Setup Considerations: Miscellaneous Payment Requests
You can use this topic to help make decisions when planning your configuration and use of miscellaneous payment requests. It explains:
- Why to set them up.
- How they fit into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Miscellaneous payment requests are operational transactions that enable you to request payments with less up-front information compared to other payment categories, such as ad hoc payments.
Business Benefits
Miscellaneous payment requests enable you to:
- Create single-use miscellaneous payees that automatically inactivate after settlement, streamlining supplier and payee management.
- Request payments without information such as company bank account details and payment date, improving efficiency.
- Resettle miscellaneous payments with aCanceledorReturnedstatus without having to create a new settlement run, saving you time and effort.
- Set up self-service users who can create and manage the payees and payment requests they set up, decentralizing these tasks.
Use Cases
You can set up self-service users who can create and manage miscellaneous payment requests with:
- Minimal knowledge of payments.
- No direct authority to issue payments.
Questions to Consider
Questions | Considerations |
|---|---|
What accounting options can you use for miscellaneous payment requests? | You can select between accrual basis and cash basis accounting.
Accrual basis accounting includes liability accounting and payment accounting. It also enables you to configure budget check for miscellaneous payment requests. Cash basis accounting includes payment accounting only. You can only change the selected accounting option if all miscellaneous payment requests are either in Canceled or Denied status. |
How are miscellaneous payment requests settled? | Miscellaneous payment requests are unpaid open items, so Workday creates and settles the payment. The payment date is the settlement date. |
How does Workday process miscellaneous payment requests for the same payee? | Workday only supports individual miscellaneous payments to the same payee during settlement. Example: When you create 2 miscellaneous payment requests with a payment type of check for the same payee, Workday generates 2 distinct check payments rather than consolidating them into a single payment. |
Do you want to specify the bank account from which to pay miscellaneous payment requests directly from the request? | You can configure bank routing codes and map them to bank accounts in bank routing rules. |
Recommendations
Use custom validations to ensure accuracy and consistency when you configure miscellaneous fields for miscellaneous payment requests.
Requirements
Define bank routing rules so that Workday automatically assigns a company bank account when you submit a request.
Limitations
You can set up 1099 MISC reporting, but you can't enter transaction tax information for your miscellaneous payment requests.
Tenant Setup
Configure ID definitions and sequence generators for miscellaneous payees and miscellaneous payment requests.
Select either accrual basis or cash basis accounting for miscellaneous payment requests.
Security
Set up all domains for the Miscellaneous Payments functional area. You can use the
Domain Security Policies for Functional Area
report to view these security domains.You can also configure the domains described in this table.
Domains | Considerations |
|---|---|
These domains in the System functional area:
| Enables you to create default definitions for these business processes:
|
Set Up: Enable Worktags in these functional areas:
| Enables you to configure Miscellaneous Payment Request worktags. |
Business Processes
Business Processes | Considerations |
|---|---|
Miscellaneous Payment Request Event
| Configure to review and approve miscellaneous payment requests. When you select accrual basis accounting, you can configure the Check Budget allowed action on the business process. |
Express Settlement Run Event
| Configure to route miscellaneous payment requests through an express settlement run. |
Reporting
When you set up accrual basis accounting, you can use these reports to view the accounting results of miscellaneous payment requests:
- Payables to Supplier Balances Reconciliation
- Payables to Supplier Balances Reconciliation Exception Summary
Integrations
Web Services | Considerations |
|---|---|
Get Miscellaneous Payment Requests
Submit Miscellaneous Payment Request | Mass retrieve or upload miscellaneous payment requests. |
Get Miscellaneous Payees
Put Miscellaneous Payee | Mass retrieve or upload miscellaneous payees. |
Get Miscellaneous Payee Categories
Get Miscellaneous Payment Request Category Put Miscellaneous Payee Category Put Miscellaneous Payment Request Category | Mass retrieve or upload categories for payees or payment requests. |
Cancel Miscellaneous Payment
| Mass cancel miscellaneous payments from Workday or non-Workday systems. |
Connections and Touchpoints
Features | Considerations |
|---|---|
1099 MISC Reporting | You can issue 1099 MISC reports to miscellaneous payees and file with the IRS. |
Awards Cost Processing | You can view accounting for these journals on a miscellaneous payment request:
|
Bank Reconciliation | You can use these methods to reconcile bank statements against miscellaneous payments:
|
Escheatment | You can escheat manual or check payments that are uncashed or unclaimed, except intercompany items and inbound customer payments. |
Express Settlement Runs | You can route individual miscellaneous payment requests through an express settlement run so that Workday creates a settlement run for them automatically. |
Payments on Behalf of Other Companies | You can settle miscellaneous payment requests on behalf of another company. |
Payment Acknowledgment | You can load payment acknowledgment files from electronic-payment recipients into Workday. Workday matches payment acknowledgments with corresponding payments and sets the applicable payment status. |
Payment Returns | You can record miscellaneous payments that the bank has rejected or returned. You can manually record individual payments or create payment return statements to record multiple electronic payments. |
Record Stopped Payments | You can record stopped payments and supporting documents for stop payment orders before you issue replacement payments.
Example: You want to log a check with an incorrect payment amount that you've requested the bank not to cash. |
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.