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Administrator Guide
Last Updated: 2023-06-23
Example: Set Up Late Registration Fees

Example: Set Up Late Registration Fees

This example illustrates 1 way to charge students for registering late.
Your institution charges students:
  • 100 USD for each class registered after the second Friday of classes.
  • 500 USD if they register for the first time in the academic period after the second Friday of classes.
For Fall 2021, the second Friday of classes is September 10.
Set up academic calendars and create an academic period called
Fall 2021
.
Security:
  • Set Up: Academic Calendar Controls and Dates
     domain in the Academic Foundation functional area.
  • Calculation Engine: Calculations (Category Segment Security)
     domain in these functional areas:
    • Core Compensation
    • Core Payroll
    • Financial Aid
    • Time Off and Leave
  • Set Up: Student Charges
     domain in the Student Financials functional area.
  1. Access the
    Maintain Academic Period Date Controls
     task.
    1. In the
      Academic Period
       field, select
      Fall 2021
      .
    2. Enter or select these values for these date controls:
      • Late Course Add Fee Start Date
      • Late Registration Fee Start Date
      Option
      Description
      Override?
      Select this check box.
      Override Date
      09/11/2021
       and
      12:00 AM
  2. Access the
    Create Constant Value Calculation
     task.
    Create calculations that return constant values of 0, 100 and 500 in the Student or Common category, if they don't already exist in your tenant.
    Enter or select these values:
    Option Description
    Name
    0
    ,
    100
    , or
    500
    Category
    Student
     or
    Common
    Numeric Value
    0
    ,
    100
    , or
    500
  3. Access the
    Create Arithmetic Calculation
     task.
    Create a calculation that multiplies the number of courses added late by 100.
    1. In the
      Name
       field, enter
      Late Add Fee Calculation
      .
    2. In the
      Category
       prompt, select
      Student
      .
    3. In the
      Calculation
       grid, select these values:
      1st Operand
      Operator
      2nd Operand
      Count of Courses Added Late
      This Workday-owned instance value calculation references the Late Course Add Fee Start Date date control.
      Multiply
      100
  4. Access the
    Create Conditional Calculation
     task.
    1. In the
      Name
       field, enter
      If Registered Late, 500; Else, 0
      .
    2. In the
      Category
       prompt, select
      Student
      .
    3. In the
      Calculation
       grid, enter or select these values:
      Order
      Condition
      Result
      a
      Registered Late for Academic Period
      This Workday-owned instance value calculation references the Late Registration Fee Start Date date control.
      500
    4. In the
      Default Response
       prompt, select
      0
      .
  5. Access the
    Create Student Charge Item
     task.
    Create charge items for the late add fee and the late registration fee.
    In the
    Name
     field, enter:
    • Late Add Fee Charge Item
       for the late add fee.
    • Late Registration Fee Charge Item
       for the late registration fee.
    You don't need to add calculations for these charge items because you can add the calculations on the registration-based fees instead.
  6. Access the
    Create Student Registration-Based Fee
     task.
    Create a registration-based fee for the late course add fee.
    Enter or select these values:
    Option Description
    Name
    Late Add Registration-Based Fee
    Charge Item
    Late Add Fee Charge Item
    Maximum Units
    999
    Calculation
    Late Add Fee Calculation
  7. Access the
    Create Student Registration-Based Fee
     task.
    Create a registration-based fee for the late registration fee.
    Enter or select these values:
    Option Description
    Name
    Late Registration Registration-Based Fee
    Charge Item
    Late Registration Fee Charge Item
    Maximum Units
    999
    Calculation
    If Registered Late, 500; Else, 0
  8. Access the
    Maintain Student Registration-Based Fee Assignments
     task.
    1. Select an
      Effective Date
       that is on or before the standard start date of Fall 2021.
    2. Add these rows:
      If
      Student Registration-Based Fee
      (leave empty)
      Late Add Registration-Based Fee
      (leave empty)
      Late Registration Registration-Based Fee
Students who register for at least 1 Fall 2021 course before September 10:
  • Must pay late add fees for each course added after September 10.
  • Don't need to pay a late registration fee.
Students who don't register for any Fall 2021 courses before September 10 must pay both late add fees and a late registration fee when they register.