Student Eligibility Rule Types

Administrator Guide

In Workday Student, you can create eligibility rules to define student populations based on defined criteria. See Create Student Eligibility Rules.

For more details on student eligibility rule types for academic requirements or course registrations, see:

Student Eligibility Rules for Academic Requirements.

Reference: Student Eligibility Rules for Course Registrations.

Workday provides these eligibility rule types:

Eligibility Rule Type	Description	Use Cases	Related Information
Accomplishment	Identifies students who have completed the number of the accomplishment type on the eligibility rule.	Advising: Academic requirements	Concept: Student Accomplishments Example: Create Accomplishments to Satisfy Academic Requirements
Activity	Identifies students who have completed the number of the activities on the eligibility rule.	Advising: Academic requirements, restricted requirement groups. Curriculum: Prerequisites on course and course section definitions.	Concept: Student Activities
Age	Identifies students of a minimum age.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.
Alphabetical by Last Name	Identifies students with a last name within the starting and ending letters on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments. Recruiting: Recruiter assignment.
Applicant Score	Identifies students who achieve the applicant score on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Manage Applicant Scores and Application GPAs
Application Additional Educational Interest	Identifies student applicants with additional application interests that match the eligibility rule: Program of Study Anticipated Start : The academic period that the applicant is interested in starting. Campus Location	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Create Admissions Application Configuration
Application Fee	Identifies students who have paid or not paid their application fee.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Set Up Application Fees for Configurable Online Applications Record Application Fee Payments and Waivers
Athletic Team	Identifies students who are members of the athletic teams on the eligibility rule.	Curriculum: Reserved capacity, prerequisites on course and course section definitions. Registration: Registration appointments.	Steps: Set Up Student Athletics Steps: Create Athletic Teams and Eligibility Rules
Birth Country	Identifies students with the birth countries on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.
Citizenship Status	Identifies students with the citizenship statuses on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Maintain Citizenship Statuses task (secured to the Set Up: Contact Info, IDs, and Personal Data domain in the Contact Information functional area) Steps: Set Up Student Personal Information
Combination	Create rules using multiple student eligibility rules. Identifies students that meet any or all of the rules on the combination eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments. Advising: Academic requirements, restricted requirement groups. Curriculum: Reserved capacity, prerequisites on course and course section definitions. Registration: Registration appointments.	Example: Create Report to View All Combination Eligibility Rules
Competency - Learning Outcome	Identifies students who have or are achieving the competencies and learning outcomes on the eligibility rule.	Advising: Academic requirements, restricted requirement groups. Curriculum: Prerequisites on course and course section definitions. Registration: Registration appointments.	Concept: Student Competencies Set Up Learning Outcomes
Course Permission	Identifies students who have received department permission for the course on the eligibility rule. Students can request department permission when they select courses with this configuration from the Find Courses report.	Advising: Academic requirements. Curriculum: Prerequisites on course and course section definitions. Registration: Registration appointments.
Course Requirement	Identifies students based on the courses they have enrolled in or completed. You can define the eligibility criteria to consider: The number of courses within specific courses or smart lists. Only courses with certain grades. Maximum registration attempts for specific courses or smart lists. See Create Course Requirement Eligibility Rules.	Advising: Academic requirements, restricted requirement groups. Curriculum: Prerequisites on course and course section definitions. Registration: Registration appointments.	Concept: Course Smart Lists Example: Configure Grade Average Rules for Minimum Course Requirements
Educational Designation	Identifies students with educational institutions that have the designations on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Set Up Educational Institutions
Educational Institution	Identifies students with educational institutions that meet any or all of the eligibility criteria: Level Award Level Designation Country / Territory	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Set Up Educational Institutions
External Association	Identifies students with the external associations on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Create External Associations
Extracurricular Activity	Identifies students with the extracurricular activities on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments. Recruiting: Recruiter assignments.	Concept: Extracurricular Activities
Grade Requirement	Identifies students based on their grades, such as: Grade point average (GPA) for an academic period, cumulatively, or for certain courses. Number of grades that meet a certain criteria or are of specified grade category types. See Create Grade Requirement Eligibility Rules.	Advising: Academic requirements. Curriculum: Prerequisites on course and course section definitions. Registration: Registration appointments. Student Records: Academic standing rules.	Set Up Grade Point Average Policies Reference: Grade Category Types Example: Configure Grade Average Rules for Minimum Course Requirements
Language	Identifies students who specify the language skills on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Maintain Languages task (secured to the Set Up: Skills and Experience domain in the Worker Profile Skills functional area) Steps: Set Up Languages
Military Status	Identifies students with the military statuses by country that match the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Maintain Military Statuses task (secured to the Set Up: Contact Info, IDs, and Personal Data domain in the Contact Information functional area) Steps: Set Up Student Personal Information
Primary Home Country	Identifies students with primary home countries that match the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.
Primary Home State	Identifies students with primary home states that match the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.
Program of Study	Identifies students who specified a program area, program of study and program focus, or program of study type that matches the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments. Advising: Academic requirements. Curriculum: Reserved capacity, prerequisites on course and course section definitions. Registration: Registration appointments. Student Records: Program of study entry requirements.	Steps: Set Up Programs of Study
Student Application GPA	Identifies students who achieve the student application GPA on the eligibility rule.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Manage Applicant Scores and Application GPAs
Student Cohort	Identifies students who are members of the cohort on the eligibility rule.	Curriculum: Course and course section definitions, reserved capacity. Registration: Registration appointments.	Steps: Set Up Student Cohorts
Test Achievement	Identifies students who achieve a certain score on their education test results.	Advising: Academic requirements. An academic requirement with a test achievement eligibility rule is satisfied with an education test result, not a test section result. See Student Eligibility Rules for Academic Requirements. Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments. Curriculum: Reserved capacity, prerequisites on course and course section definitions. Registration: Registration appointments.	Steps: Set Up Education Test Results Add Education Test Results
Transcript	Identifies students that the institution or academic unit has received external transcripts for. You can specify additional criteria, such as: Whether the transcript is official or self-reported. The number of days since the transcript was issued, or the exit date on the transcript.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Steps: Set Up External Transcripts Add External Transcripts
Unit Requirement	Identifies students based on the number of units they have completed or in progress. You can define eligibility criteria to consider: The number and types of units. How Workday uses the eligibility rule for academic and class standing. The subset of courses based on specific courses or grades. See Create Unit Requirement Eligibility Rules.	Advising: Academic requirements, restricted requirement groups. Curriculum: Reserved capacity, prerequisites on course and course section definitions. Registration: Registration appointments. Student Records: Academic standing, class standing, program completion.	Set Up Institutional Unit Type Conversion Policies
Visa ID Type	Identify students who indicate the specified visa ID types.	Admissions: Admissibility criteria, application pool, application action items, student application GPA and requirement assignments, decision policies.	Maintain Visa ID Types task (secured to the Set Up: Contact Info, IDs, and Personal Data domain in the Contact Information functional area)