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Administrator Guide
Last Updated: 2026-06-26
Steps: Manage Sana Content in Workday

Steps: Manage Sana Content in Workday

You might need to take additional steps to enable this feature based on your organization's subscription service agreement. Your organization is either on the Main Service Agreement (MSA) or the Universal Main Service Agreement (UMSA). To determine your organization's subscription service agreement:
  1. Select your profile avatar on
    Workday Community
    .
  2. Select
    Profile
    .
  3. On your profile page, select your organization's name, which is beneath your name and next to your job title.
  4. View your
    Subscription Service Agreement
     value.
If the value is:
Note: UMSA customers don't have Innovation Services tasks and reports in their tenants as these are for MSA customers only. UMSA customers can ignore all information regarding Innovation Services.
With Workday Learning, powered by Sana, workers with content creator access author self-paced content in
Sana Create
. Workers with Learning admin access manage how submitted content is used in your Workday Learning catalog. Workday Learning remains your system of record for assignments, enrollments, learning records, and reporting.
Adding submitted content to a course requires workers with Learning admin access and catalog domains.
  1. Access the
    Learning Admin Hub
    .
  2. Select
    Content Management
    Create and Publish
    .
    Security:
    Manage: Learning Native Content
     domain.
  3. Click
    Create Content
    .
    In
    Sana Create
    , you can build self-paced Sana content. Eligible users can collaborate in real time, start from templates, use AI-assisted authoring, and create content from existing files such as PDFs, SCORM packages, and images. For details about authoring in Sana Create, see Workday Learning Powered by Sana Help Center.
  4. When the content is ready in
    Sana Create
    , click
    Submit
    .
  5. Enter the title, image, and content description, then continue through the submit flow in
    Sana Create
    .
  6. Click
    Submit to Admin Hub
    .
    Submitted content appears in the
    Learning Admin Hub
     for you to add it to Workday Learning courses.
  7. On the
    Learning Admin Hub
    , locate the
    Sana content ready to add to a Workday course
     table.
  8. For the content you want to add to a learning course, click
    Add To
    .
    You can add an instance of Sana content to only one Workday Learning course.
  9. Make the course available to learners using your standard learning administration processes.
    1. For blended courses that include Sana content, schedule a course offering and enroll learners. See Create Learning Course Offerings.
    2. For digital courses that include Sana content, use your usual methods to open the course for enrollment and assign or enroll learners. See Setup Considerations: Learning Enrollments.
  10. (Optional) Assign the course to learners through learning assignments, campaigns, or mass enrollment, as you do for other learning content.
  11. (Optional) To edit Sana content that is already added to a course, access
    Sana Create
     from the
    Learning Admin Hub
    . See How editing a course affects learners.
    Workday Learning:
    • Doesn't allow you to edit Sana content on Workday Learning course tasks.
    • Updates the Sana Content lesson in the associated course to reflect the latest version. Workday doesn't create a duplicate course
Sana content you add to a course uses the same assignment, enrollment, and reporting processes as your other Workday Learning content. Workday Learning records progress and completion from Sana in your existing learning records. After you make the course available, eligible learners open the
Sana Content
 lesson from the course in Workday Learning while Sana Learn provides the in-lesson experience.