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Last Updated: 2024-10-04
Example: Configure Grade Average Rules for Minimum Course Requirements

Example: Configure Grade Average Rules for Minimum Course Requirements

This example evaluates 1 way to create a grade requirement rule to evaluate a grade average across a minimum number of courses.
You're an advising administrator for Undergraduate Studies at Alma Mater University. You want to track that a student has earned a specific grade average across a minimum number of courses or smart lists. The list of courses can already be in use to satisfy an academic requirement for a program of study, or you can select a different course list.
The Mathematics program of study at Alma Mater University requires students to complete a minimum of 4 elective courses with a C average. Based on your Student Grading Scheme, C is a 2.0 GPA. You decide to create a grade requirement rule to evaluate that a student has earned a C grade average for a minimum of 4 specified courses. You can create an eligibility rule to use for an academic requirement or create an eligibility rule that already has a nested academic requirement.
You create a course requirement rule that specifies a minimum of 4 courses from Math Electives. You also decide to configure a maximum number of registration attempts for some of the courses you select. You then configure a grade average rule in which you specify the minimum course rule.
  1. Access the
    Create Student Eligibility Rule
     task.
    Security:
    Set Up: Student Eligibility Rules
     domain in the Advising functional area.
  2. Select
    Course Requirement
     in the
    Eligibility Rule Type
     prompt.
  3. Enter these values:
    Option
    Description
    Rule Name
    Example:
    Minimum Courses for Mathematics Electives
    .
    Academic Unit
    Select
    Alma Mater University
    .
    Academic Level
    Select
    Undergraduate
    .
    Qualifier
    Select
    Has Completed
    .
    Selector
    Select
    Minimum
    .
    Number of Courses
    Enter
    4
    .
    Courses
    Select 4 or more courses from
    Courses
     or
    Smart Lists
    .
    Example:
    MATH-204
    ,
    MATH-205
    ,
    MATH-207
    ,
    MATH-208
    ,
    MATH-209
    ,
    MATH-210
    , and so on.
    If you've configured a smart list of Mathematics Electives, you can also select it.
    The eligibility rule requires that a student completes a minimum of 4 courses. You can also edit an eligibility rule or course smart list to use the
    Has Completed
    Selector
     and
    Minimum
    Qualifier
    .
  4. (Optional) Configure maximum registrations for courses from your defined courses in the
    Limits
     section:
    Add a row.
    Select the
    Course
     to repeat. Example:
    MATH-209
    .
    Enter the number of
    Maximum Registrations Counted
    . Example:
    2
    . The student can register twice for the course you select.
    Add another row and repeat these steps.
  5. Click
    OK
     and
    Done
    .
  6. Access the
    Create Student Eligibility Rule
     task.
  7. Select
    Grade Requirement
     in the
    Eligibility Rule Type
     prompt.
  8. Enter these values:
    Option
    Description
    Rule Name
    Example:
    2.0 Average for Mathematics Electives With Minimum Course Count
    .
    Academic Unit
    Select
    Alma Mater University
    .
    Academic Level
    Select
    Undergraduate
    .
    Qualifier
    Select
    Has Grade Average Across Courses
    .
    Selector
    Select
    greater than or equal to
    .
    GPA
    Enter
    2.0
    .
    Student Eligibility Rule
    Academic Requirement
    You can either:
    • Create or select 1 eligibility rule, or
    • Select 1 or more academic requirements that contain a course requirement or unit requirement (with courses defined), or a combination of both.
    Because you've already created a course minimum rule, select the rule in the
    Student Eligibility Rule
     prompt.
    Example:
    Minimum Courses for Mathematics Electives
    .
  9. Click
    OK
     and
    Done
    .
You've created an eligibility rule that requires: A grade average of 2.0 GPA or higher, across a minimum of 4 elective courses from the nested course requirement rule.
Create an academic requirement using the grade averages rule with the nested course rule. See Example Steps: Configure Academic Requirements Using Grade Averages for Minimum Courses.