Reference: Edit Tenant Setup - System

System Title

Sets the name that displays on Workday-generated emails. Workday also includes this title in the delivered text at the bottom of the Workday sign-in page.

Signon Formal Note

Sets any Workday terms and conditions specific to your company that display in the Notice to Users. Example: A required notice from a government agency or a notice about protecting intellectual property. You can select your own colors, fonts, and emphasis.

Reference: Set Up Help for Self-Service Users

Signon Custom Message

Sets any additional information to display on the sign-in page. You can select your own colors, fonts, and emphasis.

Error Message for Browser

Sets the custom message that displays to users who aren't using a Workday-supported browser. If you don't configure this message, Workday displays a default message that it doesn't support the browser.

Media Marking Text

Sets the custom text that displays on printable pages such as report pages. Use the custom text to remind workers that content might include:

Sensitive information.
Intellectual property.
Personal data.
Items that are for business or official use only.

Workday restricts

Media Marking Text

to 1 line. If the text exceeds 50% of the page width, Workday automatically truncates the text to fit on the page.

Signon Tenant Logo

Sets the logo to display on the sign-in page. You can select an existing logo or upload your own. The graphics file should be no larger than 250 x 95 pixels. Workday doesn't support the CMYK color space.

Print Tenant Logo

Sets the logo to display on printed pages of documents.

Signon Tenant Image

Sets the image that displays across the entire Workday sign-in page.

Quick Tips 'Learn More' Link

(Optional) Sets the Quicklink to use for the

Learn More

button that displays with landing page tips when your users sign in for the first time. Workday recommends that you create a Quicklink to your help or training documentation and select it from the prompt. If you don't select a Quicklink, the

Learn More

button doesn't display.

Always Show Guided Tours

Enables you to display all guided tours that you configure on tasks in your tenant automatically.

Set Up Guided Tours

Disable Blue Primary Buttons

Changes blue buttons in Workday to orange. Sign out and sign in for the change to take effect.

Opt-out of Right Aligned Buttons

If selected, Workday aligns the default button and toolbar on the left for languages that read left to right.

'Help' Link

(Optional) Enables the

Help

option on the main menu with a link to the URL for your end-user documentation.

Reference: Set Up Help for Self-Service Users

Downtime Service URL

Default Currency

Sets the default for all currency-related values in Workday.

Steps: Set Up Currencies

Default Currency Rate Type

Sets the rate type for the

Default Currency

for the tenant. To set a default currency rate type for a company, use the

Currency Rate Type Override

on the

Edit Company Accounting Details

task.

Concept: Rates, Rate Types, and Conversion

Preferred Currency Rate Type

Sets the currency rate type for the worker-selected

Preferred Currency

.

Default Country for Name and Address

Sets the default country to use for a worker whose business site location is undefined.

Country Phone Code

Adds the selected country calling code when entering a new phone number.

Phone Number View Format

Sets the phone number display format in Workday for all phone numbers that you can view:

E164:
+19256578675
International:
(default) +1 925-657-8675
National:
(925) 657-8675
Workday Traditional Phone Format:
+1 (925) 6578675

Default Locale

Sets the default locale for each new user and determines which country-specific data a user sees. Workday uses this setting to format items such as currency, date, and time. Workday displays some system-generated text, such as day and month names, in the language associated with the locale.

Concept: Country-Specific Information, Locales, and Languages

Default Display Language

Identifies the display language associated with the

Default Locale

. Specify a

Preferred Display Language

to override this setting for the tenant.

Preferred Display Language

Sets the preferred display language for users that inherit their locale from the

Default Locale

for the tenant. Overrides the

Default Display Language

.

Include National Prefix

Includes the National Prefix when you save a new phone number. This setting affects:

How Workday displays new phone numbers that use the Workday Traditional Phone Format.
Web service fields that use an Area Code.

This setting doesn't affect phone numbers that use E164, International, or National formats.

Default Timezone

Sets the default time zone for this tenant. If you don't select a time zone, Workday uses Pacific Time.

Role Assignment Time Zone Option

Sets the time zone to use for role assignments:

Tenant Default
: Workday uses the time zone in the
Default Timezone
prompt to determine when role assignments take effect.
Assignee Location
: Workday uses the time zone of the role holder's position.

Concept: Role Assignments and the Snapshot Date Model

Business Process Date Calculation Time Zone

Workday uses the selected time zone for calculating the date of a business process step delay and custom notification delay. Available options are:

Workday Default Time Zone Settings (PST)
: Workday automatically selects this option, which defaults to Pacific Standard Time (PST). When you select this option, Workday resumes all delayed steps and notifications in PST.
Tenant Default Time Zone Settings
: Workday uses the value from the
Default Timezone
prompt to calculate step delay and notification delay. Workday resumes all delayed steps and notification delays based on the selected time zone. When you don’t select a value in the
Default Timezone
field, we use:
PST to calculate the step delay.
The time zone of the person receiving the custom notification to calculate the notification delay. But if the person receiving the notification doesn't have a time zone, we use PST to calculate the notification delay.
Event Related Time Zone
: Workday resumes delayed steps and notifications based on the time zone in the following order. When the:
Event is about a worker, we use the time zone of that worker.
Event isn't about a worker (such as a supplier invoice) but a worker initiates the event, we use the initiator's time zone to calculate when the delay trigger begins. When the initiating action is delegated, we use the time zone of the delegator and not the delegate's time zone.
Notification is sent to a person, we use the time zone of that person.
This only applies to notification delays and not step delays.
Person receiving the notification doesn’t have a time zone, we use the
Default Timezone
field configuration. But if the
Default Timezone
field doesn’t have a value, we use PST to resume notification delays.
This only applies to notification delays and not step delays.
Event isn't about a worker and wasn't initiated by a worker, we use PST to resume step delays.

