Reference: Date Controls
Date controls enable you to set specific dates for events throughout Workday Student. All date controls are available for standard academic periods on any academic unit and level configuration. Workday processes only some date controls on nonstandard academic periods.
Financial Aid Date Controls
Date Control | Description | Related Information |
|---|---|---|
Actual Enrollment Usage Start
| The date when Workday begins using the student's actual load status for financial aid packaging, disbursement, and other downstream processes. Before this date, Workday uses the Projected Load Status on the student's attendance plan.
On and after this date, you can't make changes to the Actual Enrollment Usage Start date of an academic period with existing records. Verify that the date you set is correct before it passes.When you don't set this date, Workday uses the standard start date of the academic period as the Actual Enrollment Usage Start date.Workday processes this date control on standard academic periods only. | |
Anticipated Disbursement Date (Student View)
| The date when Workday begins displaying the Anticipated Disbursement Date in student self-service. When you don't set this date, Workday automatically displays the Anticipated Disbursement Date to students.
Workday processes this date control on standard academic periods only. | |
Census Date
| Workday uses this date control only for financial aid reaction processing. Manual Review Date Control for these reaction policies:
When you don't set this date but select it as the Manual Review Date Control for your reaction policy, Workday uses a Reaction Method of Manual Review .Workday processes this date control on standard academic periods only. | |
Cost of Attendance Reaction Evaluation End Date
Merit Packaging Reaction Evaluation End Date Need Packaging Reaction Evaluation End Date | When the relevant reaction evaluation end date passes, Workday won’t create new cost of attendance or packaging reactions for the academic period for which you configured the date.
Reactions created before the evaluation end date passes will still appear on reaction review reports and require resolution. | |
Disbursement End Date
| When this date passes, Workday stops disbursing financial aid payments during the Student Nightly Job Orchestration for the academic period. Before this date, Workday assesses students each night for pending financial aid that's ready for disbursement.
Workday recommends that you set this date to the end of the academic year. When you don’t set this date, Workday doesn’t disburse financial aid for the academic period. Workday processes this date control on standard academic periods only. | |
Entering Student Awards Display Start
| The date when Workday begins displaying financial aid packages for incoming applicants or entering students:
Workday uses this date control when the earliest active financial aid period record for the award year is marked as an Entering Period on the student's attendance plan. When it’s not, Workday uses the Returning Student Awards Display Start date control.When you don't set this date, Workday automatically displays financial aid to entering students. Workday processes this date control on standard academic periods only. | |
Pell Recalculation Date
| The date Workday uses to:
After this date, Workday adjusts Pell Grant award amounts when there are changes to a student's:
Workday recommends that you configure the Pell Recalculation Date date control when you select any of these reaction reasons on the cost of attendance, merit packaging, or need packaging reaction policies:
Workday processes the Pell Recalculation date control when you configure it on both standard and nonstandard academic periods. Course overrides are considered when calculating the Pell Enrollment Intensity (PEI) percentage. However, Workday doesn't change the Pell Recalculation Date based on when an override is made. | |
Returning Student Awards Display Start
| The date when Workday begins displaying financial aid packages for continuing students:
Workday uses this date control when the earliest active financial aid period record for the award year isn’t marked as an Entering Period on the student's attendance plan. When it is, Workday uses the Entering Student Awards Display Start date control instead.When you don't set this date, Workday automatically displays financial aid to continuing students. Workday processes this date control on standard academic periods only. |
Student Data Date Controls
Date Control | Description | Related Information |
|---|---|---|
Residency Change Window End
Residency Change Window Start | The start and end dates when a student or an administrator can change the student's residency for an academic period.
Students and administrators can select the academic period that this date applies to on these tasks:
After this date, students and administrators can no longer select the academic period. If you don't configure the Residency Change date controls, administrators can update a student's residency status at any time. Workday evaluates the Residency Change Window date control on standard academic periods only. |
Student Financials Date Controls
Date Control | Description | Related Information |
|---|---|---|
Anticipated Aid Consideration Deadline for Registration Soft Drop
| Workday checks a student's anticipated payments up until this date when assessing whether to assign a soft drop status to their course registrations.
Workday processes this date control only when you also define the Registration Soft Drop Window Start and Registration Soft Drop Window End dates.You need to configure this date control and the Registration Soft Drop Window Start and Registration Soft Drop Window End for registration soft drop for past-due balances.Since registrations can be for both standard and nonstandard periods, Workday processes this date control when you configure it on both standard and nonstandard academic periods. Workday evaluates this date control relative to the Academic Period of the Anticipated Aid. | |
Late Course Add Fee Start Date
| You can configure calculations to assign late fees to students who register for course sections after this date.
