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Administrator Guide
Last Updated: 2025-12-12
Process Retro Differences in On-Demand Payments

Process Retro Differences in On-Demand Payments

  • Define which pay components to calculate for on-demand payments.
  • Run retro pay calculations and review the results.
  • Security:
    Process: Off Cycle (On Demand)
     domain in the Core Payroll functional area.
When you run retro and have retro differences, you can pay them using on-demand payments for the current pay period and regular run categories.
When you override a payment date and retro replaces an on-demand replacement result, the payment date of the zero result will be the period default payment date. In addition, the retro calculation for the period will use the period payment date instead of the original on-demand replacement payment date.
Payroll for Ireland doesn't support on-demand replacement payments.
  1. Access the
    Run On Demand Payment for Worker
     task or click
    Actions
    Payroll
    Run On Demand Payment
     from a worker's profile.
  2. Select
    Create Additional Payment
     or
    Create Replacement Payment
    .
    Leave the
    Prior Period
     check box clear.
    You can't include retro differences in prior period payments.
  3. In the
    Payment Date
     field, select a date on or after the period start date.
  4. In the
    Reference Worktags
     section, review the worktags you've currently set up for the earnings and deductions.
    The
    Other Authority
     worktag displays the current voluntary and mandatory tax authorities of a worker as of the subperiod end date.
  5. In the
    Override Worktags
     section, enter overrides for existing worktags.
    You can override a worker's:
    • Company other than the current primary job company (AUS, CAN, IRL, UK, USA).
    • Resident and work tax authority at the state, county, and local level (FRA, USA) and the province, county, and local level (CAN).
    • Other authorities to include changes to any voluntary tax authority options. Workday automatically resolves the mandatory tax authorities based on your current work or resident state (AUS, CAN, IRL, UK, USA).
  6. In the
    Retro Results
     section, select
    Include Retro Differences in Payment
    .
  7. To pay retro differences only, delete the empty row in the
    Input
     grid.
Workday processes the retro differences in the on-demand payment rather than in worker's next regular on-cycle payroll.
For Payroll for the UK, when you run pay complete for an on-demand additional payment with a position-based pay component for a worker, make a retro company change within that on-demand period, then run retro, retro creates a negative earnings difference in the amount of the on-demand payment. In other words, the on-demand additional payment is not applied. This is because the company for the on-demand payment does not match the current company. If you want to apply an on-demand additional payment with a retro company change, we recommend that you manually create a pay input for the worker.
For Payroll for Canada and the U.S., when a worker has retro differences from companies other than their current primary job company, access the related actions menu of the payroll retro worker result to view the:
  • Source company that the retro difference is from.
  • Target payroll result that Workday processes the difference in.
Recalculate any
In Progress
 on-cycle payments.