Reference: Edit Tenant Setup - Financials

When you specify an ID sequence generator for a company on the

Edit Company ID Definitions

task, the company ID sequence generator values take precedence.

If you leave both the tenant-level and company-level ID sequence generators blank, Workday:

Leaves the ID number on the documents blank.
Uses the Workday-generated reference ID of a document as the only unique identifier.

You define ID sequence generators on the

Create ID Definition

task.

When you leave this field blank, Workday assigns a unique ID to new business entities.

To apply the most restrictive eligibility range, select multiple date options. When you select multiple options, the time entry date for the worker must be valid for all options.

Project workers include workers who:

Have a project assignment.
Log time against a project or project plan task.
Are in resource pools.

To view this data, you can:

Create a custom report that uses the Worker Utilization Target Sheet report data source.
Use the
Utilization Targets for Workers - Monthly
report.

If the start date is after today, the date range is 2 years in the past and 1 year in the future.

If the start date is before today, the date range is 1 year in the past and 2 years in the future.

Workday requires resource forecasts for you to effectively use the

Manage Worker Assignments

report to schedule your resources.

When selected:

Workday automatically generates resource forecasts when you create new projects.
You can schedule a job that generates resource forecasts for the existing projects that don't already have a forecast.

Example: Week.

Example: Percent Allocation.

Example: Whole Numbers

When you enable this option and submit, one-time background processes will start immediately:

Initialization of Denormalized Role Assigner

and

Initialization of Denormalized Role Assignment

. These jobs can take a significant amount of time to complete and might affect your system's performance, especially if you have a large number of approved projects. To minimize disruption, we recommend activating this feature during off-peak hours or over a weekend.

Users will only see these new prompts in the search dialogs once both initialization jobs have successfully completed.

Also, the

Project Assignable Role

prompt does not support assignable roles associated with security groups with the access right

Applies to Current Organization and Subordinates to Level

. If you select this type of assignable role, the search doesn't return any transactions.

Workday uses this value only in a web service for legacy integration.

Workday uses this value only in a web service for legacy integration.

Displays the default reporting

Book

on reports where you select the book as a parameter. You can change the default book by selecting the

Tenant Default

check box on the

Maintain Books

task. When you configure a default book for a company hierarchy or company, it overrides the tenant-level default.

By default, Workday uses the revenue recognition installment date as the currency conversion rate unless you select a different option from the prompt.

When you disable automatic validations, Workday recommends that you validate for duplicates based on your own conditions. Use the

Maintain Custom Validations

task to define condition rules for both supplier invoices and supplier invoice adjustments.

The worker must be assigned a location to be able to default to a document. Workday copies the worker’s location from a Requisition to a Purchase Order.

This option applies only to Spend documents that reference a worker in Workday.

The option you select displays for all procurement documents. If you aren’t using items, no selection is necessary.

Configure a sequence generator to enable this option. Set the last number used in the sequence generator after you’ve completed your item conversion.

You must create spend category hierarchies before you can enable this option. Coordinate with your FDM team to create your own custom spend category hierarchy for your items.

Used to prevent too many items returning in search results. Workday recommends standardizing your naming conventions so that a search returns only relevant items.

This option minimizes the information a worker must enter when creating a requisition.

Enable ASNs on each supplier to automatically process them. Buyers can also manually create ASNs.

Buyers can also manually create purchase order acknowledgments

Before you select this option, Workday recommends that you cancel any draft and in progress purchase order acknowledgements.

You can't disable this setting when you have active multicompany purchase order or requisition lines.

When you select

Requisitions

, Workday automatically enables the

Purchase Orders

option. If you clear the

Requisitions

option, Workday doesn't automatically disable the

Purchase Orders

option.

Business process routing only uses the document header company where applicable.

We display the supplier contracts at line level on resulting purchase orders.

To automatically source while consolidating, schedule an automatic sourcing job on the

Schedule Requisition Auto-Sourcing

task.

