FAQ: Multiple Positions

Yes. Example: You can use a time block create calculation to add an hour of marking or grading for every tutoring session taught.

No. You can create position-based time calculation groups to run calculations for select positions without persisting position on time blocks.

You can create a new position-based time calculation group with an eligibility rule that references attributes on the position, not the worker.

When a worker checks out for a meal and checks in after the meal for another position, Workday creates a time block for the position the worker was in before the meal.

Previously, when time blocks for workers with multiple positions were generated by time block create calculations, the time blocks were associated with the primary position, though this wasn’t explicitly displayed. For clarity, we now display the position directly on the time block.

Workday determines the position to display on system-generated time blocks based on your time calculation group configuration. For:

Worker-based time calculation groups, Workday displays the primary position.
Position-based time calculation groups, Workday displays the specific position for which the calculation runs (either primary or additional, depending on your configuration).

These time calculation groups enable you to base calculations on position criteria. You can:

Generate time blocks for specific positions, rather than always populating with the primary position.
Run calculations only for specific positions.
Combine position-based and worker-based calculations.

No. Once you save a time calculation group, the

Position Based

check box can't be changed.

We evaluate calculations in order of priority. Workday checks the eligibility of the worker or 1 or more of their positions. If multiple positions meet the eligibility criteria for a position-based group, Workday evaluates the calculation for each position.

Yes. To apply calculations to already-entered time, rerun time calculations for the relevant periods.

Currently, position-based totals are only displayed on the classic view of the time entry calendar. We always display totals for the primary position. As workers enter time against other positions, Workday displays that time in the side panel. You can't currently hide zero values.

Align time shift settings with the calculation settings. Only these configurations are valid:

Don't select position-based shifts and continue to use worker-based shifts with worker time calculations.
Select position-based shifts and pair them with position-based time calculations.

Position-based shifts create a shift per position based on the settings defined on the time entry template. However, if time blocks that would normally be grouped into a shift for 1 position are interrupted by a time block for another position, the shift will end at the point of interruption. If the interrupting block then ends before the scheduled shift end of the first position, Workday creates a new shift for the original position after the interrupting block.

It enables you to easily filter for eligible workers based on collective agreement. It can be used in both worker-based and position-based time calculation groups.

No.

Add the time calculation to a position-based time calculation group. Then, configure the eligibility rule to include only the relevant positions.

If you use a worker-based eligibility rule, Workday runs the time calculations individually for all positions for the workers. As the number of workers that you do this for increases, the number of times the calculations run also increases, which can impact performance.

No. Workday runs the time calculation separately for each position.

Time Reported for Position	Reported Hours	Regular Hours	Overtime Hours
B	10	8	2
C	10	8	2
B C	5 5	5 5	0 0
B C	9 1	8 1	1 0

You can create system-generated time blocks based on worker-based or position-based time offs.

Calculation Eligibility	Time Off	System-Generated Blocks Created
Worker-based	Worker-based	Position A (Primary)
Position-based: Position A (Primary)	Worker-based	Position A (Primary)
Position-based: Position B	Worker-based	Position B
Position-based: Position A, Position B	Worker-based	Position A (Primary), Position B
Position-based: Position A (Primary)	Position-based	None
Position-based: Position B	Position-based	Position B