Concept: Position-Based Time Calculations

When you base time calculation groups on positions, you can configure their eligibility rules to reference attributes of the positions. To avoid unexpected results, don’t reference worker criteria in these eligibility rules.

Workers can be eligible for both worker-based and position-based time calculation groups. We recommend that you don’t make workers eligible for the same time calculation in both:

Worker-based time calculation groups.
Position-based time calculation groups.

You can use the

Time Configuration Analyzer Tool

task to identify workers who have duplicate eligibility for time calculation.

Example: A worker has 2 positions and is eligible for both these time calculation groups:

Time Calculation Group	Based On	Time Calculations
Workers USA	Worker	Weekly Overtime Call Out Minimum
Facilities Workers	Position	Shift Evening Premium Call Out Minimum

The worker is eligible for the Call Out Minimum calculation in both time calculation groups. Workday will run the calculation only for the worker-based time calculation group, Workers USA.

Workday evaluates time calculations in the order listed on the

Maintain Time Calculation Priorities

task. We evaluate position-based time calculations separately for each eligible position. For Workday to correctly evaluate the calculations, it’s important that you configure the correct time calculation tags in your time calculations.

You can display totals per position on workers’ time entry calendars. Workday always displays the totals for workers’ primary positions. Once they enter time for another position, we also display the totals for that position.

If your time calculations use the shift date, and you include them in position-based time calculation groups, we recommend that you configure position-based shifts on workers’ time entry templates. See Concept: Position-Based Shifts.

When multiposition workers enter time, they select which position to enter time for. Workday then records that position on the workers’ time blocks. When workers have only 1 position, Workday doesn’t record the position on their time blocks unless you’ve configured the tenant to persist position for single-position workers.

If your configuration doesn’t yet record position for single-position workers, you can begin to record this information from a current or future date that you specify. We recommend that you don’t turn this setting on and off.

This example illustrates how Workday calculates overtime differently for position-based and worker-based time calculation groups.

Scenario: A worker has 2 positions and is eligible for overtime if they work more than 40 hours for a position. The worker works these hours over a 2-week period:

Week	Position	Sunday	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday	Total Hours
1	A		4	8			9		21
	B		4		8	8			20
2	A	9	6	8	9	9			41
	B		4				9		13

Week	Position-Based Result	Worker-Based Result
1	No overtime. Neither position exceeded 40 hours.	Worker exceeds 40 hours on Friday. Tag 1 hour overtime on Friday for Position A.
2	Position A exceeds 40 hours on Thursday, so tag 1 hour overtime on Friday. Position B: No overtime.	Worker exceeds 40 hours on Thursday. Tag 5 hours overtime on Thursday for Position A. Tag 9 hours overtime on Friday for Position B.