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Administrator Guide
Last Updated: 2026-05-15
Steps: Apply and Hire Contractors to Jobs

Steps: Apply and Hire Contractors to Jobs

Set Up Job Application Settings. Configure the fields to display on the Onboarding section of a job application.
The job workflow in Workday VNDLY includes:
  • Applying candidates to jobs.
  • Scheduling interviews with those candidates.
  • Sending an offer to the candidate.
  • Onboarding them.
You can also pre-configure an approval workflow by selecting
More
 >
Company Settings
 >
Organization
 >
Workflow Approvals
. This enables stakeholders to approve specific work order criteria changes. When configured, VNDLY initiates the approval workflow automatically at the workflow stage based on your settings. For more information, see Reference: Workflow Approval Criteria.
These instructions include steps for different roles, such as client users and vendors. Based on your role, some steps may not apply to you.
  1. When vendors apply candidates to jobs, VNDLY creates a work order with contract and payment details for the candidates.
  2. (Optional) Apply pre-identified candidates.
    Client users can apply pre-identified candidates for the job.
  3. Client users can schedule interview slots for applicants. Vendors must send confirmation when the applicant is available for an interview.
  4. Once client users select a candidate, they can release an offer to that candidate's vendor.
    Vendors can:
    • Accept or decline the offer.
    • Suggest a new candidate.
    When the candidate’s vendor accepts the offer, VNDLY updates the candidate’s job application page status to either:
    • Verification in Progress
      , if there are pending checklist items.
    • Ready to Onboard
      , if all checklist items are complete.
  5. Onboard the candidate.
    Client users can onboard candidates on the
    Jobs
     page.
    1. Navigate to the
      Jobs
       page.
      Depending on your permissions, you can access this page directly from the VNDLY header or in the
      Jobs
       >
      Jobs
      drop-down menu.
    2. Click the job to view the details.
    3. On the
      Applicants
       tab, click
      Onboard
       next to the applicant’s name.
    4. Verify the job details and complete the contractor information.
    5. Click
      Onboard Candidate
VNDLY:
  • Updates the work order with information about the job and the contractor, such as their timekeeping settings.
  • Changes the work order status to
    Active
    .
  • Updates the job application status to
    Onboarded
    .
  • Sends a welcome email to the candidate.