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Administrator Guide
Last Updated: 2023-06-23
Translate Business Object

Translate Business Object

Workday enables you to create, edit, and manage translations for your configuration and business data. You can track base language changes, remove translations, and search and filter translations more conveniently. For example, you can use the report to:
  • Create and translate external career sites to support global recruiting. You can only translate external career sites into languages that Workday supports. See Setup Considerations: External Career Sites.
  • Translate questionnaires into different languages to support a diverse candidate population. You can translate questionnaire names, question names and bodies, and answers for multiple choice questions. See Steps: Create and Manage Questionnaires.
  • Enable document generation administrators to translate text blocks into a different language. See Concept: Text Blocks.
  1. Access the
    Translate Business Object
     report.
  2. As you complete
    Translatable Business Object
     field, consider these options:
    Option
    Description
    Ethnicity
    You can only collect this information for job requisitions in the United States.
    External Career Site
    Select to translate the:
    • EU cookie policy text
    • Header text
    • Site name
    Questionnaire
    Translate questionnaire names.
    Question
    Translate:
    • Question bodies
    • Question names
    Question Multiple Choice Answer
    Translate answers for multiple choice questions.
    Text Block
    Translate text blocks to generate a translated document.
    Veteran Status
    You can only collect this information for job requisitions in the United States.
  3. (Optional) As you complete the
    Filters
     section, consider:
    Option
    Description
    Translatable Instances
    Leave empty to display all translatable instances. When you select a business object that enables snapshots, such as
    Organization
    , Workday displays an
    Effective as of
     option to determine which snapshot to translate.
    When you translate a snapshot and:
    • Create a new snapshot from an existing translated snapshot, Workday copies all translations to the new snapshot regardless of whether the base value changed.
    • Edit the base value of an existing translated snapshot, Workday deletes all translations.
    Show Untranslated Only
    When you select this check box, Workday displays only the untranslated instances of a business object.
    Translation Status
    Select 1 or multiple values to displays only the instances with the selected translation statuses.
    The translation status values are:
    Option Description
    Needs Translation
    If the base value of an attribute isn’t translated, or has changed before its last translation, and the setting
    Hide Translation after Base Value Change
     is checked on the
    Edit Tenant Setup - Global
     task, the existing translation clears and enables you to see the changes to the base value and the previous translated value by selecting
    View Details
    .
    Needs Review
    If the base value of an attribute has changed since the last time it was translated, and the setting
    Hide Translation after Base Value Change
     is unchecked on the
    Edit Tenant Setup - Global
     task. Click
    View Details
     to see the changes to the base value.
    Translation requested
    If a request translation business process is in progress for an attribute.
    Done
    If the attribute base value is translated. Note: If the attribute is machine translated, the
    Translation Method
     column will say
    Machine Translation - Post Editing
    .
  4. In the
    Translatable Attributes
     section of the
    Items
     tab, consider:
    Option
    Description
    Translated Value
    Enter or edit your translations in the text box. Workday saves values when you exit each row. To save all your translated values, exit the last row on the page and leave the page.
    Copy Base Value
    When you select this check box, Workday copies the text from the base value but not the formatting. If you delete the translated value after Workday copies it, we do not enable the check box unless you click on the
    Page Navigation
     tab before returning to the Items tab.
    Generate Translation
    This enables you to automatically generate and populate translations into the
    Translated Value
     field
    When you toggle to grid view, the page displays all the translatable instances in a table format. You can translate any translatable attribute by selecting the row and then entering the translated value in the
    Translated Value
     field.
    Workday searches the
    Display ID
     and
    Base Value
     content of the instances to find matching results. You can sort the search results by
    Business Object
     or
    Translatable Instance
    .
    If you edit the base value or translation of a question name or body for a question that is already in use:
    • Question names and bodies keep their base language.
    • Translations of question names and bodies copy to the new question snapshot.
    • Translations of question answers don't copy to the new question snapshot. Creating a new question snapshot generates a new set of question answer instances.
    Workday dynamically generates the document using text blocks translated into the language specified in Workday. Example: Workday generates an offer letter in the default language associated with the location of the job requisition, unless you specify a different
    Document Language
     when you initiate the offer.
    • If you don't specify a language, Workday generates the document using the preferred language of the
      Run As User.
    • If the
      Run As User
       doesn't have a preferred language defined in Workday, Workday generates the document using the language associated with the default locale of the tenant.
    • If nobody has translated the text blocks into a specified language, Workday generates the document using the base language of each text block.
  5. (Optional) On the
    Page Navigation
     tab, as you navigate through the pages of instances, consider:
    Option Description
    Go to Page
    Enables you to navigate to a specific page containing the translatable instance you're looking for. Enables your search when you have a large number of translatable instances with
    Paging
    .
    Export Page
    Displays the translatable instances of the page and their attributes in a grid layout. You can filter on any attribute value and export the resulting data to Microsoft Excel or a PDF file.
    Enable/Disable Paging
    Displays the translatable instances on multiples pages or on a single page. It might take a few minutes depending on the number of translatable instances you're loading.