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Administrator Guide
Last Updated: 2026-03-13
Steps: Create Purchase Order Acknowledgments

Steps: Create Purchase Order Acknowledgments

  • Configure the
    Purchase Order Acknowledgement Event
     business process and security policy in the Procurement functional area.
You can create purchase order acknowledgments (POA) for goods lines on purchase orders issued to suppliers. POAs provide information for managing purchase order line statuses and details. You can also use the
Purchase Order Acknowledgement EDI 855 Inbound
 integration to capture supplier-provided expected shipping and delivery dates automatically for non-rejected purchase order lines.
  1. Access the
    Edit Tenant Setup - Financials
     task.
    To enable users to create and manage POAs, select:
    1. The
      Enable Purchase Order Acknowledgements
       check box in the
      Procurement Options
       section.
    2. (Optional) These additional options for POAs:
      • Disable Multiple Purchase Order Acknowledgements
         in the
        Procurement Options
         section
      • ID Generator for Purchase Order Acknowledgement
         in the
        Business Document Sequence IDs
         section
    Security:
    Set Up: Tenant Setup - Financials
     domain in the System functional area.
  2. Select
    Purchase Order
    Acknowledge
     from the related actions menu of an issued purchase order.
  3. Set the acknowledgement status for unacknowledged purchase order lines.
    Select the
    Accepted with Changes
     status to enable editing of purchase order line fields.
    When you select Accepted with Changes, you can enter a replacement item in the new
    Substitute Item
    ,
    Description
    ,
    Quantity
    ,
    Unit of Measure
    ,
    Unit Cost
    ,
    Alternate Item Identifiers
     fields.
  4. Enter the
    Expected Ship Date
    .
    Workday displays the date provided by the supplier on related purchase orders and change order lines once the POA is processed. From an inbound EDI 855 file, Workday automatically populates the
    Acknowledgement Identifier
     and
    Acknowledgement Identifier Description
    fields on the POA line with the corresponding ACK01 Line Item Status Code. You can't edit these fields in the task.
    Workday also captures the expected ship date from the ACK05 segment for the statuses:
      • Accepted
      • Accepted with Changes
      • Full Quantity Backordered
      • Partial Quantity Backordered
  5. (Optional) Select attachment categories to specify the type of document.
Workday updates the POA header status to
Invalid
 when the customer approves a change order for the purchase order.
Workday updates the POA header acknowledgment type to reflect the Acknowledgment Type Code in the EDI 855 specification:
Acknowledgment Type
Description
Accepted
All purchase order lines in the POA document are in
Accepted
 status.
Acknowledged
At least 1 of the purchase order lines in the POA document is in 1 of these statuses:
  • Accepted
  • Accepted with Changes
  • Rejected
Rejected
All purchase order lines in the POA document are in
Rejected
 status.
Unacknowledged
All purchase order lines in the POA document are in
Unacknowledged
 status.
Schedule change orders from POAs.