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Administrator Guide
Last Updated: 2025-09-19
Create On-Demand Additional Payments

Create On-Demand Additional Payments

  • Review setup considerations for on-demand payments.
  • In the
    Edit Run Category
     task,
    General
     tab, define which workers to process for on-demand additional payments. Also define which pay components to calculate for on-demand additional payments on the
    Off Cycle (On Demand Additional, Manual)
     tab.
  • Security:
    Process: Off Cycle (On Demand)
     domain in the Core Payroll functional area.
You can issue 1 or multiple on-demand payments in addition to a worker's regular on-cycle earnings for the period. Examples:
  • A worker doesn't receive pay for 8 additional hours.
  • A worker doesn't receive pay for 8 additional hours in a prior period.
  • For Payroll for Canada, Ireland, the UK, and the U.S., a worker who has transferred internationally is eligible for a bonus from their previous position.
For Payroll for Australia, Canada, Ireland, the UK, and the U.S., Workday doesn't recover outstanding arrears balances for on-demand additional payments.
You can gross up an on-demand payment for a worker.
You can use these web services to load payroll input for off-cycle payments:
  • Import Payroll Off-Cycle Payment
  • Put Payroll Off-Cycle Payment
Some off-cycle payment tasks use machine learning prompt recommendations to help you complete the tasks more easily. See Concept: Intelligent Prompt Recommendations for Payroll.
  1. Access the
    Run On Demand Payment for Worker
     task.
  2. Select
    Create Additional Payment
    .
  3. (Optional) As you complete the task, consider:
    Option Description
    Prior Period
    Process a payment for a prior completed period.
    Next Period
    Process a payment for the next period, while the current period is still in progress. First complete current and prior results for the worker.
    Trailing Payments
    For Payroll for Australia, Canada, Ireland, the UK, and the U.S. only. Trailing payments don't apply to Payroll for France.
    Process a payment for a previous job in another country, after a worker transfers to a new country. The payment can be for the current or next period. You can only run trailing payments for a worker:
    • With a single job.
    • Whose results from the previous position are all complete.
    Make sure that you enter the previous company as an override worktag.
    Period
    When you select
    Prior Period
    , select any completed period in the 6 calendar years preceding the current year. Workday determines the current year for the
    In Progress
     results or the next period to be calculated.
    Worker
    You can't use the
    Run On Demand Payment for Worker
     task to add a payment for yourself.
  4. As you complete the
    Payment Information
     section, consider:
    Option Description
    Batch ID
    Displays when you import payment information using the Enterprise Interface Builder (EIB).
    You can only link a new on-demand payment to a previously imported batch ID.
    Reason
    For on-demand additional payments, Workday automatically calculates pay components that are associated with the off-cycle reason. You can associate an off-cycle reason with a pay component on the
    Off Cycle (On Demand Additional, Manual)
     tab of the run category.
    Sub-Period Target Date
    Determines the default worktags for the payment.
    When a worker has a midperiod change that causes gross-to-net proration, select a date in the subperiod that the payment applies to.
    Example for Payroll for the U.S.: On January 21, Laura changes job locations. Their work state changes from New York to New Jersey, creating 2 subperiods:
    • January 15 - January 20.
    • January 21 - January 30.
    To enter an additional payment that applies to work performed in New York, enter January 20th.
    For Payroll for Canada, to enter amounts targeting different portions of a pay period that doesn't have gross-to-net proration, add multiple rows in the
    Input
     grid. Example: Split payments after a change in a province of employment.
    Payment Date
    Determines which tax tables apply.
    Workday updates pay accumulation and pay balance results in the period that includes the payment date.
    Priority
    Determines the processing order when you enter multiple on-demand payments for the same worker, period, and pay group. Enter
    1
     when the worker has 1 on-demand payment.
    To adjust the priority of multiple on-demand payments for a worker, access the
    Maintain Off-cycle Payment Priority
     task.
