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Administrator Guide
Last Updated: 2025-09-19
Override Worktags for On-Demand Payments

Override Worktags for On-Demand Payments

Create an on-demand payment for a worker.
Security:
Process: Off Cycle (On Demand)
 domain in the Core Payroll functional area.
By default, Workday applies worktags based on the:
  • Subperiod target date for additional payments.
  • Period or subperiod end date for replacement payments (AUS, CAN, FRA, UK, USA).
  • Worker's primary position.
For on-demand payments, Workday automatically uses the worktags from the company of the worker's primary position.
You can override the default worktag values for either:
  • The entire on-demand payment.
  • A pay component within the on-demand payment.
Payroll for France doesn't support override worktags for on-demand payments.
  1. Access the
    Run On Demand Payment for Worker
     task.
  2. In the
    Reference Worktags
     section, review the default worktags.
  3. In the
    Override Worktags
     section, select overrides for reference worktags for calculations, reporting, or journal entry costing.
    Select a
    Company
     when paying:
    • Retro differences from companies other that the worker's current primary job company, for additional payments only (CAN, USA).
    • A position in a different pay group from the primary position (CAN, UK, USA).
    • Trailing payments. The company of the worker's previous job determines the residence and work override worktags (AUS, CAN, IRL, UK, USA).
    For Payroll for the U.S., Workday calculates the worker's taxes based on the override worktags on the pay result:
    • When you override the work or resident state of the worker.
    • When you override the city, county, or school district tax authorities.
    • When you override the optional other tax authorities.
    Workday automatically resolves mandatory other taxes based on the overridden work or resident state.
    When the worker does have a tax election for that tax authority, Workday uses the tax election in the resolution of the tax.
    Exceptions for overriding local taxes include:
    • Pennsylvania cities.
    • Indiana counties.
    Workday automatically populates the
    State Unemployment Insurance Authority
     prompt to match the
    State Authority (Work)
     prompt. You can override the default value for workers with jobs in different states.
    For Payroll for the U.S., Workday disconnects the work state from a terminated worker. To resolve severance pay after termination, select the work state for SUI from the
    State Authority (Work)
     prompt.
    For
    Province Authority (Work)
     for Payroll for Canada, you can override the reference worktag of the same name with another province. If the worker works outside of Canada, you can select
    United States
     or
    Other
    .
  4. In the
    Input
     section, enter worktag values for the pay component, if different from the values in the
    Override Worktags
     or
    Reference Worktags
     section.
    Option Description
    Worktags
    If the pay component has 1 or more calculation worktag types defined, select a value for each of the worktag types.
    To override ongoing multiple work jurisdiction allocations for Payroll for the U.S., enter a tax authority worktag.
    If you set up related worktags, Workday adds the worktag you select and its related worktags. You can remove any you don't want.
    Example for Payroll for the U.S.: If the pay component is
    State Withholding (Resident) [USA]
    , select a
    Payroll State
     in the
    Worktags
     field.
    Example for Payroll for Canada: For the
    Province Income Tax (PIT) [CAN]
     pay component, select a
    Payroll Province
     in the
    Worktags
     field.
    Company
    Applies to worker-based pay components processed as part of a replacement payment.
    When you load payroll input by selecting the
    Load or Refresh Input
     check box, Workday doesn't modify the
    Company
     specified on the input. However, Workday doesn't process any payroll input when the
    Company
     is different from the one specified in the
    Override Worktags
     section.