Concept: Due Amounts

Workday calculates and displays different due amounts on reports to help various audiences understand balances and financial account activity:

Due Now

Current Due

Future Due

Past Due

Total Account Balance

Administrators can view the amounts on the reports on the

Student Financials

profile group on student profiles.

Students can view the amounts in reports and worklets, including the

Due Now Details

report that displays:

On the

Student Financials

profile group of their student profile.

As a tab on the

View Account Activity

report.

For students, future due amounts are only visible on the

Outstanding Charges

worklet on the

Finances

dashboard.

Current Due Window

Workday considers a charge current due when the due date is today or within the current due window of the institution. Unless otherwise configured, Workday uses a current due window of 30 days. You can define the current due window of your institution on the

Maintain Current Due Window Configuration

task.

Charges with due dates that occur after the current due window are future due, and charges with due dates in the past are past due.

Current Due Amounts for Administrators and Students

The current due amount can be different for administrators and students based on calculations.

Audience	Includes	Excludes
Administrators	Anticipated financial aid payments	Pending charges
Students	Pending charges	Anticipated financial aid payments

The current due amount for students doesn't take anticipated financial aid payments into consideration. The

Due Now Details

report displays pending aid amounts alongside current due charge amounts. To prevent confusion on the report, Workday excludes anticipated aid from current due amounts.

When your institution uses pending charges, Workday includes current due amounts for students so they can estimate their costs immediately after registering for courses. Workday excludes pending charges from current due amounts, for administrators so they can refresh student accounts before reviewing or troubleshooting student accounts.

Anticipated Financial Aid Payments

Workday subtracts eligible anticipated financial aid awards from unpaid charges and installments when the awards are:

In the academic period of the anticipated financial aid.

Eligible for subtraction when they meet the anticipated payment display rule of the associated student award item.

Workday doesn't subtract anticipated financial aid payments from the total account balance. The total account balance only includes financial aid payments after they post to student accounts.

Example: Due Amounts for Emily

Today is 2020-09-01 and Emily has these unpaid charges and anticipated financial aid payments, all in USD:

	Summer 2020	Fall 2020
Past Due Charges	0	0
Current Due Charges	100	2000
Future Due Charges	0	0
Anticipated Financial Aid	500	850

As of today, due amounts for Emily in USD are:

Field Names	Administrator View	Student View
Past Due	0	0
Current Due	1150 Calculation: 100 (Summer 2020) +2000 (Fall 2020) -100 (Summer 2020 Anticipated aid) Anticipated aid only applies toward charges in the same academic period. Workday subtracts the remainder from the charges for Fall 2020. After the Summer 2020 financial aid disbursement, you can refund the balance of 400. -850 (Fall 2020 Anticipated aid)	2100 Calculation: 100 (Summer 2020) +2000 (Fall 2020)
Future Due	0	0
Due Now	1150 Calculation: 1150 (Current Due) +100 (Summer 2020) +2000 (Fall 2020) -100 (Summer 2020 Anticipated aid) Anticipated aid only applies toward charges in the same academic period. Workday subtracts the remainder from the charges for Fall 2020. After the Summer 2020 financial aid disbursement, you can refund the balance of 400. -850 (Fall 2020 Anticipated aid) +0 (Past Due)	1150 Calculation: 1150 (Current Due) +100 (Summer 2020) +2000 (Fall 2020) -100 (Summer 2020 Anticipated aid) Anticipated aid only applies toward charges in the same academic period. Workday subtracts the remainder from the charges for Fall 2020. After the Summer 2020 financial aid disbursement, you can refund the balance of 400. -850 (Fall 2020 Anticipated aid) +0 (Past Due)
Total Account Balance	2100 Calculation: 100 (Summer 2020 unpaid charges) +2000 (Fall 2020 unpaid charges)	2100 Calculation: 100 (Summer 2020 unpaid charges) +2000 (Fall 2020 unpaid charges)

Example: Due Amounts for Tony

Today is 2020-09-01 and Tony has these unpaid charges and anticipated financial aid payments, all in USD:

	Summer 2020	Fall 2020
Past Due Charges	1000	100
Current Due Charges	150	5000
Future Due Charges	0	700
Anticipated Financial Aid	200	500

As of today, due amounts for Tony in USD are:

Field Names	Administrator View	Student View
Past Due	800 Calculation: 1000 (Summer 2020) -200 (Summer 2020 Anticipated Aid) Workday subtracts 200 in anticipated aid for Summer 2020 from past due charges for Summer 2020. +100 (Fall 2020) -100 (Fall 2020 Anticipated Aid) Anticipated aid only applies toward charges in the same academic period. Only 100 of the 500 in anticipated aid for Fall 2020 counts toward past due charges. Workday subtracts the 400 remainder from current due Fall 2020. When there's any anticipated aid left after paying the current due amount, Workday applies the balance to future due charges for Fall 2020.	1100 Calculation: 1000 (Summer 2020) +100 (Fall 2020)
Current Due	4750 Calculation: 150 (Summer 2020) +5000 (Fall 2020) -400 (Fall 2020 Anticipated Aid) Anticipated aid only applies toward charges in the same academic period. Only 100 of the 500 in anticipated aid for Fall 2020 counts toward past due charges. Workday subtracts the 400 remainder from current due Fall 2020. When there's any anticipated aid left after paying the current due amount, Workday applies the balance to future due charges for Fall 2020.	5150 Calculation: 150 (Summer 2020) +5000 (Fall 2020)
Future Due	700 (Fall 2020)	700 (Fall 2020)
Due Now	5550 Calculation: 800 (Administrator Past Due) +4750 (Administrator Current Due)	5550 Calculation: 1100 (Past Due) +5150 (Current Due) -200 (Summer 2020 Anticipated Payment) -500 (Fall 2020 Anticipated Payments)
Total Account Balance	6950 Calculation: 1000 (Summer Past Due) +150 (Summer Current Due) +100 (Fall Past Due) +5000 (Fall Current Due) +700 (Fall Future Due)	6950 Calculation: 1000 (Summer Past Due) +150 (Summer Current Due) +100 (Fall Past Due) +5000 (Fall Current Due) +700 (Fall Future Due)

Steps: Set Up Student Charges

Create Rules for Displaying Anticipated Payments

Example: Report on Student Charges Overdue by Over 720 Days