When assigning late-course fees, Workday evaluates the date control for the academic period of the registration instead of the student's program of study. If you don't configure calculations and set this date control, Workday doesn't assign late fees. Since registrations can be for both standard and nonstandard periods, Workday processes this date control when you configure it on both standard and nonstandard academic periods. | |
Late Registration Fee Start Date
| You can configure calculations to assign late fees to students who register for the first time in the academic period after this date.
When assigning late registration fees, Workday evaluates the date control for the academic period of the registration instead of the student's program of study. If you don't configure calculations and set this date control, Workday doesn't assign late fees. Since registrations can be for both standard and nonstandard periods, Workday processes this date control when you configure it on both standard and nonstandard academic periods. | |
Payment Plan Sign-Up Window End
Payment Plan Sign-Up Window Start | The dates during which students can sign up for a payment plan in an academic period. After the end date, students can no longer sign up for a payment plan in an academic period.
You can define both this date and the Payment Plan Sign-Up Window Start date to enable enrollments into payment plans.Administrators can enroll students in payment plans throughout an academic period, but only when they define start and end dates for the sign-up window. If you don't set this date control, Workday doesn't allow students to sign up for a payment plan in the academic period. Workday processes this date control on standard academic periods only. | |
Recalculate Past Due Payment Plan Installments Deadline
| The date when Workday starts recalculating past-due payments from student payment plans.
Changes in student charge assignments, financial aid awards, or payment applications can affect the amount that students owe. When students are on payment plans, Workday flags past-due amounts in payment plans for recalculation to incorporate the effects of the changes. If you don't configure this date control, Workday doesn't recalculate changes in past-due payment plans. Workday processes this date control on standard academic periods only. | |
Registration Soft Drop Window End
Registration Soft Drop Window Start | The dates during which Workday starts and stops assigning a soft drop status to course registrations. Workday assigns soft drops when a student's past-due balance exceeds the tolerance amounts that you configure on the Configure Course Registration Soft Drop for Past Due Balance task.
Between the start date and the Registration Soft Drop Window End date, Workday assigns soft drops as part of the Charges and Installments Aging Job to Assign Holds and Soft Drop process.You can further control when Workday assigns a soft drop status by defining the Anticipated Aid Consideration Deadline for Registration Soft Drop date.Without these date controls or the Anticipated Aid Consideration Deadline for Registration Soft Drop date, students can't register to make payments against their past-due balances.Since registrations can be for both standard and nonstandard periods, Workday processes this date control when you configure it on both standard and nonstandard academic periods. |
Student Records Date Controls
Date Control | Description | Related Information |
|---|---|---|
Conferral Date
| The default conferral date for an academic period that Workday uses when you complete programs for students.
Define this date control to enable program completion on the:
You can also override the date on the task and web service by using the Override Conferral Date from Period Date Controls check box.Workday displays this date on:
If you don't configure the Conferral Date control, Workday defaults to the Academic Period End Date for the academic period.Workday processes this date control on both standard and nonstandard academic periods. | |
Faculty Grade Change Deadline
| The date when instructors can no longer change grades using the:
Administrators can change grades at any time by using the Assign Student Grades task.When you don't set this date, instructors can change grades at any time, as long as other conditions are true. Example: The instructor has posted the final grade, there isn't a grading event in progress, and the Academic Record is active. Workday processes this date control on both standard and nonstandard academic periods. | |
Final Grade Publication
| The date when Workday publishes final grades for students.
When administrators and instructors assign final grades before the Final Grade Publication date, Workday:
On the Final Grade Publication date at 12 am Pacific Time, Workday:
Workday publishes pending grades as final at 12 am Pacific Time on the Final Grade Publication date, even if you specify an override time on the date control or a default time zone on the Edit Tenant Setup - System task. Example: Users in the Eastern Time Zone will see grades published at 3 am Eastern Time on the Final Grade Publication date.
If you've opted in to the Workday 32 - Time Zones feature, then Workday uses the user's local time zone. When you don’t set this date, Workday:
Workday processes this date control on both standard and nonstandard academic periods. | |
Final Grading End
Final Grading Start | The dates during which instructors and faculty members can enter final grades.
After the Final Grading Start date, Workday displays:
After the Final Grading End date, Workday no longer displays the course sections on the Assign Student Grades for Student Course Section task.When you don’t set the Final Grading End date, instructors can enter grades for the course section at any time after the course section start date or the Final Grading Start date, if configured.Administrators can assign grades at any time using the Assign Student Grades task, regardless of these dates.Workday processes these date controls on both standard and nonstandard academic periods. | |
Instructor Verify Participation Deadline
| The date when instructors can no longer verify attendance for course sections subjected to this date control.
