FAQ: Academic Records

How can students view their grades?: Students can access the
View My Grades
report to view their grades in enrolled course sections for a selected academic period. When a course title changes, Workday will display the course title that was effective when the student took the course.

Security: Self-Service: Academic Records
domain in the Student Records functional area.

Students can view detailed grades on the
Academic History
report on the Academics profile group of the student profile.

How can I verify student attendance in a course section?: You can:
Specify the attendance status for each student registered in a course section on the
Verify Participation
task.
Security: Manage: Academic Records
domain in the Student Records functional area.
Enable instructors to specify the attendance status for each student registered in their course section on the
Verify Participation for My Course Section
task.
Security: Manage: Instructor Attendance Verification
domain in the Student Records functional area.

The student will be listed as their preferred name instead of their legal name.

How do I add external student transcripts in Workday?: You can add external transcripts for students:
On the
External Records
report on the Academics profile group of the student profile.
Using the Import External Student Transcripts
web service.
Through an integration system to import external transcripts through SPEEDE.

See Add External Transcripts.

How do I add test results for students?: You can add education test results for students:
On the
External Records
report on the Academics profile group of the student profile.
Using the Import Education Test Result
web service.
Through integration systems to import test results.

See Add Education Test Results.

How do I send enrollment, degree, and graduation data to the National Student Clearinghouse?: Set up integrations to send data files to the National Student Clearinghouse (NSC). You can use the:
NSC Enrollment Reporting Outbound
integration template for sending student enrollment data.
NSC Degree Verify Outbound
integration template for sending degree and graduation data.

See Concept: National Student Clearinghouse Connectors.

Can I discontinue academic records?: You can discontinue academic records, enabling you to manage old or invalid academic records that are no longer in use.
Prerequisite: Configure the Discontinue Academic Record Event
business process and security policy in the Student Records functional area.

To discontinue an individual academic record:
Select
Academic Record
Discontinue Academic Record
from the related actions menu of a student.
Select the
Academic Record
and click
Confirm
.

To discontinue academic records in bulk, use the
Mass Update Student Status
task to initiate the Mass Discontinue
business process or the Import Discontinue Academic Records
web service.

When the business process is complete, Workday sets the program of study status to Discontinued
on the academic record. You can use the
Configure Optional Fields
task to configure condition rules, which enables you to add Reasons to your Mass Discontinue events.