    Supplemental Taxation
    For Payroll for the U.S. only.
    Automatically populates when you configure the run category for nonregular taxation.
    To ignore the run category tax setting and apply a supplemental tax rate to the additional payment, select the check box. When you select the checkbox, Workday will use the separate check method defined in Edit Company Federal US Tax Reporting. For more details, see: Set Up Company federal Taxes (USA).
    Regardless of whether an aggregate method applies, the payment might be subject to a state flat tax rate when:
    • You configure the run category to
      Use Supplemental State Flat Tax Rate
      .
    • The worker's preceding regular payment has no regular wages, or no preceding regular payment exists.
    Take Additional Tax Withholding Amounts
    Applies to Payroll for Canada and the U.S. only.
    For Payroll for the U.S., for these states, Workday calculates additional local withholding on regular on-cycle payments unless it’s supplemental pay only:
    • Indiana, for Work or Residence county.
    • Michigan, for Work or Residence city.
    • New York, for Work or Residence city.
    For nonregular run categories, Workday doesn't deduct additional amounts. However, you can include the
    Additional Amount
     pay component related calculation (PCRC) in your deduction. Example: A worker has a bonus paid in an on-cycle, nonregular run category, and you want to withhold an additional amount. Add the
    Additional Amount
     PCRC to the
    Federal Withholding [USA]
     deduction.
    Due to net pay validation, the
    Additional Amount
     elected on the payroll administrator view of pay results might not reflect the total amount withheld.
    For on-demand additional payments paid in regular run categories, Workday deducts when you:
    • Select
      Take Additional Tax Withholding Amounts
      .
    • Enter input for the
      Additional Amount
       PCRC.
    For Payroll for Canada, Workday deducts additional amounts for federal or provincial tax withholding according to worker TD1 elections when you select
    Take Additional Tax Withholding Amounts
    .
  5. (Optional for Payroll for the U.S.) Override the frequency to use to calculate tax and withholding orders when a worker has substantially more or less pay than typically received in a pay period.
    Example: When a worker in a weekly pay group receives an on-demand payment that includes 2 weeks of unused vacation.
    Option Description
    Number
    Enter the number of pay periods over which to spread the payment when determining taxes for the payment.
    You can't define tax frequency overrides for payments that use a nonregular run category, or U.S. supplemental taxation.
    Pay Periods
    Example: When you enter
    Number
    :
    4
    , and
    Pay Periods
    :
    Weekly
    , Workday taxes the payment based on 4 weekly periods.
    Any tax frequency overrides apply to the entire on-demand payment, even when the payment includes multiple pay components. When no tax frequency override is available, Workday uses the frequency from the pay group.
    Workday displays the
    Tax Frequency Override
     in the
    Payment Details
     section of the
    View Payroll Results
     report.
  6. (Optional) Select a
    Payment Type
     that's different from the worker's typical payment elections.
    You can use payment types that you:
    • Define for the run category of the pay group.
    • Configure as transaction overrides on the
      Maintain Payment Election Rules
       task. Note that these are not specific to your defined pay groups.
  7. Override Worktags for On-Demand Payments (AUS, CAN, IRL, UK, USA).
    Use override worktags to manage payments in specific scenarios such as for payments from another company.
  8. (Optional) To include available retroactive payments for a worker, expand the
    Retro Results
     section and select
    Include Retro Differences in Payment
    . This field displays only when there are retro differences available to include.
  9. (Optional) Select
    Load or Refresh Input
     to replace current payment values in the
    Input
     section. Enter the values for the period using the
    Add Payroll Input by Worker
     task. You can then modify the input, delete it, or add to it.
    When you process payroll input on a result and run pay calculations or retro pay calculations, Workday doesn't process it again for the same period. The exception is that Workday doesn't support workers with a midperiod pay group change. Workday might continue to pay out one-time inputs multiple times for a worker who has a midperiod pay group change.
