Payroll

Administrator Guide

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Payroll

August 7, 2026

Pay Anomalies

Reference: Unsupported Pay Anomaly Results

Provides additional information about unsupported pay anomaly results.

Payroll for Australia

Preview STP Report (AUS)	How to use the Preview STP Report task.
Insufficient Funds for Superannuation Rule (AUS)	How to set up a rule for Insufficient Funds for Superannuation.

July 10, 2026

Payroll for France

Add Worker Tax Elections (FRA)

Added Mobility Payment Contribution information.

Payroll for the U.S.

Create Codes for Quarterly Tax Reporting (USA)	Added information about Treasury Tipped Occupation Codes.
Assign Codes for Quarterly Tax Reporting to Workers (USA)	Added information about Treasury Tipped Occupation Codes.

June 26, 2026

Payroll for Australia

Find Unmapped Pay Components (AUS)	How to find unmapped pay components.
Single Touch Payroll Reconciliation by Reporting Category (AUS)	How to use the AUS STP Reconciliation reports.
Single Touch Payroll Reconciliation by Worker (AUS)	How to use the AUS STP Reconciliation reports.
Single Touch Payroll Reconciliation by Worker and Pay Group (AUS)	How to use the AUS STP Reconciliation reports.

Payroll for Canada

Setup Considerations: Record of Employment (ROE) Reporting	Removed the retired Place Worker on Leave business process in the Business Processes section. Replaced the Change Organization Assignments business process with the Change Organization Assignments for Worker business process in the: Use Cases section. Business Processes section. Considerations column of the Staffing and Payroll Processing row, in the Connections and Touchpoints section.
Setup Considerations: Paid Sick Leave for British Columbia	Setup considerations for the new paid sick leave feature.
Steps: Configure Paid Sick Leave for British Columbia	Configuration steps for the new paid sick leave feature for British Columbia.

June 12, 2026

Earnings, Deductions, and Other Calculations

Example: Set Up Pay Component Proration for Leave of Absence	In Step 4, replaced the retired Place Worker on Leave task with the Manage Absence report, that’s part of the New Absence Calendar Experience.
Reference: Common Pay Component Groups	Added more Australia examples.

Payroll for Australia

Setup Considerations: Superannuation (AUS)	Updated MSCB to MCB, update OTE to QE. Updated questions to consider and limitations.
Steps: Configure Superannuation (AUS)	Updated MSCB to MCB, and OTE to QE. Added new options in the Context section.
Set Up Default Maximum Contribution Base (MCB) Rules (AUS)	Updates for PayDay super.
Assign Compensation Allowance Plans to Payroll Superannuation (AUS)	Updated MSCB to MCB and OTE to QE.
Adjust MCB Threshold Configuration (AUS)	Updated to MCB.
Set Up Superannuation Suspension based on Worker Age and Hours Worked (AUS)	Updated for PayDay Super.
Add Worker Superannuation Choice (AUS)	Added information for pre-employees.
Superannuation and Single Touch Payroll (AUS)	Updated pay components and STP reporting category codes.
Set Up Worker Taxes (AUS)	Added note about pre-employees.

Payroll for the UK

Initiate Statutory Leave Payments (UK)

As part of the New Absence Calendar Experience, replaced the retired Place Worker on Leave task with the Manage Absence report in Step 1, and added a new Step 2.

Retroactive Payroll

Steps: Process Retro Payroll	In the Steps section, added information about the Run Retro Pay Calculation Preprocessor task.
Concept: Retro Pay Calculation Preprocessor	Describes the concept of Retro Pay Calculation Preprocessor in Workday.

Set Up Payroll Processing

Example: Set Up Pay Run Category for Active and Terminated Workers (AUS)	Updates for PayDay Super.
Example: Set Up Pay Run Category for Workers on Leave (AUS)	Updated the name of AUS Qualifying Earnings (QE) (Effective 1 July 2026) [AUS] pay component.

May 29, 2026

Compliance

Reference: Payroll Compliance Updates Dashboard

Added Australia to the list of countries.

May 15, 2026

Earnings, Deductions, and Other Calculations

Concept: Pay Component Eligibility	Conceptual information to consider for determining pay component eligibility.
Concept: Pay Component Related Calculations	Conceptual information about related calculations for pay components.
Concept: Earning and Deduction Limits	Conceptual information for defining earning and deduction limits.
Concept: Mapping Earnings	Conceptual information about mapping earnings to other components.
Concept: Costing Allocations	Conceptual information about allocating costs to earnings and deductions.
Reference: Common Pay Component Groups	Reference information about commonly-used pay component groups by Payroll country.

May 1, 2026

Payroll for the U.S.

Record a State Tax Levy Withholding Order (USA)

Added information on the form and revision number for Michigan state tax levies.

April 17, 2026

Earnings, Deductions, and Other Calculations

Steps: Create Earnings	Updated the Next Steps and Related Information sections.
Steps: Create Deductions	Updated the Next Steps and Related Information sections.