When you set this date, instructors can take these actions on the Verify Participation for My Course Section task only up until the deadline:
When you don't set this date, instructors can verify participation for their course sections at any time. Administrators can verify participation at any time using the Verify Participation task, regardless of this date.Workday processes this date control on both standard and nonstandard academic periods. | |
Program Completion Application Deadline
| The last date that students can select for the current academic period when applying for program completion.
After the deadline, students can no longer select a date from this academic period as their Expected Completion Date on the Apply for Program Completion task.Without this date control, students can apply for program completion for the current academic period at any time. Workday processes this date control on standard academic periods only. We evaluate the applicant’s or student’s Declare Date against the program’s Expected Completion Date , which is always in the standard academic period | |
Program Declaration End
Program Declaration Start | The dates during which students can declare a program of study for the given period.
When you set only the Program Declaration End date, students can declare the program up until the end date.When you set only the Program Declaration Start date, students can declare the program at any time after the start date.When you don't set either date, Workday displays Academic Periods for a year that students can select from for Program Declaration Application .Workday processes these date controls on both standard and nonstandard academic periods. |
Student Registration Date Controls
Date Control | Description | Related Information |
|---|---|---|
Drop with W Grade End
| The last date that a student can withdraw from a course section and receive a withdrawal grade. You can still manually withdraw students from course registrations after the date specified in this date control.
Students can withdraw from courses between the dates specified on these date controls:
If you don’t configure the Drop with W Grade End date, students won't be able to withdraw from course registrations.Workday processes this date control on both standard and nonstandard academic periods. | |
Drop without Record End
| The last date that a student can drop a course section and have Workday display it on their academic record as Unregistered instead of a withdrawal.
When this date control is in the past, you can still drop students from courses with a registration status of Unregistered instead of Withdrew when you access these tasks and this web service:
When you define both this date control and Last Add Date , students can swap registrations before the earlier date of the two dates.If you don’t configure the Drop without Record End date control, students won't be able to drop course sections with an Unregistered status.Workday processes this date control on both standard and nonstandard academic periods. | |
Enrollment Window End
Enrollment Window Start | The dates during which you can enable and can no longer enable registration appointments for an academic period.
You can create multiple registration appointments by configuring the Enrollment Window Start and Enrollment Window End date on different academic unit level configurations and programs of study. Multiple registration appointments enable students to have multiple enrollment windows.After the Enrollment Window End date passes, students can register for courses without an appointment until the Last Add Date .When there are over 3,000 students without a registration appointment for the academic period, you can't set the Open Enrollment Start date.Workday doesn't apply overrides for this date control on the Override Course Section Date Controls task.
Without the Enrollment Window Start and Enrollment Window End dates, you can’t configure registration appointments.Workday processes this date control on both standard and nonstandard academic periods. | |
Last Add Date
| The last date that students can register for course sections.
After this date, Workday stops displaying the Register button on:
Administrators can continue to register students for course sections after this date. When you define both this date control and Drop without Record End , students can swap registrations before the earlier of the two dates.The Enrollment Window End date and this date don't impact each other.If you don't configure the Last Add Date , students won’t be able to register for courses.Workday processes this date control on both standard and nonstandard academic periods. | |
Last Date to Waitlist
| The last date students can add themselves to a waitlist of a course section, if a waitlist exists.
After this date, students can't add themselves to a course section waitlist. This prevents students from incorrectly assuming that they still have an opportunity to enroll into a course section. Administrators can bypass this date control and waitlist students past the configured date. Workday processes this date control on both standard and nonstandard academic periods. | |
Last Day to Edit Grading Basis
| The last date that a student can request changes to the grading basis on a course registration.
Workday continues displaying the Edit Registration button on the student's View My Courses report after this date, but prevents them from submitting requests.Administrators can edit the grading basis and approve student requests to change the grading basis at any time, regardless of this date. If you don’t configure this date control, students can edit their grading basis until the registration is graded. Workday processes this date control on both standard and nonstandard academic periods. | |
Mass Drop from Waitlist Date
| The date when administrators can start dropping students from multiple course waitlists at once using the Mass Drop from Waitlist task. When administrators use the task before this date, all students on course section waitlists remain on the waitlist.
Administrators can still drop individual students from course waitlists at any time without this task. To ensure that students register for courses in the correct order, we recommend you configure the Mass Drop from Waitlist Date date control to be after these date controls within the same academic period:
Workday processes this date control on both standard and nonstandard academic periods. | |
Open Enrollment Start
| The date when students can start registering for course sections, regardless of registration appointments.
On this date, Workday displays the Register button on:
For better performance, you can set this date and the enrollment window dates only when fewer than 3,000 students don't have registration appointments. Students can register for courses only when you set this date, the enrollment window start and end dates, or all 3 dates. If you don’t configure this date, Workday doesn't provide students with an open enrollment window for registration. Students can register only during registration appointments. Workday processes this date control on both standard and nonstandard academic periods. |