Create Positions

Create supervisory organizations.

Set up basic staffing information.

Set up the job catalog.

Configure the Create Position
business process and security policy in the Staffing functional area.

If you use commitment accounting, include the Assign Pay Group for Position Restriction
and Request Default Compensation for Position Event
subprocesses.

You can hide or require optional fields.

If you want to track additional data on position restrictions, you can add custom fields.

For academic positions, enable educational institution features and tenure tracking in the

Edit Tenant Setup - HCM

task.

You can enable job overlap on the position restrictions in the

Edit Tenant Setup - HCM

task.

Before you can hire, transfer, promote, or demote workers into a supervisory organization, you must:

Open positions.

Apply hiring restrictions to job profiles.

Hiring restrictions control these factors and more:

The location of the positions.

Which of the positions you can fill.

Which workers can fill the positions.

Optionally, you can select the

Allow Override of Restrictions on Staffing Events

check box in the

Edit Tenant Setup - HCM

task. If you use job requisitions, this option enables you to override job profile restrictions specified on job requisitions.

Access the

Create Position

task.

Select the

Supervisory Organization

in which you're opening the position.

On the

Hiring Restrictions

tab, add the hiring restrictions that apply.

Option	Description
Availability Date	Enter the date when the position is available for staffing transactions. The target hire date on job requisitions can't be earlier than this date. Also, you can't change this date after you fill a position for the first time. The Availability Date , which is associated with the supervisory organization, also determines when the position displays in prompts. If you view the position before its availability date, the supervisory organization is blank.
Earliest Hire Date	Enter the earliest date that you can hire a worker into the position. This date can be later than the position Availability Date .
No Job Restrictions	Makes all job profiles in the job catalog available for staffing. Provides more flexibility than restricting hiring based on location, worker type, or time type.
Job Family	Makes all job profiles associated with these job families available for staffing.
Job Profile	Makes individual job profiles from one or more job families available for staffing.
Job Description Summary	Automatically populates from the first Job Profile that you select, but you can override it. If you select a job family with multiple job profiles, the job description summary won't automatically populate.
Job Description	Enables you to use rich text formatting when creating job descriptions.
Location	Limits hiring to the listed locations. If you don't select a location, all location partners can hire workers into the position.
Time Type	Limits hiring to the listed time types.
Worker Type	Limits hiring to the listed worker type.
Worker Sub-Type	Limits hiring to the specific type within the worker type.
Critical Job	Automatically populates from the Job Profile , but you can override it.
Difficulty to Fill	Automatically populates from the Job Profile , but you can override it.
Available for Overlap	Enables you to backfill a position that already has a worker with an unknown vacating date.

(Optional) Enter full-time equivalent information for the position on the

Hiring Restrictions

tab.

These fields display when you opt in to the

Enable FTE for Position Restrictions

check box on the

Edit Tenant Setup – HCM

task.

Option	Description
Scheduled Weekly Hours Default Weekly Hours	Automatically populates based off of the location and time type that you select. For both fields, when you select multiple or no locations, and select any time type, Workday uses a default value of zero. When a position restriction has a corresponding job requisition, the position restriction now uses the default and scheduled weekly hours on the requisition: The Default Weekly Hours field is based on the primary location that you select on the job requisition. Workday inherits the Scheduled Weekly Hours field from the Scheduled Weekly Hours field on the job requisition. For Scheduled Weekly Hours , Workday uses the time profile of the location you select to determine the default value for weekly hours. When you select a single location with the: No or Full Time time types, Workday uses the value in the Default Weekly Hours field. If the value is too large, you can manually update the value to be less than 168 hours. Part Time time type, Workday uses a value of zero.
FTE	This value is calculated by dividing the Scheduled Weekly Hours by the Default Weekly Hours , and displays as a percentage.

Option

Description

Scheduled Weekly Hours

Default Weekly Hours

Automatically populates based off of the location and time type that you select.

For both fields, when you select multiple or no locations, and select any time type, Workday uses a default value of zero.

When a position restriction has a corresponding job requisition, the position restriction now uses the default and scheduled weekly hours on the requisition:

The

Default Weekly Hours

field is based on the primary location that you select on the job requisition.

Workday inherits the

Scheduled Weekly Hours

field from the

Scheduled Weekly Hours

field on the job requisition.

For

Scheduled Weekly Hours

, Workday uses the time profile of the location you select to determine the default value for weekly hours. When you select a single location with the:

No or Full Time
time types, Workday uses the value in the

Default Weekly Hours

field. If the value is too large, you can manually update the value to be less than 168 hours.

Part Time
time type, Workday uses a value of zero.

FTE

This value is calculated by dividing the

Scheduled Weekly Hours

by the

Default Weekly Hours

, and displays as a percentage.

Complete the

Qualifications