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Administrator Guide
Last Updated: 2026-03-13
Create Job Profiles

Create Job Profiles

  • Set up basic staffing information and job qualifications.
    Example: Management levels, job categories, work shifts, pay rate types, certifications, competencies, education, and skills.
  • To generate job codes automatically, create an ID definition for job codes and select it in the
    Edit Tenant Setup - HCM
     task.
  • To configure a frequently used filter on the
    Restrict to Country
     prompt, select the relevant countries in the
    Frequently Used Values
     section of the
    Edit Tenant Setup - Global
     task.
  • To hide or require optional fields on the
    Create Job Profile
     and
    Edit Job Profile
     tasks, use the
    Manage Job Profile
     functional area on the
    Configure Optional Fields
     task.
  • Security:
    Set Up: Job
     domain in the Jobs & Positions functional area.
Define characteristics of jobs and positions.
By default, the
Create Job Profile
 task is an initiating action on the
Manage Job Profile
 business process. You can set up the business process to add additional steps to suit the needs of your organization.
You can load and retrieve current job profiles in bulk using these web services:
  • Submit Job Profile
  • Get Job Profile
When you run the Get Job Profile web service for a job profile that's effective in the future, it only retrieves the ID for the job profile.
  1. Access the
    Create Job Profile
     task.
  2. Enter an
    Effective Date
    .
  3. As you complete the task, consider:
    Option Description
    Job Profile Name
    If you leave the
    Job Title Default
     field blank, Workday uses this name as the business title in staffing events. You can override the business title when you staff the job or position.
    If you want to use the same name as existing job profile in the same
    Job Family
    , you must either:
    • Enter effective dates that don't overlap with the existing active job profile.
    • Inactivate the existing job profile.
    • Select a different
      Job Family
      .
    Job Code
    If you set up your tenant for automatic job codes, leave this field blank to have Workday generate the job code. If you enter your own job code, it overrides the generated job code.
    If you don't use automatic job codes, populate this field.
    Job Profile Summary
    Enter a description to help selecting an appropriate job profile for a position.
    The job profile summary automatically populates in the
    Create Position
     and
    Create Job Requisition
     tasks when you select this job profile.
    Job Title Default
    If staffing events hire, transfer, or promote employees into this job profile, the business title automatically populates from this value. You can override the title when you staff the job or position.
    Restrict to Country
    Select the countries where this job profile is valid, or leave this blank if the job profile is available for all countries. Workday doesn't display the job profile if none of these values on the event are in the restricted country configured on the job profile:
    • Proposed value in the
      Location
       field.
    • Primary Location
       on the proposed supervisory organization.
    Workday displays the job profile if any of those values are in the restricted country.
    Restrict to Organization
    Select the supervisory organizations or companies where this job profile is valid, or leave this blank if the job profile is available for all organizations.
    Users can only see supervisory organizations and companies that they have access to.
    If you restrict a job profile to a supervisory organization with subordinate organizations, the restriction is applied to all subordinate organizations as well.
    Workday doesn't display the job profile if none of these values on the event contain the restricted organization:
    • Proposed value in the
      Company
       or
      Supervisory Organization
       fields.
    • Default or allowed company on the proposed supervisory organization.
    Workday displays the job profile if any of those values are in the restricted organization.
    When the
    Company
     field is part of a
    Change Organization Assignment
     subprocess, Workday only evaluates the
    Proposed Company
     value once the subprocess step is initiated. Example: You initiate the
    Hire
     business process with the consolidated
    Change Organization Assignments
     business process on it. Workday evaluates your restriction on the
    Hire
     initiation page. Workday reevaluates your restriction when you get to the
    Change Organization Assignments
     step.
    Job Category
    The job category automatically populates in staffing tasks that hire, transfer, or promote employees into this job profile. During a staffing event, you can't override or modify job categories that automatically populate to a worker's job or position from a job profile. You can only apply 1 job category to a job profile.
    Company Insider Type
    The insider type automatically populates in staffing tasks that hire, transfer, or promote employees into this job profile. You can override the default insider type for a worker when you staff the job or position.
    Referral Payment Plan
    For Recruiting only. Associates a payment plan for successful referrals with the job profile.
    Workday automatically associates the selected referral payment plan with all job requisitions that use this job profile.
    Work Shift Required
    Specifies that the job profile is requiring a work shift for any worker hired, transferred, or promoted into a job or position based on this job profile.
