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Administrator Guide
Last Updated: 2025-09-19
Steps: Set Up Custom Report Designer Payslips

Steps: Set Up Custom Report Designer Payslips

  • Configure payslips.
  • On the
    Edit Tenant Setup - System
    , enable
    .rptdesign
     files for uploading,
    .properties
     files to translate static text in your Report Designer layouts, and print payslips using Report Designer layout.
  • Download and install Workday Studio, including Report Designer.
  • Familiarize yourself with the Workday Studio documentation and tutorials for Report Designer.
You can use Report Designer in Workday Studio to configure the business form layouts that you use to generate printable payslips. You can:
  • Change the font, content, and other display options.
  • Configure multiple logos.
  • Specify an order for pay components, such as placing zero amounts at the bottom of the list.
  • List earnings by position with separate hours, rate, and amount (AUS, CAN, UK, and USA).
  • List retro differences as a net amount (CAN, UK, and USA).
  • List information about collective agreements (AUS).
  • List taxable wages for all taxes, such as federal, OASDI, Medicare, state, local, or SDIT (USA).
  1. To create a custom report and configure the data elements, copy the relevant
    Payslip to Print
     standard report for your country:
    • Payslip to Print - AUS
    • Payslip to Print - FRA
    • Payslip to Print - GBR
    • Payslip to Print - Report Design
       (CAN and USA)
    Share your custom report with anyone authorized to access the report data source.
    If you use the
    Earnings
     or
    Deductions
     custom fields in the
    Payslips to Print
     report, Workday doesn't support using the custom fields in other reports (custom or Workday-delivered), even if you copy the
    Payslips to Print
     report to create them.
  3. Modify the payslip layout in Workday Studio.
  4. Upload your custom Report Designer payslip layout and attach it to the custom report. You can upload images on each token. In the
    Token Name
     field:
    For Payroll for Australia, Canada, the UK, and the U.S., enter
    company_logo
     or signature.
    For Payroll for France, enter
    LogoImg_[Company Name]
     or signature name.
  5. (Optional) Access the
    Configure Business Form Layout
     task.
    When you configure the layout delivered in Community, you can add a different logo for each company. You can upload an image for each token.
    Security:
    Custom Report Administration
     domain in the System functional area.
  6. Enable Report Designer layouts and select your custom payslip layout.
  7. (Optional) Access the
    Maintain Payroll Payslip Configuration
     task.
    When generating payslips for countries that require different layouts, select the country-specific layout from the
    Report Designer Layout for Payslips in Self-Service
     prompt on the
    Printing
     tab to override the tenant default.
    When workers in Canada, the UK, and the U.S. print payslips from self-service, Workday uses the layout configured for the country of their pay group.
    Security:
    Set Up: Payroll (Reporting)
     domain in the Core Payroll functional area.
  8. (Optional) For Payroll for France, Define Bank Accounts.
    For hard copy payslips, assign your layout to the company bank accounts that you use to process payroll payments.
For Payroll for Australia, Canada, the UK, and the U.S., you generate payslips with Report Designer layouts using the:
  • Print
     button on the worker profile.
  • Schedule BIRT Payslip Pre-Print
     task.
For Payroll for France, you can generate payslips with Report Designer payslips using the
Schedule BIRT Payslip Pre-Print
 task.
For Payroll for Australia, Canada, the UK, and the U.S., to view your custom payslip for a worker, access a worker profile with a completed pay result. Select
Pay
Payslips
 and click
Print
. The worker's address doesn’t display on the printable payslip until the pay result is complete.