Concept: Automatic Candidate Merging
When you enable automatic candidate merging on the
Edit Tenant Setup - Recruiting
task, Workday:
- Searches for duplicates for a candidate who applies to a job on an external career site.
- Automatically merges the candidate with any duplicates.
Workday checks for duplicates within these candidate populations:
- External candidates.
- Candidates created from theCreate Job Applicationrelated action off a prospect.
- Prospects and candidates created with thePut Candidateweb service.
Workday automatically merges 2 candidates when their
First Name
and Last Name
are exact matches and at least 1 of these fields is an exact match:
- Phone Number
- Email Address
- LinkedIn URL
- X User Name
- Facebook URL
- Google+ URL
Example: Recruiter A submits a candidate with all details, and later, Recruiter B submits the same candidate with the same details but omits their LinkedIn profile. Workday identifies the shared candidate information and consolidates the candidate profile as one.
Workday doesn't automatically merge 2 candidates if at least 1 of them has a registered Candidate Home account.
You can merge duplicate External Candidates or Pre-Hires, but not with Internal Candidates or Workers.