    Public Job
    Enables employees to select this job profile as a job interest.
    Job Description
    The job description automatically populates in the
    Create Position
     and
    Create Job Requisition
     tasks when you select this job profile.
    If you have set up job description generation on job profiles, you can use the
    Generate with AI
     button. Workday creates the job descriptions using generative artificial intelligence. See
    Steps: Set Up Job Description Generation on Job Profiles
    .
    Additional Job Description
    For Recruiting only. The additional job description automatically populates in the
    Create Job Requisition
     and
    Create Evergreen Requisition
     tasks when you select this job profile.
    You can configure this field to display on your internal or external career site using job posting templates.
  4. In the
    Pay Rate Types
     section, associate the job profile with default pay rate types by country.
    This option enables you to create 1 global job profile that reflects local preferences and requirements for pay rate types. These values automatically populate into the
    Hire Employee
    ,
    Change Job
    , and other Staffing tasks. You can override the country-specific defaults by editing the job profile.
    When you staff a job or position based on this job profile, Workday determines the default pay rate type. The default pay rate type is based on the job and position primary business address and location in these tasks:
    • Create Position
    • Set Hiring Restrictions
  5. (Optional) Enter additional information about the job profile, such as
    Characteristics
    ,
    Compensation
    ,
    Unions
    ,
    Work-Study
     , and specific qualifications.
    As you complete the task, consider:
    Option Description
    Compensation Grade
    Select the standard compensation range for the job profile. Grades are guidelines used in determining compensation for a worker.
    Compensation Grade Profile
    Select the grade profile associated with the selected compensation grade. Grade profiles create more granular compensation ranges within the grade.
    Work-Study Award
    Allowed Student Award Sources
    Workday only displays these prompts when you have access to the
    Job Profile: Work-Study
     domain. See Steps: Set Up Work-Study.
If you set up the
Restrict to Country
 and
Restrict to Organization
 fields, the job profile will display on staffing transactions based on the criteria you set up.
  • You can translate the values for the Job Profile instance you created by accessing the
    Translate Tenant Instance
     task from the
    Translate
     related action. However, selecting the
    Hide Translations after Base Value Change
     check box won't hide the translation for tenanted translations. If you update the base value on the job profile, you must manually access the
    Translate Tenant Instance
     task and update or delete the
    Translated Value
    .
  • Create jobs or positions.
  • To view the job profile you created, access the
    Job Profile
     report:
    • Use the
      View As Of
       field to view a snapshot of a job profile as of a specific date. You can only select job profiles that are effective on the
      View As Of
       date.
    • To select content for the report, use the
      Configure Profile
       and
      Configure Profile Group
       tasks.
    • Use the
      Business Process History
       tab to view details for any job profiles that you create or edit using the
      Manage Job Profile
       business process.
  • To modify or inactivate a job profile, use the
    Edit Job Profile
     task.
    The
    Manage Job Profile
     business process and the
    Submit Job Profile
     web service use snapshots to capture the job profiles that are effective as of a particular date. When you edit job profiles in date order, each effective date is a snapshot view of the job profile. When you enter job profiles out-of-date order and back-date the
    Effective Date
     field, your change won't automatically update the job profile on all later-dated snapshots. Use the
    Edit Job Profile
    task to update job profiles on all later-dated snapshots. Example: You have an existing job profile named
    Manager A
    . You edit the job profile to rename it to
    Manager B
    , effective 2024-06-01. Later, you edit the job profile to rename it
    Manager C
    , effective 2024-03-01. You review the job profile on 2024-07-01. The job profile name is
    Manager B
    , because it's the most recently effective change. Note that all job profile fields are effective dated except
    Job Code
    .
  • To hide the job profile on the worker profile, use the
    Worker Profile - Job - Job Details
     functional area on the
    Configure Optional Fields
     task.
  • To review job profiles and pay amounts, view the
    Employee Compensation Ranges for Job Profiles
     report.
  • To identify and correct positions that don't meet the country restrictions for their job profile, view the
    Positions with Invalid Location for Job Profile
     report.
  • To audit updates to the job profile made:
    • Prior to 2024-03-09, Workday recommends that you create an audit history using the
      Create Audit Log
       task.
    • After 2024-03-09, Workday recommends that you create a custom report using the event-based current and proposed report fields on the Manage Job Profile Event business object.