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Administrator Guide
Last Updated: 2026-07-10
Reference: Edit Tenant Setup - Recruiting

Reference: Edit Tenant Setup - Recruiting

Manage tenant-wide settings for Workday Recruiting.
Option
Description
More Information
Enable Recruiting Job Areas
Enables the person referring a candidate to select a job area, in addition to a job requisition. Job areas are the same as job families.
Hide Referral Ranking on My Referral Activity
Enables you to hide workers' referral ranking on the
My Referral Activity
 dashboard.
Enable Recruiting Referral Levels
Enables the person referring a prospect to select a referral relationship to indicate how they know the prospect.
Referral Ownership Level
Enables you to select whether a referring worker owns the:
  • Candidate referral.
  • Job application they referred the candidate to.
Referral Ownership Period (Months)
Sets a referral ownership period between 1 - 99 months.
This field only displays if you select one of these options on the
Referral Ownership Level
 setting:
  • Candidate Level
  • Job Application Level
Duplicate Referrals Policy
Prevents potential duplicate employee referrals.
If you select any of these options, Workday displays an
Enable Exact Match for Duplicate Referrals
 check box:
  • Prevent referral if candidate already applied for the job requisition
  • Prevent referral if there's a potential duplicate prospect for the same job requisition or area
  • Prevent referral if this person already exists for any job requisition or area
  • Prevent referral if the candidate has a duplicate referral with an active owner
Enable Exact Match for Duplicate Referrals
This check box restricts potential duplicate referrals to candidates whose first and last names are an exact match. In addition, at least one of these fields must be an exact match:
  • Email address.
  • Phone.
  • A social network username or URL.
Workday doesn't display this check box when you opt in to the Duplicate Management Framework, configure
Candidate Level
 referral ownership, and select a duplicate referrals policy. The Duplicate Management Framework identifies duplicates based on your configured referrals policy and match rules.
Duplicate Referrals Message
Enables you to enter a message that a worker making a referral sees when Workday detects a duplicate. The message displays based on the
Duplicate Referrals Policy
 selected.
Enable Automatic Candidate Merging
Automatically merges duplicate candidates when:
  • Candidates apply to a job posting on an external career site.
  • You use the
    Put Candidate
     web service to upload candidate information.
You must clear this check box in order to use the Duplicate Management Framework.
Recruiter Overload Count
Sets a limit for job requisition assignments for primary recruiters. Workday displays an alert on the
Manage Recruiter Workload
 report when a recruiter exceeds this limit.
Enable Interview Scheduling Calendar Integration
Enables you to integrate with 1 of these options when scheduling interviews:
  • Microsoft Outlook
    .
  • Google Calendar
    .
Location Types for Interview Scheduling
Enables you to select the organization-related location type for an interview when you don't integrate with 1 of these options:
  • Microsoft Outlook
    .
  • Google Calendar
    .
Web Conference Integration System
Enables you to select a Workday Studio integration to add web conference links to interview schedules.
Candidate Home Account Intro Message
This text displays on the Candidate Home account creation form. You can't report on this field in custom reports. Workday recommends that you place any legal text that you'll need to report on for auditing reasons in the Terms and Conditions field.
Require Candidate Home Account
Requires a candidate to create an account before they can submit a job application from an external career site. Otherwise, candidates have the option of creating one. If you select this check box, Workday populates these fields:
  • Account Creation Consent Message
  • Candidate Consent
Account Creation Consent Message
Workday enables this field if you select the
Require Candidate Home Account
 check box. If you enter text, Workday adds a check box for candidates to acknowledge that they agree to the terms and conditions.
Candidate Consent
Workday enables this field if you select the
Require Candidate Home Account
 check box. If you enter text in this field, Workday displays this message to candidates to acknowledge when they create an account.
Enable Candidate Verification Email
Requires that candidates who create an account verify their account through an email.
Candidate Social Sign-In Providers
Select the providers you want to enable candidates to sign into their external career site accounts. Selecting a provider activates the
Candidate Social Sign-In Consent Message
 field. Apple and Google are the active providers at this time.
Candidate Social Sign-In Consent Message
This rich text field appears when you select at least one provider from the
Candidate Social Sign-In Providers
field. Enter a message for external candidates using their social accounts to sign into the External Career site. Add helpful text and links to improve the account sign in experience for external candidates.
Candidates using the Apple
Hide My Email
 feature won't receive critical email communications. To receive updates, candidates must use an alternative provider or share their actual email address.
Enable Candidate School Look Up for External Career Sites
Enables external candidates completing job applications to search for and select schools that exist in your tenant. You can maintain your tenant's list of schools using the
Maintain Schools
 report. Workday recommends that you review your list of schools before you make it available to an external audience.