    Load or Refresh Input
     replaces current input details. To append current input details with calculation values, use the
    Put Payroll Off-Cycle Payment
     web service.
  10. In the
    Input
     section, consider:
    Option Description
    End Date
    Automatically set to the
    Sub-Period Target Date
    . Determines which values to use when calculating the pay component.
    To prorate a pay component, change the
    End Date
     to target the input to the appropriate subperiod. Enter a date between the period begin date and the
    Sub-Period Target Date
    .
    Example: To prorate an earning because of a midperiod compensation change, add a row of input for each subperiod and enter an
    End Date
     for each row.
    For Payroll for the U.S., to make an additional payment for a biweekly FLSA work period, add a separate row of input for each week. On each row, enter the
    End Date
     that corresponds to the FLSA week.
    To prorate the employee's gross-to-net pay instead of a pay component, create a separate additional payment for each subperiod.
    Pay Component
    Select pay components to calculate, in addition to the ones Workday calculates automatically.
    For additional payments, Workday automatically calculates the pay components configured on the
    Off Cycle (On Demand Additional, Manual)
     of your run category.
    Workday also automatically calculates statutory taxes (employer and employee) and:
    • Superannuation for Payroll for Australia.
    • Withholding order fees for on-demand payments for Payroll for Canada and the U.S.
    • Court order fees for on-demand payments for Payroll for the UK.
    When you enter a tax amount, Workday overrides and replaces the calculated amount.
    Position
    Applies when you configure your Workday tenant for multiple jobs.
    Required for position-based pay components. Select from positions that are active on the subperiod target date.
    Workday includes the position worktag in journal entry lines.
    For Payroll for the U.S., to adjust position-based wages and taxes, such as OASDI, after an employee changes their position, be sure to select the correct position.
    Costing Company
    Use to charge this payroll item to a company other than the worker's default company. This column is available when you enable intercompany accounting in your tenant.
    Currency
    Applies if the currency differs from the pay group currency.
    Input Details - Type
    The type of value, such as
    Amount
     or a related calculation. For earnings with related calculations, this field displays all of them, regardless of whether you select the
    Input Allowed
     in the
    Related Calculations
     grid.
    For statutory taxes, enter only amounts, including subject wages and taxable wages. When adjusting a tax amount, Workday recommends that you always enter a value (even zero):
    • For the subject wages and taxable wages-related calculations for Payroll for Canada, the UK, and the U.S.
    • For the gross wages and taxable wages-related calculations for Payroll for Australia.
    For earnings and voluntary deductions for Payroll for Australia, Canada, Ireland, the UK, and the U.S., select
    Amount
     or any pay component-related calculation configured to enable input. Example: When a pay component is defined as
    Amount = Rate x Hours
    , you can select
    Rate
    ,
    Hours
    , and
    Amount
    .
    Example for Payroll for France: For a pay component defined as
    Amount = Rate x Hours
    , you can select
    Rate
    ,
    Hours
    , and
    Amount
    .
    To modify statutory contributions for Payroll for France, Workday recommends that you create the payment for Memo deductions for statutory contributions instead of for the contribution deduction. When you adjust the amount of pay component-related calculations for a memo deduction, the ceilings and gross wages are consistent across the related contribution calculations.
    To modify PRSI statutory contributions for Payroll for Ireland, select
    Amount
     and
    IRL Insurable Weeks
    .
    For a gross-up earning for Payroll for Canada, France, Ireland, the UK, and the U.S., select
    Net Amount (for Gross-Up)
     for input.
    To avoid unexpected results for tax reporting in Payroll for the U.S., don't enter a value for
    Gross Wages
     when the payment date is before 2013/01/01.
    Input Details - Value
    The pay component amount and, if applicable, the values of the related calculations that make up the amount.
Workday calculates an additional payment for the worker. When pay input is added to an on-demand additional payment, Workday considers it to be an override entry and ignores worker eligibility on the pay component.
Complete any on-demand additional payroll before completing the on-cycle payroll for the same period.