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Administrator Guide
Last Updated: 2024-09-20
Change Student Grades

Change Student Grades

  • Set up student grading. See Steps: Set Up Student Grading.
  • Configure the
    Student Course Registration Change Grade Event
     business process and security policy in the Student Records functional area.
You and your instructors can change a student's final grades for a selected academic period. Instructors can only access grade rosters for the course sections they’re assigned.
When you configure the
Faculty Grade Change Deadline
 date on the
Maintain Academic Period Date Controls
 task, instructors can change grades until that date.
  1. Access 1 of these tasks:
    Option Description
    Change Grade for Student
    Change the final grade on 1 course section registration for a student.
    Assign Student Grades for Student Course Section
    Change final grades for 1 or more students from the grade roster.
    You can access the grade roster only until the
    Final Grading End
     date configured on the
    Maintain Academic Period Date Controls
     task.
    View Course Section Roster
    Change final grades for 1 or more students when the grade roster is no longer available.
  2. As you complete the task, consider:
    Option Description
    Grade Note
    Applicable only for grades with a
    Grade Category Type
     of
    Allow Grade Notes
     on the grading scheme.
    Last Date of Attendance
    Applicable only for grades with a
    Grade Category Type
     of
    Allow Last Date of Attendance
     on the grading scheme.
    If
    Last Date Of Attendance
     is already in use on these tasks, Workday populates this field with that date:
    • Verify Participation
    • Verify Participation for My Course Section
    When you enter or edit this field, Workday updates the date on the tasks for verifying participation when Workday publishes the final grade. Example: When you change final grades before the
    Final Grade Publication
     date, Workday updates the last date of attendance on the
    Verify Participation
     task when final grades are published.
    Grade Change Reason
    Select from Workday-delivered values.
When you change final grades before the
Final Grade Publication
 date, Workday:
  • Publishes any Withdrawn or Incomplete grades.
  • Considers all other grades as pending, and keeps the course registration status as
    Registered
    . You can view the pending grades in the tasks where you assigned the grade.
Workday then:
  • Calculates class standing for students with grade changes.
  • Updates the
    Academic Progress
     report on the Academics profile group of the student profile.
  • Displays updated grades on the
    Academic History
     report on the Academics profile group of the student profile.