Maintain Step Delay

Business Process Configuration Time Zone

Enables you to override the default time zone on business process configuration tasks. Example: adding steps, creating condition rules, or creating notifications.

General Name Display Type

Sets the name display type for all tasks and global search results in Workday:

Legal
displays the legal name of the worker and candidate (if applicable).
Preferred
displays the colloquial name of the worker and candidate (if applicable).
Legal and Preferred
displays both the legal and colloquial names of the worker and candidate (if applicable).

General Name Display Format

Sets the name display format for all tasks in Workday:

Long
: Full name format (David Alan Smith).
Reporting
: Last-name-first format (Smith, David Alan).
Short
(Recommended): Short name format (David Smith).

Steps: Set Up Worker Names

Reporting Name Display Type

Sets the name display type for all reports in Workday, either

Legal

or

Preferred

.

Reporting Name Display Format

Sets the name display format for all reports in Workday, either

Long

,

Reporting

, or

Short

.

Default Sequence Generator Notification Group

Sets the security groups to which Workday sends notifications when a sequence generator approaches an overflow condition. An overflow condition occurs when the sequence number generated by a sequence generator reaches the limit imposed by its

Padding

value.

Create ID Definitions and Sequence Generators

ID Definition for Universal Id

Sets the ID definition to use for identifying a person with a unique number. Universal IDs remain consistent for a person across these person types:

Contingent Workers
Employees
Pre-hires
Prospects
Students

Enable Postal Code Validation

Validates postal codes for US and Canadian addresses that you enter after enabling this option.

Allow Attachments within Emails

Enables attachments in notification emails. You can select from a list of predetermined fields defined for the business process definition. This option displays only if the

Allow Attachments within Emails

option is selected in the business process security policy. If you enable attachments, a list of predefined attachments displays as report fields. You can't select a file from your computer. Workday doesn't scan attachments for viruses.

Allotted Insight Foundation Storage (TB)

Indicates the amount of storage allotted for Workday Insight Foundation data. You can't change this setting.

Maximum Attachment Size (KB)

Specifies the maximum file size for attachments, such as resumes or backup for invoices. You can't change this setting.

Reference: Document, File Size, and Printing Limits

Maximum Image Size (KB)

Specifies the maximum file size for images. You can't change this setting.

Reference: Document, File Size, and Printing Limits

File to be Deleted After (Days)

Specifies the number of days that Workday retains generated documents or reports that don't have a specified retention period.

Force printed PDFs to download

Disables a default data security feature that opens printed PDF files of all business form layouts directly in the web browser. Enable only if you want to force all these PDFs to download.

File Type Setup Instructions

Sets the file types that users can upload into Workday:

Allow All File Types
accepts any file type supported by Workday.
Allow ONLY Specific File Types
restricts the list of supported file types. The list of file type restrictions doesn't apply to Workday Media Cloud. Refer to the Supported Video File Types section on our Streaming Video Community page for more details.

Enable Content Delivery Network

Enables the Content Delivery Network (CDN) to cache Workday data locally on servers nearer to your users. The CDN can improve web performance for offices located in low-bandwidth areas or far from Workday data centers.

Concept: Content Delivery Network (CDN)

Disable Content Delivery Network for Customer Data with China Domains

Disables media and packaged content from caching on China domains. When you select both

Enable Content Delivery Network

and

Disable Content Delivery Network for Customer Data with China Domains

, you enable local caching in all regions except China.

Disable My Shortcuts In Quick Access

Disables shortcuts on the

Quick Access

menu and prevents users from viewing Workday-delivered tasks they don't need access to.

Restrict Org Hierarchical Prompt Based on Visibility

Restricts the

Active Organizations by Hierarchy

option on Organizations prompts to display only hierarchies that the user can see based on visibility settings on the organization.

Disable Clicking on Phone Numbers

Disables hyperlinks that enable users to call telephone numbers on Workday for Android, iPad, and iPhone. This feature is available for mobile devices only and isn't supported on desktop.

Purging Warning Message

Sets a custom message that Workday displays when you confirm a purge of person privacy data. Workday displays the custom message above and in addition to the standard disclaimer.

Steps: Purge Person Privacy Data

Enable Workday for Outlook

Enables Workday for Outlook® in your tenant.

Default Hide Sidebar

Selected Objects for Activity Stream

Enables activity streams for the selected objects.

