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Administrator Guide
Last Updated: 2026-07-24
Example: Add Time Blocks by Position

Example: Add Time Blocks by Position

This example illustrates how to set up a calculation to create time blocks only for specific positions.
A worker has these 2 positions at a university:
  • Tutor.
  • Administrative Assistant.
The positions have different cost centers. For each hour worked in the tutoring position, you need to generate a time block to account for the additional time tutors spend marking. The administrative position is not eligible for this additional time block. The cost center for the tutoring position is A4200 College of Arts & Sciences.
You configure the
Cost Center
 worktag to default from the organizational assignment and use it to determine whether to create a time block using a Time Block Create calculation.
Security:
Set Up: Time Calculations
 domain in the Time Tracking Calculations functional area.
  1. Access the
    Edit Time Entry Template
     task.
    1. On the
      Effective-Dated
       tab, expand the
      Time Entry
       section.
    2. Add a row to the
      Primary Worktags
       grid.
    3. Enter these values:
      Worktag
      Default from Organizational Assignment
      Cost Center
      Select
    4. Click
      OK
       and
      Done
      .
  2. Access the
    Create Time Calculation Group
     task.
    Create a position-based time calculation group.
    1. In the
      Name
       field, enter
      Teaching Assistants
      .
    2. Select the
      Position Based
       check box.
    3. In the
      Effective Date
       field, select the current date from the calendar prompt.
    4. Click
      OK
       and
      Done
      .
  3. Access the
    Create Time Tracking Eligibility Rule
     task.
    1. In the
      Description
       field, enter
      Teaching Assistant - Post Secondary Education
      .
    2. Select these values in the
      Rule Conditions
       grid.
      And/Or
      Source External Field or Condition Rule
      Relational Operator
      Comparison Type
      Comparison Value
      And
      Job Profile
      On the Position and Job - All Staffing Models business object.
      in the selection list
      Value specified in this filter
      Teaching Assistant INW
    3. Click
      OK
      .
  4. Access the
    Create Calculated Field
     task.
    1. Create a calculated field that returns true when the time block has a
      Cost Center
       worktag with the value A4200 College of Arts & Sciences.
      Field
      Value
      Field Name
      Cost Center Worktag
      Business Object
      Time Block
      Function
      True/False Condition
    2. Click
      OK
      .
    3. On the
      Calculation
       tab, specify these values in the grid:
      And/Or
      Field
      Operator
      Comparison Type
      Comparison Value
      And
      Cost Center
      in the selection list
      Value specified in this filter
      A4200 College of Arts & Sciences
    4. Click
      OK
      .
    5. Click
      Create Another Calculation
      .
    6. Create a calculated field that returns the number of hours worked for the A4200 College of Arts & Sciences cost center.
      Field
      Value
      Field Name
      Cost Center Worktags for a Day
      Business Object
      Time Day
      Function
      Sum Related Instances
    7. Click
      OK
      .
    8. On the
      Calculation
       tab, specify these values:
      Field
      Value
      Related Field
      Time Blocks for a Day
      Related Business Object
      Time Block
      Sum
      From the
      Instances where condition is true
       prompt, select
      Cost Center Worktag
      .
      Field to Sum
      Reported Quantity
    9. Click
      OK
      .
    10. Click
      Create Another Calculation
      .
    11. Create a calculated field that returns true when
      Cost Center
       worktags exist for a day.
      Field
      Value
      Field Name
      Cost Center Worktags Exist for a Day
      Business Object
      Time Day
      Function
      True/False Condition
    12. Click
      OK
      .
    13. On the
      Calculation
       tab, specify these values in the grid:
      And/Or
      Field
      Operator
      Comparison Type
      Comparison Value
      And
      Cost Center Worktags for a Day
      greater than
      Value specified in this filter
      0
    14. Click
      OK
       and
      Done
      .
  5. Access the
    Create Time Calculation
     task.
    Create a time block create calculation.
    1. In the
      Name
       field, enter
      Marking
      .
    2. From the
      Calculation Type
       prompt, select
      Time Block Create Calculation
      .
    3. Click
      OK
      .
    4. Complete the
      General Options
       tab:
      Time Day Conditions
      Cost Center Worktags Exist for a Day
      Quantity (calculated field)
      Cost Center Worktags for a Day
      Time Day Based On
      Calculated Date
    5. From the
      Add Tags
       prompt, select
      Create Time Calculation Tag
      .
    6. In the
      Time Calculation Tag Name
       field, enter
      Marking
      .
    7. Click
      OK
      .
    8. On the
      Groups
       tab, add a row to the
      Time Calculation Snapshots
       grid.
      Time Calculation Group
      Teaching Assistants
      Effective Date
      Select the current snapshot.
    9. Click
      OK
      .
  6. Access the
    Maintain Time Calculation Priorities
     task.
    Give the new calculation a priority of 200.
    1. In the
      Priority
       column of the Marking row, enter
      200
      .
    2. Click
      OK
       and
      Done
      .