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Administrator Guide
Last Updated: 2026-05-15
Create Programs of Study

Create Programs of Study

You can define the programs of study that a level of an academic unit can offer. Examples:
  • Accounting Major
  • Art Minor
  • Clinical Psychology Program
  1. Access the
    Create Program of Study
     task.
  2. Complete these prompts:
    Option Description
    Effective Date
    Select the date that you create the program of study in Workday or make changes to it. This date doesn't control when students can enroll in the program. Select a date that's on or before the
    First Entry Date
     for the program.
    Owning Academic Unit
    Select the academic unit that can own the program of study or have requirements that students in this program must meet. The prompt displays the academic units that have at least 1 academic level configured to offer programs of study.
    The academic level associated with the owning academic unit must match the calendar policy of this program of study.
    Owning Academic Level
    Select from the levels of the academic unit that can offer programs of study.
    Program of Study Type
    Select from the program of study types associated with the institution of the owning academic unit and level.
  3. Click
    OK
    .
  4. Complete the task:
    Option Description
    Program Name
    Enter a unique name that displays on transcripts.
    Include Type in Name
    Select to display the program of study type after the program name in tasks and reports. Example: English Major.
    Coordinating Academic Unit
    Select the academic unit that can assign requirements and assessments to your program of study.
    BP Routing
    Select an option to configure approval routing for these business processes (BPs).
    • Add Program of Study Event
    • Change Primary Program of Study Event
    • Change Program of Study Event
    • Remove Program of Study Event
    This configuration is useful when the owning and coordinating academic units are different for the program of study. You can route the business processes to the approver associated with the owning, coordinating, or both academic units of the target program of study.
    Example: The College of Business and Economics own Accounting and Economics. Subordinate academic units, such as the Accounting Department and Economics Department, coordinate the respective programs of study. When a student changes their program of study from Accounting to Economics, you can route the approval to the Economics Department.
    CIP Code
    Select the Classification of Instructional Program (CIP) code, a U.S. requirement.
    Workday uses this value for enrollment reporting to the National Student Clearinghouse (NSC). We recommend that you maintain programs of study with the latest CIP Code Edition, to reduce errors in the data you send to the NSC.
    Exclude Program of Study from National Student Clearinghouse Reporting
    Select to exclude this program of study from reports to the NSC.
    Exclude Students in Program of Study from National Student Clearinghouse Reporting
    Select to exclude students in this program of study from reports to the NSC.
    For students with multiple programs of study, Workday excludes students that have at least 1 program of study with this option selected.
    Educational Taxonomy Codes
    Select a classification code other than a CIP code, such as a state or local code, that you create with the
    Create Educational Taxonomy Scheme
     task.
    Institution Code
    Enter a unique alphanumeric code that can display in reports. You can enter any codes you use for your programs.
    Program Area
    To group this program with similar programs, select a program area that you created on the
    Maintain Program Areas
     task.
    Allowed Applicant Types
    To restrict the program offering to specific applicant types, select the applicant types that are eligible for the program. Restricting applicant types makes it easier for applicants to identify the programs of study that they're eligible for and reduces applications from ineligible applicants. To enable the program offering for any applicant type, leave the field empty.
    Program Focus Required
    Select to require students to select a program focus.
    Displays only if the program type is configured to have a program focus on the
    Maintain Program of Study Types
     task.
    Grant Single Credential
    Select to confer only a single credential when students complete the program of study requirements.
    When selected, you can configure a single default credential and multiple other available credentials.
    When multiple credentials are available for a program of study and you use the:
    • Manage Program Completion
       report to confer program completions, Workday confers only the default credential.
    • Complete Programs for Student
       task, you can select the credential to confer.
    This check box displays when the program of study type can grant credentials.
    Default Credentials
    Select the credentials to confer when students complete the program of study requirements.
    When you use:
    • The
      Manage Program Completion
       report to confer completions, Workday confers all default credentials.
    • The
      Complete Programs for Student
       task, the default credentials automatically populate on the task. You can then change the credentials to confer to the student.
    This prompt displays when the program of study type can grant credentials.