Steps: Enable Activity Stream

Environment(s)

Enables activity streams for the selected environments.

Steps: Enable Activity Stream

Enable Attachments to be Imported From or Shared With External Sources

Ensures that users have access to Workday documents and attachments on their mobile devices using third-party mobile apps. By default, this check box is unchecked, which means:

Workday on iPad and iPhone users can preview most Workday documents and attachments. The mobile devices need a third-party application to open XLS and XLSX files.
Workday on Android users can preview most Workday documents and attachments. The mobile devices need a third-party application to open.doc, .docx, XLS, and XLSX files.

Concept: Mobile Devices and Features

Disable Check In/Out on Mobile

Disables mobile check-in and check-out on Workday for:

Android
iOS

Disable Org Chart on Mobile

Disables display of organization charts on Workday for:

Android
iOS

Disable My Reports On Mobile

Disables access to

My Reports

on Workday for:

Android
iOS

Disable Add To Contact

Disables the

Add To Contact

command from the

Action

menu on worker profiles on mobile devices.

Disable Mail To

Prevents native mail apps from opening on a mobile device when users click a mail link within Workday mobile apps on:

Android
iOS

Deter Screenshots

Restricts users from taking screenshots when they sign in to the Workday mobile app on:

Android
iOS

Disable Mobile App Store Links

Disables the links that direct users to either Google Play or the App Store to download Workday on Android, iPad, and iPhone. You can access these links from the pop-up that displays:

On the Home page, when you sign in to Workday on a desktop web browser.
On the web banner, when you sign in to Workday on a mobile device web browser.

Only users with access to mobile security domains can see the pop-up.

Concept: Best Practices for Mobile Adoption

Enable Voice in Assistant on Mobile

Enables users to use voice interactions to communicate with Workday Assistant on mobile applications.

Steps: Set Up Workday Assistant

Disable Automatic Tenant Configuration Links

Enables users to scan a QR code using any QR code scanner on their mobile device to connect to your tenant automatically. To use this feature, clear the Disable Mobile App Store Links check box.

Concept: Best Practices for Mobile Adoption

Hide Links to Workday on Web

Hides buttons that direct users to Workday on the mobile browser instead of Workday on Android, iPad, and iPhone.

Disable Location Service

Select to turn off Google or Apple location services for Workday mobile features that use them:

On a worker profile,
Location
uses Google or Apple Maps to display work location.
When a user checks in or checks out, Workday uses Google or Apple Maps to display the work locations for your company centered on the user. This functionality is disabled if you use Standard Mobile Check-In.
If you configured geofences for mobile, Workday uses native mobile location services to disable check-ins and check-outs for users outside configured geofences.

Reference: Edit Tenant Setup - HCM

Enable Customer Central Access

Enables Customer Central to access the tenant. Customer Central is a separate Workday tenant designed to simplify and centralize the deployment process.

Workday Community: Customer Central

Enable User Activity Logging

Enables Workday to log user activity events within the tenant. You can clear the check box to stop logging user activity events. When you disable user activity logging, Workday doesn't display user activity events in the

View User Activity

report.

Concept: User Activity Logging

Opt-out of Intercept Survey

Enables you to opt-out of displaying the User Feedback Survey pop-up for all the users in your tenant.

Workday Community: User Experience Survey for Workday

Default Media Acceptable Use Policy Text

Enables you to change the text for the Acceptable Use Policy (AUP), which users need to read before uploading video content on the:

Create Lesson
task.
Create Media Import Job
report.

Steps: Manage Learning Content

Default Media Acceptable Use Policy URL

Enables you to change the default URL for the AUP.

Workday Community: Workday Acceptable Use Policy

Person Type

Enables the selected person type to have a specified:

Media Acceptable Use Policy Text
.
Media Acceptable Use Policy URL
.

Default Video Playback Quality

Automatically plays desktop and Android application Workday videos, except for videos in packaged content, in a specified quality to reduce the chance of buffering. Viewers can manually change the quality during playback.

FAQ: Uploading and Viewing Videos

Video Captioning

Dutch (Netherlands)
English (Canada)
English (United Kingdom)
English (United States)
French (Canada)
French (France)
German (Germany)
German (Switzerland)
Italian (Italy)
Japanese (Japan)
Korean (Korea)
Polish (Poland)
Portuguese (Brazil)
Portuguese (Portugal)
Simplified Chinese
Spanish (Latin America)
Spanish (Neutral)
Swedish (Sweden)
Thai (Thailand)
Traditional Chinese
Traditional Chinese (Hong Kong)

Are only available for videos shorter than 4 hours.
Vary in quality, depending on the clarity of speech in a video.

Increase Maximum Upload Size

Enables you to increase the maximum media upload size from 2GB to:

4GB for SCORM files.
20GB for video files.

Workday Media scans files for viruses only if the file size is 2GB or smaller.

Enable Machine Translations for Notification Designer

Enables you to automatically translate notification template content to multiple languages using generative AI.

Concept: Notification Designer

Enable Machine Translations for Message Builder

Enables you to automatically translate Message Builder template body content and email subject fields to multiple languages using generative AI.

Concept: Message Builder