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Administrator Guide
Last Updated: 2025-11-14
Steps: Manage Learning Content

Steps: Manage Learning Content

The learning catalog comprises programs, blended and digital courses, course offerings for blended courses, and stand-alone lessons. You can create and maintain courses and course offerings to enable learner enrollment. Workday supports peer learning by enabling you and your employees to create stand-alone lessons, as an employee self-service task.
  1. Access the
    Maintain Sales Item Groups
     task.
    Create a sales item group for items that relate to learning programs and course costs.
    Security: These domains in the Learning Core functional area:
    • Set Up: Sale Item
    • View: Sale Item
  2. Access the
    Create Sales Item
     task.
    Create sales items that relate to program and course costs. Sales items include:
    • Catering.
    • Course materials.
    • Fees for instructors.
    • Room rental.
    You can add these sales items when you create or edit programs and courses. The total of all sales items on a program or course provides the overall cost. If there are no sales items, the learning content has no cost. Workday displays the
    Cost
     value on these reports so that learners can view the cost before they enroll:
    • View Learning Program
    • View Course
    Security: The
    Create Revenue Category
     task is secured to the
    Set Up: Basic Revenue Category Worktag
     domain.
    Provide both
    View
     and
    Modify
     access to the
    Set Up: Basic Revenue Category Worktag
     domain.
  3. (Optional) Create skills to tag to your learning content.
  4. (Optional) Create competencies to add to your learning content.
  7. (Optional) Access the
    Create Lesson
     task.
    Create stand-alone lessons to add content such as videos and documents to your learning catalog as a single lesson. Ensure that you select a media type that Workday supports.
    You can't add SCORM or AICC packaged media files to stand-alone lessons.
    Security: These domains in the Learning Core functional area:
    • Learning Access
    • Manage: Learning Content
  13. Enable learners to access content from third-party providers.
  14. (Optional) Set up Learner Name for Packaged Content.
    Enable Workday to send a learner's name, ID, or both, to third-party packaged content providers.
    • Access the
      Edit Tenant Setup - HCM
       task.
    • In the
      Packaged Content
       section, select the
      Send Learner Name to Third-Content Provider
      check box.
  15. (Optional) Share media items that you’ve uploaded to Workday with other learning administrators so they can also add the media to courses.
    1. Access
      Drive
       from the Workday main menu.
    2. Select the media file or folder that you want to share and click
      Share
       to configure permissions.
    Security:
    Drive
     domain in the System functional area.
    Only users with access to the
    Drive
     domain can access media that you share.
  17. Configure translations for field values on these business objects in the
    Learning: Learning – Course Management
     category to support global learning:
    • Course
       (for course offerings)
    • Instructor Led Lesson
    • Learning Course
    • Learning External Content Item
    • Learning Media Content Item
    • Learning Survey Content Item
  18. (Optional) Create learning campaigns to recommend content to users.
  19. (Optional) Copy managers and HR business partners (HRBP) on reminders generated from learning content. You can use role assignments to define the HRBP. This functionality doesn't support extended enterprise learners.