This option doesn’t apply to punchout requisition purchase orders.

This allows you to edit the catalog date transferred to the purchase item. If you aren’t using catalogs, don’t select this option.

Select to configure more than one purchase item with the same name. You can configure names that correspond with the item names that manufacturers, suppliers, and item content providers have for your items in their own systems.

You can update the purchase order price using the

Create Change Order

task when there's an invoice match exception.

You can also update the lines for purchase order goods when the associated invoice has a status of

Draft

.

When this option is enabled, you can update the unit prices on purchase orders to resolve supplier invoice matching exceptions.

If you don’t enable this option, you can’t update the unit price on a purchase order line when doing a change order.

Enable this option to include Procedure Information on procurement documents.

While enabling full receipt of ordered quantities saves time, it can also increase errors in receipt quantities that may not be found until later.

When there isn't an item substitute, the purchase item linked to the web item is used when it has supplier information matching the supplier for that web item.

If you select

Operating Lease IFRS or Public Sector

,

Enable Multibook Business Asset Accounting

on the

Business Assets Options

section.

If you select 2 or more options, you must configure lease contract book code configurations.

You can't change your settings after you create an operating lease-type supplier contract.

You can still create financial lease type supplier contracts without configuring lease accounting in your tenant.

When you pay supplier invoices within the discount period, Workday calculates the total amount in the settlement run.

After you select the charges, we display these fields on the Supplier Profile:

Exclude from Supplier Invoice Discount
Override Supplier Invoice Discount Exclusions
, that you can use to change the tenant level setup and configure unique discount calculation options for each supplier.

You can view the validations when you access the Cancel or Change related action menu from the supplier invoice or invoice adjustment. If you clear the check box, we don’t display the Change or Cancel options.

Select to route supplier invoices for approval through the management chain of the approver. This saves you from having to create multiple roles to approve the invoice.

Select to disable the standard format validations for the

Bank Account Number

,

IBAN

, and

Tax ID

fields.

Select this option to activate Workday Central Login for your supplier contacts. Supplier Connector setup is required to enable this option.

Select companies to set default responsibilities and permissions. These defaults apply to role assignments when the

Supplier's Restricted to Companies

field is blank.

This also applies to changes in a worker's Supplier Settlement Bank Account Change Event if:

Selecting this check box prevents workers from changing the expense line currency when creating and editing expense reports. It doesn't disable multicurrency functionality in your tenant.

From the related actions menu of the saved expense report, workers can select

Enable Tax

to include tax amounts.

Select to enable lines for billing after the expense report is in

Approved

status.

When you configure this option and complete the

Purge Privacy Data

task, Workday permanently deletes personal data for terminated workers from:

Expense credit cards.
Expense reports.
Procurement cards.

When a project hierarchy inherits a resource plan, Workday uses the resource plan from the lowest parent hierarchy of the project.

Workday automatically enables this option for all new tenants, but you must enable it manually in existing tenants.

When you don't select this check box, Workday prevents payees from expensing unpaid bookings that they might cancel before departure.

Workday recommends that you don't disable multibook asset accounting after you enable it.

When you don’t select this check box, Workday creates only 1 asset for the first receipt or supplier invoice you create from a purchase order service line with a trackable spend category.

When you don't select the check box, Workday:

Bypasses the review of trackable lines for all subsequent invoices or receipts created from the same purchase order line, and doesn't create assets when you:
Partially receive the purchase order line, creating multiple receipts or supplier invoices.
Determine that the asset isn't trackable during your first review of a trackable line.
Populates the accounting treatment on assets based on:
The asset book rules, on your first review.
The accounting treatment from the first review, on subsequent reviews.

This tenant option only applies when you enable the review of trackable lines for assets.

You can still clear the worktag check box on any ad hoc bank transactions that you create.

When selected, Workday settles the payments using the currency of each transaction.

Workday also masks the fields on the

Payment Election Enrollment Event

business process for worker profiles.

