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Administrator Guide
Last Updated: 2023-09-08
Create Rules for Displaying Anticipated Payments

Create Rules for Displaying Anticipated Payments

Security:
  • Set Up: Disbursement
     domain in the Financial Aid functional area.
  • Set Up: Student Payments
     domain in the Student Financials functional area.
An anticipated payment display rule defines the conditions for displaying anticipated payments and how long to display them. You can assign anticipated display rules to student award items to control when associated anticipated payments display. Workday displays anticipated payments:
  • Once a charge is assessed to the student academic period.
  • Until you disburse them or the display window ends.
Displaying anticipated financial aid payments enables students to understand and plan for what they owe after the anticipated payments disburse. Workday subtracts anticipated financial aid payments from unpaid student charges when calculating these amounts for a student:
  • Past due amounts.
  • Current due amounts.
  • Due now amounts.
Students can view their anticipated financial aid payments on the
Due Now Details
 report on the Student Financials profile group of their student profile. Administrators can view anticipated financial aid payments on the
Academic Period
 report on the Student Financials profile group of student profiles.
Administrators can also view anticipated financial aid disbursements on the
Disbursement
 report on the Financial Aid profile group on student profiles. However, the
Disbursement
 report displays all anticipated financial aid payments, not just payments that meet anticipated payment display rules.
  1. Access the
    Create Anticipated Payment Display Rule
     task.
  2. As you complete the task, consider:
    Option Description
    Display Condition
    (Optional) Select 1 or more conditions that the student must meet before Workday displays the anticipated payments. The student must meet all conditions:
    All Action Items Impacting Disbursement Completed
    : Select to display anticipated payments when all action items associated with the award are complete.
    Award Accepted
    : Select to display anticipated payments when the award is Accepted.
    No Holds
    : Select to display anticipated payments when the student has no disbursement holds.
    Packaged Load Status Equal To or Less Than Current Load Status
    : Select to display anticipated payments when the packaged load status is equal to or less than the current load status. The packaged load status is derived from the student’s
    View Data Used
     report, which you can access through the
    Total Financial Assistance
     report. The current load status is derived from the student’s attendance plan.
    When there’s a disbursement proration rule on the award item, Workday compares the
    Load Status Type for Packaging
     and the
    Load Status Type for Disbursement
     you selected. When there’s no disbursement proration rule, Workday automatically compares
    Academic Period (POS)
     load statuses.
    Leave the field empty to always display anticipated payments.
    Starting Display Date
    Select a date to begin displaying the award amount as an anticipated payment.
    Academic Period Begin Date:
     Select to display the award amount as an anticipated payment on the standard start date of the academic period.
    Academic Period End Date:
     Select to display the award amount as an anticipated payment on the standard end date of the academic period.
    You can configure an offset if you don't want to begin on the exact date selected.
    Starting Display Date Offset
    Enter the number of days before or after the
    Starting Display Date
     to begin displaying the amount as an anticipated payment.
    You can enter a positive or negative number. If you select the
    Current Date
     option on the
    Starting Display Date
     prompt, Workday recommends entering a negative number. The number of days added to the current date won't be reached if you enter a positive number.
    Ending Display Date
    Select a date to stop displaying the award as an anticipated payment.
    Academic Period Begin Date:
     Select to stop displaying the award amount as an anticipated payment on the standard start date of the academic period.
    Academic Period End Date:
     Select to stop displaying the award amount as an anticipated payment on the standard end date of the academic period.
    You can configure an offset if you don't want to stop on the exact date selected.
    Ending Display Date Offset
    Enter the number of days before or after the
    Ending Display Date
     to stop displaying the amount as an anticipated payment.
    You can enter a positive or negative number. If you select the
    Current Date
     option on the
    Ending Display Date
     prompt, Workday recommends using a negative number. The number of days added to the current date won't be reached if you enter a positive number.
When creating a student award item, you can select an anticipated aid display rule that specifies conditions for displaying payments associated with the award item. You can use the same display rule for multiple awards offered for the same academic unit and level.
You can use the
Find Anticipated Payment Display Rules
 report to access the display rule.
After a student accepts an award, you want to:
  • Start displaying the award amount as an anticipated payment 10 days before the academic period begins.
  • Stop displaying it 10 days after the period begins.
Enter these values to create the display rule:
Field
Value
Display Condition
Award Accepted
Starting Display Date
Academic Period Begin Date
Starting Display Date Offset
-10
Ending Display Date
Academic Period Begin Date
Ending Display Date Offset
10
If the academic period begins on September 1, and the award doesn't disburse before September 11, Workday displays the award from August 22 through September 11.
Associate the display rule with 1 or more student award items.