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Administrator Guide
Last Updated: 2026-06-26
Create Learning Course Offerings

Create Learning Course Offerings

  • Security: These domains in the Learning Core functional area:
    • Manage: Learning Content
    • Set Up: Learning Catalog
  • Create a blended course.
  • To add additional data that is specific to your organization, you can create custom fields for learning course offerings. You can only use these custom fields in calculated fields for your learning content.
  • If you want to schedule an instructor-led classroom training lesson in a specific room at an existing business site location, ensure that you create a location with a
    Location Usages
     value of
    Training Room
     and a
    Superior Location
     that's a business site.
  • To set unlimited enrollment capacity for a course offering, access the
    Edit Course Offering
     task or
    Schedule Offering
     report and select the
    Unlimited Capacity
     check box. You can only select or deselect this check box when there are no enrollments on the course offering, including cancelled, rescinded, or dropped enrollments. Once you set enrollments for a course offering to unlimited capacity and the offering has any enrollments, you can't switch back to limited capacity, and vice versa.
Learning course offerings are specific instances of a course that are made available to learners for enrollment. The course offerings can be scheduled based on the version of a blended course.
A blended course serves as a template from which you can create unique course offerings, allowing for a combination of different lesson types, including external content, media, and surveys. Each offering is associated with specific dates and locations, providing learners with options that suit their needs.
Courses that include
Sana Content
 lessons follow the same offering, scheduling, and enrollment processes as other blended or digital courses.
  1. Access the
    Schedule Offering
     report.
  2. Search for the blended course that you want to schedule as a course offering.
  3. The
    View Course
     report displays the current version. You can schedule the offering based on the current version, or click
    View
     beside a different version on the
    Versions
     tab. Click
    Scheduling
     to open the
    Schedule Course Offering
     task.
  4. (Optional) Access the
    Configure Optional Fields
     task.
    You can mark these fields as required for the relevant lesson types on course offerings:
    • Instructor Led Lesson - Instructor
    • Instructor Led Lesson - Location
    • Language
    • Training Activity Assessor
    • Virtual Instructor Led Lesson - Instructor
    When you mark these fields as
    Required for All
    , they display as required on all tasks and web services where a course offering can be created or edited. If you don't mark them as required on the tasks or web services, they display as optional by default. You can also mark them as required for specific security groups only. Examples: Managers, Team Leads.
    Primary Assessors
    ,
    Primary Instructors
    , and
    Primary Locations
     aren't supported fields on the
    Configure Optional Fields
     task. To make 1 or more of these fields required, you must configure a custom validation on the
    Manage Course Offering
     business process.
  5. As you complete the task, consider:
    Option Description
    Maximum Enrollment Capacity
    Specify the maximum number of learners that can enroll in the course, if different for this offering. Enter a value greater than zero in this field to enable learners to enroll in the offering.
    Update Status from Offering Dates
    For courses with instructor-led lessons that aren’t required learning, Workday automatically updates the
    Status
     field. Based on the start and end dates of the course offering, Workday moves the offering from
    Open
     to
    In Progress
    , to
    Closed
    . If you want to set the availability status manually, clear the check box.
    The status for closed course offerings that have passed their end date remains
    In Progress
     after you update grading and attendance if the instructor-led lessons are required learning.
    Status
    Indicates the availability status for the course offering:
    • Open:
       Open for enrollment.
    • In Progress:
       Course offering not available for enrollment.
    • Closed:
       No longer available for enrollment. Learners who have enrolled in, started, or completed the course can continue to access it from the
      Progress
       menu on the Learning dashboard.
    Language
    If the course is available in multiple languages, select 1 or more languages to enable learners to filter their search by a specific language when they browse the learning catalog.
    Instructor Led Details
    If the course offering contains instructor-led or training activity lessons, you can set:
    • Primary Instructors:
       Can enter grading and attendance results for the overall course and for all lessons in the course. Primary instructors can also override results that instructors enter for individual instructor-led training lessons. Required for in person classroom and virtual classroom lessons.
    • Primary Assessors:
       Can enter assessment results for training activity lessons. Primary assessors can also override results that assessors enter for individual training activity lessons. Required for training activity lessons.
    • Primary Location:
      The primary business site for the offering. You can schedule multiple lessons in different locations. Required for classroom lessons.
  6. Add or edit lesson details that apply to the course offering. As you complete the details for instructor-led lessons, consider:
    Option Description
    Location
    For classroom training, you must either:
    • Select an existing location.
    • Configure ad hoc location details.
    Time Zone
    For classroom training, if you configure an ad hoc location, you must specify the time zone that corresponds to the location where the instructor will deliver the lesson.
    For virtual classroom training, you must specify the time zone that corresponds to the location where the instructor will host the virtual classroom lesson. When displaying virtual classroom start and end dates and times, Workday automatically localizes these details, based on your preferred time zone. Course offering start and end dates and times also reflect localized virtual classroom times. Classroom training lessons display in the time zone of the location on the lesson.
    Organizer
    Workday displays this field in the lesson level, only when you select
    Integration System
     for the
    Virtual Classroom Setup
     field and then select a Zoom integration for the
    Integration System
     field.
    If you select an instructor on a lesson for a zoom integration, the
    Organizer
     field becomes mandatory. Workday populates the
    Organizer
     field with the list of instructors selected in the
    Instructors
     field.
    Instructors and organizers must have a valid work email address associated with a Zoom account which is used to generate the Zoom meeting link.
Learners can find courses and enroll in course offerings on the Learning dashboard.  When they select the
Select Offering
 task, the offerings table displays:
  • A
    Save
     filter filter which learners can use to search and save results under a personalized name for future use. Example: Paris Location
  • Course offerings by their start date.
  • Cost and Version details only if you add values to them.
  • Offerings that have capacity at the top of the list. It displays full offerings with waitlists at the bottom of the list.
  • The lesson location on the primary table:
    • If no lesson location is configured, we display the primary location by default.
    • This can display multiple locations if lessons exist in multiple locations within a course.
Workday checks for an exact match between the learner location and the course location, and displays them first on the list but we don't apply a proximity check.
Instructors can view start and end dates and times for the offering lessons that they deliver on the
Instructor Schedule Calendar
.
  • If you edit the time or date for a course offering that has a virtual classroom lesson, an update sends to all registered attendees with the new time or date for the Google or Microsoft Outlook calendar event that was created for the lesson.
    When you update a scheduled offering with Microsoft Teams virtual classroom lessons to a new version, review the offering in
    Edit Course Offering
     afterward to confirm that the integration system is still set to Microsoft Teams and that the meeting link is valid.
  • If the
    Track Attendance
     and
    Track Grades
     check boxes are selected on an offering, you can access the
    Manage Grading and Attendance
     task to record details for learners who are enrolled in the offering.
  • Use the
    Translate Business Object
     report to translate field values on the
    Course
     business object in the
    Learning: Learning – Course Management
     category to support global learning.
  • Use the
    Cancel Course Offering
     business process to cancel a course offering and notify the enrolled learners and their managers. Workday hides canceled course offerings from the
    Browse Learning Content
     report so that learners can no longer view them.