Net Pay Validation and Arrears

Steps: Configure Shared Recoup Arrears Limit to Include On-Demand Additional Wages

Updated to clean up tables and ensure that versioning aligns for the latest documentation updates.

Payroll Processing

Reverse a Completed Payroll Calculation	Added next steps for completed payroll reversal calculations.
Set Up Global Payroll Processing Checklists	Adjusted steps 1 and 2, updated step 4 table, improved topic with editorial and added step 9. Removed step 10.

Payroll for the U.S.

Example: Create a Health Savings Account Total Pay Accumulation (USA)	Updated step 3 to indicate the correct deduction to select, and added the Next Steps section.
Maintain Tax Treaty Information for a Worker (USA)	In Step 2, expanded the table to provide more information about fields on the Maintain Worker Tax Treaties task.

Set Up Payroll Processing

Set Up Pay Modeling	Added information about the differences for the Model Pay for Worker task on desktop and mobile.
Concept: Pay Modeling	Added limitations regarding mobile access.

April 3, 2026

Earnings, Deductions, and Other Calculations

Set Up Gross-Up Earnings

Updated to include that you must select 1 country for a gross-up earning.

Payroll for the UK

Set Up Time Offs for Statutory Sick Pay (UK)

Added the ability to opt in to calculating SSP in hours to step 2.

March 13, 2026

Compliance

Concept: Statutory Compliance (UK)

In the Statutory Payments section, added support for Statutory Parental Bereavement Pay for Northern Ireland (SPBPNIRE).

Earnings, Deductions, and Other Calculations

Setup Considerations: Earnings and Deductions	In the Recommendation section, clarified information on configuring country-specific earnings.
Steps: Create Earnings	In step 3, added a note on configuring country-specific earnings.

Labor Costing

Concept: Costing Allocation Sources for Journal Lines

Details the functionality of the Costing source report field and column.

Payroll Input

Steps: Set Up Request Payroll Inputs Business Process

Added details to the Results section regarding reviewers' new authority to edit or reject payroll input requests.

Payroll Processing

Process Payroll Notifications (IRL)	In the Prerequisites section, removed the sentence advising against adding approval steps.
Process HMRC Notifications (UK)	Updated the Context section to include the use of the sequence number on the notifications file to identify the most recent updates.
Set Up Global Payroll Processing Checklists	Had removed step 2 due to directive but returned it: (Optional) For third-party pay groups only, select the Used in Payroll Interface check box.
Set Up Global Payroll Processing Checklists	Updated to step 2 and 3 and moved topic to the Workday Payroll book.

Payroll and Accounting Results

Example: YTD Pay Balances for Custom Reporting

Updated the prerequisites section to clarify the pay accumulation.

Payroll for Australia

Steps: Set Up Single Touch Payroll (AUS)	Added information about the Final Event Indicator option.
Approve an STP Pay Event (AUS)	Added step to select a declaration type.
Superannuation Member Number Validation (AUS)	How to set up alternative superannuation member number format validation.
Concept: Record Fringe Benefits Tax (AUS)	Added information about fringe benefit exemptions.

Payroll for the U.S.

Concept: FLSA and FSB Insights (USA)

Describes the concept of FLSA and FSB Insights in Workday.

Payroll for the UK

Configure Postal Address Header Sheet (UK)	Added the Address Usage row to step 2.
FAQ: Payroll and RTI for Deceased Workers (UK)	Updated the first question to add that you should use NI category X.
Setup Considerations: Real Time Information (UK)	Added the new EPS business process to the Business Processes section.
Steps: Process Real Time Information Full Payment Submissions (UK)	Updated step 8 to include the setting of the Test in Live check box in all non-production environments.
Steps: Process Real Time Information Employer Payment Summary (UK)	Updated step 4 to include the new Run task.
Create an SSP Work Schedule Calendar (UK)	Updated step 2 to reflect the removal of waiting days due to the Employment Rights Bill.
Enter SSP History (UK)	Updated number of waiting days to reflect changes from the Employment Rights Bill.
Steps: Process SSP1 Form Information (UK)	Added example of when details can show under the incorrect alert type on the View UK SSP1 Alert report.
Steps: Set Up Statutory Leave Payments (UK)	Added Statutory Parental Bereavement Pay for Northern Ireland.
Create Statutory Leave Types for UK Payroll (UK)	Added Statutory Parental Bereavement Pay for Northern Ireland.
Initiate Statutory Leave Payments (UK)	Added Statutory Parental Bereavement Pay for Northern Ireland.
Concept: Statutory Parental Bereavement Pay for Northern Ireland	New topic to record Statutory Parental Bereavement Pay for Northern Ireland information.

Set Up Payroll Processing

Setup Considerations: Payroll Run Categories

Updated the Pay Run Categories section to note that you can set up payroll run categories for Payroll for Ireland.

Year-End Tax Reporting

FAQ: Year-End Tax Reporting (CAN)	In question 6, clarified Workday's functionality for missing and invalid SIN.
Reference: Year-End Data Requirements (CAN)	Added the special characters exceptions.