FAQ: Time Tracking on Mobile

When you configure attestations in the tenant and add them to workers' time entry templates, workers using Check In/Out on mobile can make time attestations.

You can't initiate the action of assigning a work schedule from the mobile app. However, managers can take the same actions on the

Assign Work Schedule

business process on mobile that they can take from

My Tasks

on the desktop. Example: Managers can approve requests to assign work schedule calendars to workers.

You can disable

Enter My Time

on mobile devices even for workers who have check-in and check-out capabilities enabled on desktop. If you're not using geofences, disabling

Enter My Time

can reduce check-outs from unapproved locations. To disable

Enter My Time

on mobile, on the

Edit Tenant Setup - System

task, select

Disable Check In/Out on Mobile

.

When you enable standard mobile check-in in the tenant-level settings, check-out reminders are automatically available and can't be turned off for workers. Workers can individually turn off their reminder messages.

You can access all tasks and reports using a mobile web browser. To see which tasks are available in the mobile app, see Reference: Time Tracking and Scheduling Features in Workday Mobile.

No. Workday only displays the help text on desktop.

Workers and managers can't make time off requests on the Time Tracking worklet on the mobile app. However, they can use the Absence Management worklet on the mobile app to request time off. When workers request time off, managers can use the Time Tracking worklet on the mobile app to take the same actions on the

Request Time Off

business process that they can from

My Tasks

on the desktop. Example: Managers can approve time off requests. 

The Check Out Reminder feature is automatically available with standard mobile check-in. There's no tenant-level setting to disable these reminders. However, workers can disable notifications themselves. To turn off these notifications:

Access
Settings
on the Time Tracking worklet on the mobile app.
Select
Push Notifications
.
Toggle
Check In/Out
to off.

You can take the same actions on business processes on desktop and mobile even if the initiating action for the business process isn't available on mobile.

No.

When you use Workday Scheduling, you can ensure workers only check in and out on mobile from locations where they're scheduled to work. See Steps: Set Up Geofences for Mobile Time Entry.

Select

Disable Check In/Out on Mobile

on the

Edit Tenant Setup - System

task. This setting prevents workers in your tenant from using the check-in and check-out time entry option on the Workday mobile app. Workers can still check in or out when using web browsers on mobile devices. This setting doesn't disable other Time Tracking tasks on the Workday mobile app. Example:

Enter My Time

and

My Schedule

. If you've configured Check In or Check Out as a Quick Action on the Workday Home page, you must also add a condition rule. See Troubleshooting: Workers Can Check In on Mobile When Mobile Check In/Out Disabled.

Define 1 or more geofences in the

Location Settings

section of the time entry template. Workers can only check in and out on mobile when they are at the locations you define.

Configure authentication policies to:

Block IP addresses.
Only allow access through specific networks.
Restrict access to
Check In
and
Check Out
tasks.

No. You can use worktags to require a location when entering time. You can then use the location to determine whether a worker is at their workstation.

Workers can choose from the out types configured on their time entry templates. Workers whose time entry templates allow meals and breaks have a

Break

button on their Home page card as well as a

Check Out

button. When they select

Break

, Workday prompts them to select

Break

or

Meal

, depending on the time entry template configuration.

Workers can add more details when checking in and out, including time type, comments, and worktags. Standard mobile check-in supports new mobile features, including meal and break attestations and geofences.