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Administrator Guide
Last Updated: 2024-10-04
Refresh Financial Aid Data

Refresh Financial Aid Data

  • Set up federal student aid (FSA) program policies for programs of study.
  • Configure the academic calendar for your institution.
  • Configure the
    ISIR Action Items Event
     business process and security policy in the Financial Aid functional area.
  • Security:
    • Set Up: Financial Aid
       domain in the Financial Aid functional area.
    • Manage: ISIR Action Item Evaluation
       domain in the Financial Aid functional area.
    • Manage: Financial Aid
       domain in the Financial Aid functional area.
    • Manage: Student Financials
       domain in the Student Financials functional area.
When you make changes to these areas, we recommend that you refresh your configurations to ensure that Workday uses the most up-to-date information to process financial aid:
  • Academic period dates.
  • FSA program policies.
  • Holiday calendars.
  • ISIR Action Item Event
     business process.
Also, when you change the academic structure by adding an academic unit, we recommend that you refresh your configurations.
  1. Access the
    Refresh Financial Aid Based on Configuration Changes
     task.
  2. As you complete the task, consider:
    Option Description
    Refresh ISIR Action Items
    Select this option after you make updates to one or both of the
    ISIR Action Items Event
     and
    Federal Verification Event
     business process definitions. Workday reassesses all active Institutional Student Information Records (ISIRs) for the selected award year and federal school code and evaluates them for ISIR action items.
    Select the
    Exclude Completed Events
     check box to prevent completed Federal Verification and ISIR Action Items Events from being rerun through those business processes. Example: If you select the check box and a student has a Successfully Completed status on either or both of the
    Federal Verification Event
     or the
    ISIR Action Items Event
      business processes, then the student isn’t selected to go through either or both of those completed business processes again.
    Refresh ISIR and NSLDS Transactions
    Select this option after you add a new academic unit to your existing academic structure. Workday refreshes access for ISIR and NSLDS transactions, action items, and holds enabling users to view only their academic unit’s ISIR and NSLDS transactions.
    Refresh Non-Instructional Days for Weeks of Instruction
    Select this option after you make any updates to a holiday calendar or any non-instructional days in an academic calendar. Workday uses your configurations to calculate the number of weeks of instruction.
    After you run this task, you can:
    • Wait for the Student Nightly Job Orchestration to refresh attendance plans, cost of attendance, and financial aid packaging for the period.
    • Refresh cost of attendance and financial aid packaging manually with the
      Run Student Financial Aid Processes by Period
       report.
    • Refresh attendance plans manually with the
      Run Student Financial Services Processes by Student
       report.
    Refresh Programs of Study for Load Status
    Select this option after you make updates to FSA program policies. Workday uses programs of study to calculate student load statuses. After you run this task, you can:
    • Wait for the Student Nightly Job Orchestration to refresh attendance plans, cost of attendance, and financial aid packaging for the period.
    • Refresh cost of attendance and financial aid packaging manually with the
      Run Student Financial Aid Processes by Period
       report.
    • Refresh attendance plans manually with the
      Run Student Financial Services Processes by Student
       report.
    Refresh SFS Based on Calendar Setup Date Change
    Select this option after you update any start or end dates for an academic period. Updating these dates has a significant impact on your existing financial aid configurations, so it's important that your data is up to date.
Workday refreshes your configurations so you can continue to process financial aid with updated data.