    You can configure whether programs of study can grant a single credential and also specify the default and additional credentials available to confer on students when they complete programs of study.
    Other Available Credentials
    Select credentials that are available to confer instead of or in addition to the default credentials when you use the
    Complete Programs for Student
     task. These credentials are not available when you use the
    Manage Program Completion
     report to confer completions.
    This prompt displays when the program of study type can grant credentials.
    Requires Declaration
    Select to require students to declare this program of study. The check box only displays for Formalized Joint Programs or Official Programs.
    You can optionally specify eligibility rules that students must meet to declare the program, on the
    Student Declaration Eligibility Rules
     prompt.
    Programs Available for Adding
    Displays when the
    Program Type
     belongs to any of these categories:
    • Formalized Joint Program
    • Non-Degree Program
    • Official Program
    Configure the programs that students can take with each other. Students must complete these addable programs along with their primary program of study, unless you also configure them as stackable.
    Students can complete stackable programs independently within the same academic record.
    First Entry Date
    Enter the earliest date students can matriculate into the program.
    Last Entry Date
    Enter the last date students can matriculate into the program if you’re discontinuing it. This date doesn’t affect students currently enrolled in the program.
    Admission Response Not Required
    When selected, Workday automatically progresses applicants to the Pre-Matriculant stage without an admission response and initiates the
    Student Application Pre-Matriculation Event
     business process.
    This option is enabled for Fast Path applications.
    Fast Path Enabled
    When selected, applications for this program of study are subject to an open access (Fast Path) admissions process that automatically admits applicants.
    Evaluate Academic Requirements Prior to Program Change
    Select to enable the program for student exploration.
    Advisors and students can explore potential scenarios to evaluate how a student's academic record or educational history can satisfy the academic requirements for a different program of study. See Evaluate Academic Requirements.
    Program Minimum Coursework
    Enter the minimum number of units or clock hours required in this program. Workday uses this value for these areas in financial aid:
    • Pell Grant calculations.
    • Satisfactory academic progress (SAP) evaluations.
    You can override the default value for a stand-alone program of study. Use the same unit type specified on the policy for
    Academic Year Minimum Coursework
    .
    Program Duration
    Enter the length of the program as a number of weeks, months, or years.
    When left blank, Workday adds 4 years to the start date.
    Workday uses this value to determine the
    Expected Completion
     date of the program of study. When you set the duration in years, Workday uses the:
    • End date for program duration.
    • Typical attendance pattern you configured on the calendar policy as of the start date of the program of study record.
    Workday derives the expected completion date based on the last academic period before the end date.
    Workday generates the academic periods in academic plans and financial aid attendance plans until this date on a student's primary program of study.
    If you want to associate the program with a federal student aid (FSA) policy that uses Pell Formula 4, the duration must be in weeks.
    Workday also uses this value for enrollment reporting to the NSC.
  5. Click
    Submit
    .
You can use the
Find Programs of Study
 report to access and view the program of study as of a specific date.
Prospective students can indicate interest in the program of study during the recruitment process. After the
First Entry Date
, the program is available for selection in the
Educational Interest
 prompt when adding recruitment information for a student prospect.
To edit a program of study, select
Program of Study
Edit
 from its related actions menu and enter the
Effective Date
 of the change. The changes apply to prospective students with the program of study on or after the new effective date.
You can change the owning academic unit or level on a stand-alone program of study. If changed, the program inherits the academic period date controls from the upper node that's effective as of the standard start date on the academic period. For academic periods that aren't standard, the program inherits date controls from the upper node that's effective as of the start date of the academic period.
If you're changing the program of study type or academic level, Workday recommends:
  • Entering a
    Last Entry Date
     for the existing program.
  • Creating a new one with a different name or code.
To assign roles on a program of study, enable roles for the Program of Study organization type on the
Maintain Assignable Roles
 task. See Set Up Assignable Roles.
To restrict the program offering to specific campuses, access the
Maintain Campus Assignment Policy
 task (secured to the
Set Up: Campus Assignment
 domain in the Student Records functional area) for the program of study to select allowed campus locations.