Users with access to the

Person Data: Bank Account Masking

security domain can view the unmasked fields.

When you create a settlement run, you can use the

Dynamic Supplier Payment Date

prompt to default supplier payment dates dynamically based on the:

Invoice Discount Date
Invoice Due Date
Settlement Run Date

Select the

Apply Supplier Credit Adjustments to First Payment Due

check box to automatically apply supplier invoice credit adjustments to invoice payments during settlement. Workday nets pending credit memos against supplier invoices irrespective of their due dates.

This check box doesn't affect:

Company bank accounts, which always display a warning when you enter an invalid bank identification code.
Web services, which always prevent you from entering an invalid bank identification code.

When you create funding source or funding source rule, you can include any project in the top-level project hierarchy you specify here.

When you enable the new option, Workday suppresses intercompany lines at the transaction currency group level within a company.

The

Intercompany Affiliate

worktag is no longer restricted to the header company.

Workday includes the worktag types you specify here in addition to the primary and optional balancing worktags when grouping the income statement (current year retained earnings) lines during the year end roll forward process.

Workday saves these worktags on the beginning balance journal lines for retained earnings.

When selected, Workday removes and inactivates ID generators set at the company level, unless you've selected

Inherit from Tenant

option on the

Edit Customer Account Options

task.

Select to determine how Workday displays the customer name and associated ID on customer documents:

Customer ID + Customer Name:
Displays both the ID and the name in the order shown.
Customer Name
: Displays only the customer name.
Customer Name + (Customer ID)
: Displays the name first followed by the ID. Example:
Lexcom (C-007)

Workday doesn't restrict your ability to edit worktags. You can create custom validations using calculated fields to verify if an invoice derives the worktag from a contract.

Opting in this functionality might impact your integrations when you update invoice values.

To opt out in the future, clear the check box and Workday will no longer calculate or display the interest and late fee rules on customer invoices.

Select the check box to apply cross-currency customer payments using the currency rate from the payment date by default.

When you don't select this option, Workday applies cross-currency payments using the payment application date by default.

When you specify a currency override rate for your cross-currency application, Workday uses the currency override rate to calculate the payment amount in the invoice currency regardless of the opt-in status.

Select the check box to enable Generative AI (GenAI) for collection letters.

When you select the check box, Workday adds a

Generate with AI

option to the

Email Collection Letter

task.

Select the check box to enable GenAI when you create Message Builder templates for collection letters.

When you select the check box, Workday adds a

Generate with AI

option to the

Create Message Builder Template

task.

You can only select those payment types that have a

Payment Method

of

Manual

.

Once you enable it, you can't leave the value blank.

Selecting the check box suppresses the page alert on all taxable documents, regardless of the method that you use to calculate tax. We recommend that you leave it unchecked when you use Workday for tax calculations, as the page alert informs users when they need to review tax.

When this functionality is enabled, Workday assigns tax IDs on invoices based on the shipping address, in this order of precedence:

Address-level tax information for the shipping address, where available, or
The country on the shipping address.

If neither are available, Workday assigns tax IDs based on the tax code on the invoice line.

Example: A customer has a primary address in France and an additional address in Germany. When you create a customer invoice for shipping to the German address, Workday defaults the transaction tax ID for Germany rather than France.

If the company tax option is either

Calculate Tax Due to Supplier

or

Calculate Self-Assessed Tax

, Workday populates these fields at the line:

Tax Applicability
Tax Code
Tax Option
Tax Recoverability

Tax default rules apply to the supplier invoice only when tax details are blank on a purchase order or supplier contract; otherwise, tax details transfer from the supplier contract or purchase order to the generated supplier invoice.

You can also use the book codes to report on these transactions in financial reports.

Once enabled, you can select the book codes to post the net asset accounting to the associated books for investment pool transfers and sales.

When you select this check box, Workday enables data entry check in all areas

Workday limits the data used for analysis to the smaller of these numbers: