Steps: Set Up Student Charges

You can set up student charges to calculate how much students owe for the various goods and services that your institution provides. Workday enables you to configure:

Charge assessment rules.

Charge due dates.

Student charge details.

Once student charges post, accounting posts for the transactions and students can make payments toward their charges.

Create Due Date Rules for Student Charges.

Specify how to prorate refundable student charges when students drop or withdraw.

See Steps: Prorate Student Charges for Drops and Withdrawals.

(Optional) Create calculations that evaluate student eligibility for charge items.

See Concept: Student Calculations.

Create Student Charge Aggregate Rules.

Create student charge items.

See Steps: Create Student Charge Items.

Set Up Charge Item Assignments.

Steps: Create Student Registration-Based Fees.

Set Up Registration-Based Fee Assignments.

Set up course fees.

See Steps: Set Up Course Fees.

Access the

Maintain Student Financials Reaction Policy

task.

Reaction policies identify students for charge reassessments, when you base custom charge calculations on:

Athletic teams

Student cohorts

Custom objects

Security: Set Up: Student Charges
domain in the Student Financials functional area.

See Concept: Automatic Charge Reassessments for Student Group Membership Changes.

(Optional) Create Charge Assessment Schedules.

Define the time frame when students can have charges assessed or updated daily for an academic period, during the Nightly Job Orchestration background process.

(Optional) Set Up Financial Information Display Options.

Configure whether to hide or display financial information, such as pending charges.

(Optional) Access the

Maintain Current Due Window Configuration

task.

Change the window of time that your institution considers a charge Current Due. Workday uses a Current Due window of 30 days unless otherwise specified. When you change the Current Due window, Workday updates the

Current Due Charges

definition on the

Due Now Details

tab of the

View Student Account Activity

report.

Security:

Manage: Student Financial Accounts
domain in the Student Financials functional area.

Set Up: Student Collections
domain in the Student Financials functional area.

Now you can create payment precedence rules that specify how to apply payments to student charges.

Concept: Due Amounts

Concept: Automatic Charge Reassessments for Student Group Membership Changes