If you enable this feature, external candidates won't be able to add a school if it isn't in your tenant. You can create an option for candidates to select when their school isn't in your tenant but they still need to submit their education details. Workday recommends that you:
  • Use the
    Create School
     task to create a school with a name such as
    School Unavailable
    .
  • Include instructional text on the job application that mentions this option to candidates.
Hide End Date and Time Left to Apply on Job Postings
Enables you to opt out of showing Job Posting End Date and Time Left to Apply on Job Postings.
Enable Candidate Fields in Notifications
Enables Workday to create a notification system account for all candidates that enables them to view notifications properly with dynamic fields.
Reapply to Job Requisition
You can enable whether or not candidates can reapply from Candidate Home to an evergreen or job requisition.
Enable Alternate External Career Site URL
Enables you to add an additional external career site URL.
Days of Open Candidate Conversation After Move to Hire
Enables you to enter the duration to keep candidate conversations open after
Move to Hire
. If no duration is set, Workday closes candidate conversations at the end of the day in the Job Requisition’s time zone on
Move to Hire
 or after 180 days if there is no
Move to Hire
.
Days of Open Candidate Conversation After Disposition
Enables you to enter the duration to keep candidate conversations open after
Disposition
. If no duration is set, Workday closes candidate conversations at the end of the day in the Job Requisition’s time zone on
Disposition
 or after 180 days if there is no
Disposition
.
Copy Personal Information from Job Application on Initiate Hire
When you initiate the hire process, Workday automatically populates the worker profile with personal information from the candidate’s job application. This applies to:
  • Candidates with records previously merged with contingent or terminated worker records.
  • Internal candidates.
  • External candidates, if their job application contains personal information.
This is the personal information that Workday copies from the candidate job application:
  • Date and place of birth.
  • Disability information.
  • Ethnicity.
  • Gender identity and preferred pronoun.
  • Marital status and date.
  • Military service.
  • Nationality and citizenship.
  • Religion.
  • Sexual orientation.
  • Social benefits locality.
Copy Personal Information when Copying Job Applications
When copying the job application of a candidate to another job requisition, Workday also copies this personal information:
  • Date and place of birth.
  • Disability information.
  • Ethnicity, including whether they identify as Hispanic or Latino.
  • Military service and veteran status.
  • Nationality and citizenship.
  • Religion.
  • Sexual orientation and gender identity.
Collect Preferred Name
If you select this field, Workday enables you to collect both a preferred and a legal name for your candidates and prospects.
Collect Candidate Signal Data Level 1
If you select this check box, Workday enables you to collect technical identifiers from users as they complete the application process. These identifiers can be used to provide additional network information which may help security teams detect possible threats.
Workday only begins collecting signal data after you enable this setting. This data does not populate for job applications submitted before enablement.
Ensure that your privacy policy or terms and conditions cover the collection of these identifiers. Workday recommends that you consult with your legal team before enabling this feature. Unless your privacy policy covers other purposes, limit the use of this data to security and fraud prevention.
Disable Candidate Personal Information Editing on Candidate Home
If you select this check box, Workday prevents candidates from updating their information on Candidate Home. Workday also hides the
Personal Information
option under the
Settings
menu.
Privacy Policy Link URL
Enter a URL using 1 of these formats:
  • http://
  • https://
You can only configure 1
Privacy Policy Link URL
 for all external career sites.
Privacy Policy Link Text
Enter up to 100 characters.
You can translate
Privacy Policy Link Text
 using the
Translations
 business object.
Candidate Skills Match Location Exclusion
Select which business site locations you want to exclude from Candidate Skills Match.
Workday won't score candidate applications of job requisitions with a primary or additional location that you exclude.
Candidate Skills Match Location Hierarchy Exclusion
Select which location hierarchies to exclude from Candidate Skills Match.
Workday won't score candidate applications of job requisitions with a primary or additional location within an excluded location hierarchy.
Configure LinkedIn Integrations
You can enable Apply with LinkedIn and LinkedIn Recruiter System Connect.
Time to Fill
Defines the
Start
 and
End Time
 for
Average Time Calculation 1 - 4
 calculations.
Average Time Calculation 1
 used in the standard
Time to Fill
 report.
You can create a copy of the report and use the other
Average Time Calculations
in that version of the report.
Job Application Stage Order
Define the order that you want the recruiting stages to display in Workday.
Disposition Job Applications Before Purge
Select this check box to automatically close out any active job applications before purging candidates in order to prevent system errors.