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Administrator Guide
Last Updated: 2025-05-02
Steps: Set Up Admissions

Steps: Set Up Admissions

You can set up student admissions to enable prospective students to apply to your institution and evaluate their applications for admission.
  1. Access the
    Business Process Security Policies for Functional Area
     report.
    Set up business processes and security policies in the Admissions functional area.
    Security:
    Security Activation
     and
    Security Configuration
     domains in the System functional area.
  2. Set up dashboards and worklets for admissions.
    Configure and enable the:
    • Application Review dashboard and worklets.
    • Student Admissions worklet.
  3. (Optional) Create Locations.
    From the
    Location Usages
     prompt, select the
    Campus
     option for locations that are available for assignment on student applications.
  4. (Optional) Access the
    Maintain Campus Assignment Policy
     task.
    Verify the allowed campus locations for student applications and admissions decisions.
    Workday also uses this policy to define the allowed campus locations for:
    • Student recruiting events.
    • Program of study and course offerings.
    By default, Workday allows all locations with a usage of
    Campus
    .
    Security:
    Set Up: Campus Assignment
     domain in the Student Records functional area.
  5. Access these tasks:
    • Maintain Academic Areas
    • Maintain Course Designations
    Set up academic areas and course designations to use on external transcripts and in educational institution course catalogs.
    Security:
    Manage: Admissions Foundation
     domain in the Admissions functional area.
  6. Set up external transcripts and education test results.
  7. (Optional) Configure integrations for importing external transcripts and education test results.
  8. Access the
    Maintain Student Document Types
     task.
    Add and categorize document types that students can attach to applications other than their test scores and transcripts.
    Example: Add
    Essay
     and
    Short Story
     material types to the
    Writing Sample
     category.
    When you select
    Residency Determination
     as the category, you can:
    • Specify who provided the document when you upload it.
    • View the document on the
      Change Student Residency
       task.
    Security:
    Set Up: Student Documents
     domain in the Academic Foundation functional area.
  9. Set up the requirements that applications must meet for completion.
  10. Create assessments for evaluating applicants.
  11. Access the
    Create Admission Decision Reason
     task.
    You can define reasons for admitting, denying, withdrawing, or canceling applications.
    Example: Add
    General
    ,
    Conditional
    , and
    Provisional
     as reasons for admitting applicants to the undergraduate level of Alma Mater University.
    Security:
    Manage: Admissions Foundation
     domain in the Admissions functional area.
  12. (Optional) Access the
    Create Admission Response Reason
     task.
    You can collect additional information from applicants when they accept or decline an offer of admission.
    Example: Add
    Admitted to First Choice
     or
    Insufficient Financial Aid
     as reasons for declining an offer to Alma Mater University.
    Security:
    Manage: Admissions Foundation
     domain in the Admissions functional area.
  13. Create engagement plans to communicate with prospective students during the admissions process.
    Example: Notify applicants that you received their applications or that items required to process their applications are missing.