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Administrator Guide
Last Updated: 2023-06-23
Set Up Educational Credentials

Set Up Educational Credentials

Security:
Set Up: Academic Structure
 domain in the Academic Foundation functional area.
You can define the internal educational credentials you confer when students complete programs of study. You can use internal credentials on program of study definitions and student academic records.
You can only assign internal credentials to programs of study that are able to confer credentials. You can use the
View Program of Study Type Categories
 report to see which categories can confer credentials.
You can also define the external educational credentials that students applying to your institution have earned. You can use external credentials when processing student applications and external transcripts.
  1. Access the
    Maintain Educational Credentials
     task.
  2. (Optional) Select an
    Institution
    .
    Workday bypasses the
    Institution
     field if you're a single institution. You can only view and modify the educational credentials for the institutions to which you have access.
  3. As you complete the task, consider:
    Option Description
    Name
    The credential earned. Examples: B.S. or Span Health Care Cert.
    Educational credential names must be unique within each institution. If you have multiple institutions in your Workday tenant, you can maintain educational credentials by the same name for each institution.
    Description
    Titles used on transcripts can be general, such as Bachelor of Science, or include the discipline, such as Spanish for Health Care Certificate.
    Include Type in Description
    Select this check box to display the credential type after the credential name in tasks and reports. Example: Bachelor of Science Degree.
    Educational Credential Usage
    Specify when the credential is:
    • External
      : Credentials from external educational institutions.
    • Internal
      : Credentials that your institution confers.
    Usage Count
    Workday displays the number of instances associated with the credential, including:
    • Programs of study.
    • Student external transcripts.
    • Educational institution attendances.
    • Transcript eligibility rules.
Assign internal educational credentials to programs of study.