Setup Considerations: Workday Learning Powered by Sana

What It Is

Workday Learning, powered by Sana is Workday's integrated learning offering that combines Workday Learning's system of record, Learning Management, and reporting with Sana's AI-native authoring and learner experience. The same integrated model applies whether you are adopting Workday Learning with Sana or adding this capability to an existing Workday Learning subscription.

Assignments, enrollments, and learning records stay in Workday Learning. Sana provides authoring in

Sana Create

and the in-lesson experience for

Sana Content

lessons. Access to

Sana Create

and

Sana Content

lessons is governed in Workday Learning through domain permissions on your security groups. Workers with content creator access open

Sana Create

from the

Learning Admin Hub

within Workday Learning.

You grant access in Workday through security groups and domain permissions, then provision workers for the integrated Sana Learn experience using

Manage User Provisioning for Workday Products

. You don't manually create user accounts in Sana Learn outside Workday.

In this model, workers with content creator access author in

Sana Create

and submit content to Workday Learning when they have View
and Modify
permissions on the Manage: Learning Native Content
domain. Workers with Learning admin access configure content availability, courses, offerings, assignments, and enrollments in Workday Learning. Learners discover and open courses in Workday Learning and complete Sana content in the integrated Sana learning experience.

Business Benefits

Increase content supply while preserving Workday administration and governance.

Unified record management: Assignment, enrollment, and completion data remain in the Workday Learning operating model as the system of record.

Operational clarity: You maintain catalog management and learning operations in Workday Learning while using Sana Learn for authoring and delivery of Sana content.

Timely status: Sana Learn sends tracking updates so learning completion stays aligned with Workday Learning administration.

Use Cases

Create and manage Sana content from Workday Learning entry points.

Add Sana content to Workday Learning courses.

Assign and enroll learners through Workday Learning workflows and monitor results in Workday reports.

Support mobile-aware learning where your tenant delivers it for Sana content.

Questions to Consider

Questions	Considerations
How do you want to enable this feature based on your organization's subscription service agreement?	You might need to take additional steps to enable this feature based on your organization's subscription service agreement. Your organization is either on the Main Service Agreement (MSA) or the Universal Main Service Agreement (UMSA). If the value is MSA , you must enable this feature through Innovation Services using Enable Innovation Services Feature and AI Data Contributions for MSA Customers. If the value is UMSA , you don't have Innovation Services tasks and reports in your tenants as these are for MSA customers only. You can ignore all information regarding Innovation Services.
How do you want your workers to author in Sana Learn versus manage courses and enrollments in Workday Learning?	Workers with content creator access, through a user-based security group with View and Modify on the Manage: Learning Native Content domain, work in Sana Create . Workers with Learning admin access manage catalog availability, courses, offerings, assignments, enrollments, and records in Workday Learning.
How do you want to assign the Manage: Learning Native Content domain: constrained versus unconstrained?	Unconstrained access suits workers who must see all native content in the hub. Constrained access limits visibility to owned or explicitly shared content.
How do you want to configure user provisioning for the integrated Sana Learn experience?	Map Learning Administrator, Learning Content Creator, and learner security groups on the Learning Access domain before you enable sync. You must complete user provisioning to access Sana Learn. See Steps: Set Up User Provisioning for Workday Learning Powered by Sana.
How do you want to govern AI-generated content and the in-content AI tutor?	Sana Learn supports AI-assisted authoring and an in-content AI tutor for learners. Workers with Learning admin access can enable tutor mode using Configure Sana Settings in Learning Admin Hub . Align enablement with your Responsible AI, legal, and data-handling standards.
How do you want to handle ongoing updates to Sana content after the first publish?	Assign who may change content in Sana Create and who completes related actions in Workday Learning. Communicate material changes to curriculum owners and, when needed, to assigned learners. Avoid parallel unpublished copies that could confuse assignments or history.
How do you want to align security with who creates Sana content, who publishes it, and who supports learners?	Map domains and security groups to those responsibilities. Use least-privilege access. Revisit group membership when people change jobs or when you onboard a new region.
How do you want your learners to know when Sana content is ready for consumption?	Submission from Sana Create to Workday Learning is separate from adding the content to a course and offering it. Confirm the course, offering, and assignment steps your organization uses before you announce availability.
How do you want your learners to search for Sana content?	Your learners discover Sana courses through your usual Workday Learning channels; assignments, browse, Course Overview. There is no separate Sana-only learner catalog.

Recommendations

Use least-privilege access and test with workers who represent each security group in your design.

Establish practices for reviewing, editing, and verifying AI-generated content before broad learner exposure.

Limitations

Editing Sana content in Workday: Sana content isn't editable in Workday course tasks. Edit it only in

Sana Create

, available from

Learning Admin Hub

.

One course per Sana content instance: You can add an instance of Sana content to only 1 Workday Learning course. Plan content reuse expectations with stakeholders.

Hub list scope: The

Learning Admin Hub

table for

Sana content ready to add to a Workday course

shows only unpublished content.

Tenant Setup

NA

Security

To view the different security domains for Learning, access the

Domain Security Policies for Functional Area

report and select a Learning functional area. See Setup Considerations: Learning and Reference: Security Domains for Learning.

Domains	Description
Manage: Learning Native Content	Required for Sana Create and Sana content capabilities. Assign constrained or unconstrained security groups. Use unconstrained groups when workers must see all native content; use constrained groups so workers see only content they own or that was explicitly shared with them.
Learning Access , Manage: Learning Content , Set Up: Learning Catalog , Manage: Learning Course Enrollments	Support Learning administration to create courses, add lessons, including the Sana Content lesson type, manage availability, and manage enrollments. Workers with Learning admin access need these domains to add submitted Sana content to courses and make it available to learners.
Manage: Sana Learn User Provisioning	Required to configure Sana Learn provisioning in User Provisioning Workspace .
Setup: Security Groups for User Provisioning	Required to access the Set Up Security Groups for User Provisioning task and register groups used in role mapping.

Business Processes

Sana content uses the existing Learning business processes.

Reporting

Use these Workday reports to validate rollout and operations:

Reports	Description
Learning Content by Rating	Identify how learning courses and stand-alone lessons are performing and which content performs best.
Learner Engagement	Evaluate learner engagement in terms of enrollments and completions. Displays data for the last complete month only.
Learning by Length of Service	Analyze learning engagement by worker length of service. Example: Identify whether there are sections of the worker population who aren't engaging with learning.
My Team's Learning	Display learning progress for direct reports and pre-hires, including attendance status, completion status, and enrolled content.
Sana Native Content in Workday	View Sana learning content, including title, preview URL, created date, created by, linked course, and course event. Access from Content Management Create and Publish in Learning Admin Hub .

Connections and Touchpoints

Workday Learning: Catalog, course and lesson model, including

Sana Content

lesson type, availability, assignments, enrollments, completions, and reporting.

Sana Create: Authoring, submitting to

Learning Admin Hub

; when you update content in

Sana Create

and submit back to Workday, Workday Learning updates the

Sana Content

lesson so learners continue in the same course structure without creating a duplicate course.

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.