Concept: Time Calculation Tags

Time calculation tags identify time blocks so that you can:

Workers can see the time calculation tags associated with their calculated time through the time entry calendar.

When you create a time entry code, such as

Worked Time

, you assign it one or more time calculation tags, such as

Regular

. When an employee enters

Worked Time

, Workday assigns the

Regular

tag to the calculated time blocks. You can also assign calculation tags to time offs in Workday Absence Management so that Workday can tag time off for use in calculations. However, calculation tags only apply to time off while calculations are actually running. Workday doesn't store calculation tags on the time off once calculation processing is complete.

When defining time calculations, identify:

The number of tags you need depends on how you use them and the complexity of your time tracking policies. Consider how you identify time blocks for time calculations, payroll, totals, and time off accruals. What calculation tags do you want workers to see for calculated time blocks on the time entry calendar? How do calculation tags correspond to earnings?

Example: If workers are eligible for daily overtime and weekly overtime, do you want workers to see daily overtime differentiated from weekly overtime when viewing their calculated time? Are these hours paid with separate earnings? If the answer to either question is yes, create separate tags for daily overtime and weekly overtime.

Also consider whether you want to total calculated time blocks by category, such as productive time and unproductive time. In this case, you might create a calculation tag for each.

Work closely with your payroll administrator to determine which tags you need for payroll.

It's also a good idea to map out the sequence for executing time calculations when deciding how granular to make your tags. The sequence could affect the number of tags a time calculation has to add or remove from time blocks.

A basic set of time reporting tags might include:

You might need tags for other types of pay or other characteristics of time that affect how you track and pay it, such as:

Call Out
Company Meeting
Premium