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Administrator Guide
Last Updated: 2026-05-15
Create Student Recruiting Regions

Create Student Recruiting Regions

  • Set up student recruiting and admissions.
  • Define a reorganization event for recruiting regions.
  • To align recruiting regions with postal code ranges, create or load postal code sets.
  • Security:
    Manage: Student Recruiting Region
     domain in the Student Recruiting functional area.
A recruiting region is specific to 1 or more academic levels of an academic unit. You can define a region by selecting:
  • Geographical criteria, such as states, cities, or postal codes.
  • Educational institutions or districts.
Region is a Workday-delivered organization type. When you create a student recruiting region, Workday automatically assigns it a region usage of Recruiting. Recruiting regions have no impact on regions or region hierarchies that are already in use.
  1. Access the
    Create Recruiting Region
     task.
  2. As you complete the task, consider:
    Field
    Description
    Availability Date
    Workday-delivered validations don't use the
    Availability Date
    . This value is informational only.
    Name
    Enter a unique combination of the region name, academic unit, and academic level.
    Subtype
    Select
    Region
    .
    Visibility
    Specify whether the region and its members should be visible on the
    Assign Roles
     tab. You can make it visible to administrators in this region, all regions, all employees, or all members of this region.
    External URL
    Example: URL for an online map or other external source that represents the region
  3. On the
    Assign Roles
     tab, specify who can edit this recruiting region.
    You can select from roles enabled for region on the
    Maintain Assignable Roles
     task.
  4. On the
    Geographic Criteria
     tab, select the
    Academic Level
     and
    Academic Unit
     that uses (owns) the recruiting region.
    Workday automatically assigns prospects to this region if their academic unit and level match.
  5. In the
    Geographic Criteria
     grid, define the geographic boundaries for the region, the educational institutions it includes, or both.
    Field
    Description
    Country
    Enter a country in order to select a state or province.
    Postal Code Set
    You can select from the postal code sets you imported into Workday or created manually.
    Postal Code
    Postal codes are alphanumeric.
    For U.S. postal codes, enter 5 digits only. Workday automatically truncates 9-digit postal codes for prospects and educational institutions before it matches prospects to regions.
    US County
    Enter a US county when the selected country is
    United States of America
    .
    Educational District
    Selecting a district includes all schools you associated with the district in Workday.
    Educational Institution
    If you selected an
    Educational District
    , you can select only institutions defined for that district in Workday.
You can access the
Find Recruiting Regions
 report to review the configuration for the region.
When you add or edit student prospects, Workday automatically assigns the region to the recruitment records that qualify.
(Optional) Define region hierarchies to enable reporting across regions.
Example: To report on the recruiting activity for Kansas, create a region hierarchy that includes both the Kansas City and Wichita regions.