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Administrator Guide
Last Updated: 2026-06-26
View and Edit Learning Content

View and Edit Learning Content

Security: These domains in the Learning Core functional area:
  • Learning Access
  • Manage: Learning Content
  • Manage: Learning Course Enrollments
  • Set Up: Learning Catalog
You can use the
Manage Learning Content
 report to search for learning content, which can include:
  • Blended Courses.
  • Digital Courses (with
    Access Type
     of
    Requires Enrollment
     or
    On Demand
    ).
  • Lessons (stand-alone).
  • Programs.
You can use the
Edit Course
 task to edit a specific blended or digital course. You can search for a course by either:
  • Topic
  • Delivery Mode
    :
    • Hybrid
       (contains both instructor-led and media lessons).
    • In-Person
       (contains instructor-led lessons only).
    • Self-Directed
       (contains media lessons only).
For courses with hybrid or in-person delivery modes, you can:
  • Update a specific version, based on its effective date, or select the current version.
  • Add a new version with a different effective date.
You can select the
View as Admin
 button to view content as an administrator and to enable Workday to remember this setting preference. To consume learning content, learning administrators and trainers must select the
View as Learner
 button on the learning reports or access the content through the Learning dashboard.
  1. Run the
    Manage Learning Content
     report.
  2. View and edit details for learning content. Workday displays 1 of these reports, based on the content type that you select:
    Report
    Enables you to:
    View Course
    • View and edit a particular version or add a new version of a blended course on the
      Administrative
       tab. The
      Versions
       section lists all versions where the
      Manage Course
       business process has completed.
      If you edit non-effective-dated fields, Workday updates the fields on all course versions. Non-effective-dated fields include:
      • Course Title
      • Skill
      • Description
      • Topics
      • Inactive
      • Cover Image
      Workday applies effective dating to all other fields on courses. If you edit effective-dated fields in a course version, your changes apply only to that version.
    • Schedule course offerings from the version that you're viewing. Select
      More
      Schedule
      .
    • Update course offerings to the version that you're viewing and apply version labels and notes, if available on that version. Example: When you edit these values on a course version, you can also update these values on 1 or more offerings:
      • Contacts
      • Cost
      • Expiry Period
      • Units
      Select
      More
      Update Offering to Version
       to select 1 or more offerings to update.
      Workday updates the selected offerings and adds, removes, or replaces these lesson types:
      • External Content
      • Media
      You can't update these lesson types in the selected course offerings, but you can update the offering version:
      • Instructor-led classroom or webinar lessons.
      • Surveys.
      • Course offerings with lesson-order conflicts.
      Updating an offering to a new version can reset virtual classroom setup to
      Add Link Manually
       for virtual classroom lessons that use the Microsoft Teams integration. This can remove the meeting URL and affect calendar invitations for the lesson when you use Learning calendar integration. To restore the integration and regenerate the URL, access the
      Edit Course Offering
       task. On the affected lesson, select
      Add Link Manually
      , immediately switch back to
      Integration System
      , reselect the Microsoft Teams integration, and submit the change.
    • Drill into course offerings on the
      Offerings
       grid on the
      Administrative
       tab to:
      • View and edit a course offering.
      • Enroll your team in a course offering.
      • Manage the grading and attendance roster.
      • Drop enrollments.
      • Manage or view waitlists.
      • Add a course offering to your calendar.
    • Create course reminders.
    • Run the
      View Content Equivalency Rules
       report when there are 1 or more equivalency rules associated with the course.
    View Digital Course
    • View and edit a digital course.
    • Enroll your team in a digital course.
    • Drop enrollments.
    • Run the
      View Content Equivalency Rules
       report.
    Workday doesn't apply effective dating to digital courses.
    View External Lesson
    • View a third-party external lesson.
    • Inactivate or activate an external lesson.
    View External Digital Course
    • Launch a third-party external digital course.
    • Enroll your team in an external digital course.
    • Drop enrollments for your team in an external digital course.
    • Inactivate or activate an external digital course. You can't play inactive courses.
    • Mark an external digital course as complete.
    • Run the
      View Content Equivalency Rules
       report.
    View Learning Lesson
    View and edit internal stand-alone lesson details. You can't edit videos or documents after you submit lessons.
    You can’t edit
    Sana Content
     lessons in Workday create or edit course tasks. To change content, edit in
    Sana Create
     from the
    Learning Admin Hub
     and resubmit. See Steps: Manage Sana Content in Workday.
    Sana content capabilities are available only with Workday Learning, powered by Sana subscription.
    View Learning Program
    • View and edit a particular version or add a new version of a program on the
      Administrative
       tab. The
      Versions
       section lists all versions where the
      Manage Program
       business process has completed.
    • View program content items.
    From the administrator view, you can also access the
    AI Summarize Feedback
     tab to use Generative AI (GenAI) to summarize user feedback comments on courses, lessons, and programs. Note: Feedback summary is not available for external content.
If you update a media file in a digital course, these are the impacts on your learners:
  • For learners who have completed the course prior to replacing the media file, the course will remain complete, but the lesson with a new media file within the course will be incomplete. If learners click the
    View Course Again
     button, the new media file will be available.
  • Learners who have not started the course or are in progress need to complete the lesson with the new media file.