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Administrator Guide
Last Updated: 2024-10-04
Reference: Student Nightly Job Orchestration

Reference: Student Nightly Job Orchestration

Workday runs a number of background processes every night in specific order ensuring that each subsequent job uses the latest data from the previous jobs in the orchestration. The
Financial Aid Date Based Processing
 job can begin the orchestration every night at any time between 01:00:00 and 01:59:59 in your time zone. If you haven’t configured a time zone for your tenant, the orchestration can begin anytime between 01:00:00 Pacific Time and 01:59:59 Pacific Time. Example: When the
Financial Aid Date Based Processing
 job completes, the next process begins, and so on.
Some processes run every night. Others run based on your schedule. When you haven't scheduled a schedulable process to run on a given date, the job orchestration skips to the next process.
When processes in the Student Nightly Job Orchestration don't finish processing prior to the weekly update, Workday reruns them once the tenant updates.
You can use manual tasks to process data independently of the scheduled runs. The manual tasks only process data for a specific job and don't launch any other processes when complete. The Manual Tasks column lists mass tasks. You can use the related action menu of the specific item to find individual tasks.
You can use the:
  • Find Financial Aid Job Runs
     report for a detailed description of individual financial aid job runs within the last 30 days. The report doesn't include the
    Disburse Payments
     job.
  • Find Disbursement Runs
     report for a detailed description of individual runs of the
    Disburse Payments
     job.
  • Student Nightly Job Orchestration Results
     report to review information about all jobs in a specific time frame.
We display additional columns with detailed award year and academic period information when you run the
Find Financial Aid Job Runs
 report for these jobs:
  • Cost of Attendance
  • Merit Packaging
  • Need Packaging
You can also review information about jobs that you launched manually.
The orchestrated processes run in this order:
Process
Schedulable
Manual Tasks
More Information
Financial Aid Date Based Processing
No
None
Update Completed Activity Registration Records
Yes
None
Process Academic Progress
No
Launch Academic Progress Evaluation
Refresh Attendance Plan
No
Refresh Attendance Plan
Return of Title IV Evaluation
No
None
Refresh SFPRs
 (Student Financials Period Records)
No
Refresh SFPRs
Assign Student Charges
Yes
Run Student Financials Processes by Period
elect a period and click
Assign Student Charges and Waivers
ISIR Progression
No
Progress ISIRs
ISIR Action Item Evaluation
No
Evaluate ISIR Action Items
Concept: Job Schedule for ISIR Action Item Evaluation
Evaluate ISIR Action Items
Assign Cost of Attendance
Yes
Assign Cost of Attendance
Package Merit Financial Aid
Yes
Package Merit Financial Aid
Package Need Financial Aid
Yes
Package Need Financial Aid
Packaging Communication
Yes
None
Recalculate Student Sponsor Contracts
Yes
None
Disburse Payments
Yes
Disburse Financial Aid Payments
Steps: Set Up Student Disbursements
You can configure student sponsor contracts to process during the Disburse Payments job. See Set Up Financial Information Display Options.
Recalculate Student Payment Plan Installments
Workday only recalculates internal payment plans.
Yes
Recalculate Student Payment Plan Installments
Holds, Soft Drop, Aging Group Removal
No
Mass Remove Holds and Soft Drop
Charges and Installments Aging to Assign Holds and Soft Drop
No
Apply Student Hold