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Administrator Guide
Last Updated: 2025-10-31
Set Up Transfer Grade Mapping Policies

Set Up Transfer Grade Mapping Policies

You can:
  • Set up policies to define how grade points from external transcripts and education test results map to internal grade equivalents at your institution.
  • Configure these policies to apply to academic units and levels or individual programs of study.
Workday uses transfer grade mapping policies in transfer credit evaluations.
  1. Access the
    Maintain Transfer Grade Mapping Policy
     task.
  2. In the
    Choose What to Configure
     section, select the highest level of the academic structure at which you want to configure the policy.
    When you configure a policy for a program of study or subordinate academic unit, you override the policy inherited from the superior academic unit and level, if applicable.
    You can:
    • Create a new policy or reinherit the policy of the superior academic unit and level, as of the effective date you specify in the
      Choose a Definition
       section.
    • Edit an existing policy, defined by the policy effective date.
  3. Click
    OK
    .
  4. Complete the task:
    Option Description
    Universal Grade Weight Value
    Map transfer grades on the:
    • Workday-Delivered
       grid for Workday-delivered grade point values.
    • Custom
       grid for custom external transfer grade point values.
    Transfer Grade
    For each
    Universal Grade Weight Value
     and
    Education Test
    , select the internal grade equivalent from a student grading scheme at your institution.
    Override Grade
    (Optional) Specify configurations to assign a different
    Transfer Grade
     for external grades that have the same grade point value.
    The
    Grade Options
     correspond to the configuration of the external grade on the educational institution grading scheme.
    Education Test
    Specify the
    Transfer Grade
     to grant for education test results that receive transfer credit.
    You can:
    • Click
      Include All
       to grant the same transfer grade for results of all education tests.
    • Add rows in the grid and click
      Include
       to grant a different transfer grade for selected education tests. You can select from education tests that have transfer credit rules. See Create Education Test Transfer Credit Rules.
  5. Click
    OK
     and
    Done
    .
For transfer credit evaluations, Workday uses transfer grade mapping policies to assign the corresponding transfer grade for transfer credit. Workday uses the policy that’s configured for the program of study or inherited from the superior academic unit and level.
You can view transfer grade mapping policies on the
Academic Unit Policy Viewer
 report.