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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Workday IDs

Steps: Set Up Workday IDs

You can configure different types of Workday IDs based on a sequence generator for pre-hires, employees, contingent workers, dependents, beneficiaries, and academic persons. You can also define a universal ID so you can consistently track a person as they transition through these person types with a single ID:
  • Contingent Workers
  • Employees
  • Pre-hires
  • Prospects
  • Students
  1. Configure how Workday automatically generates Workday IDs such as employee IDs, contingent worker IDs, and universal IDs.
  2. Access the
    Edit Tenant Setup - HCM
     task.
    Select the ID definition for the Workday ID from the applicable prompt in the
    ID Sequence Generators
     section.
    Security:
    Set Up: Tenant Setup - HCM
     domain in the System functional area.
  3. (Optional) Access the
    Edit Tenant Setup - System
     task.
    Select the ID definition from the
    ID Definition for Universal Id
     prompt.
    Security:
    Set Up: Tenant Setup - System
     domain in the System functional area.
  4. (Optional) Manually create a universal ID.
    Select
    Integration IDs
    >
    Create Universal Id
     from a worker's related actions menu.
    Security:
    Person Data: Universal ID
     in the Personal Data functional area.
  5. (Optional) Access the
    Maintain Custom Labels
     task.
    Create a different name for universal ids.
    Security:
    Custom Label Management
     domain in System functional area.