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Administrator Guide
Last Updated: 2025-09-19
Steps: Upload Off-Cycle Payments Using EIB

Steps: Upload Off-Cycle Payments Using EIB

Security:
Process: Off-Cycle (On Demand)
 and
Process: Off-Cycle (Manual Payment)
 domains in the Core Payroll functional area.
You can create an EIB to process multiple manual and on-demand payments for workers. You can use the EIB to initiate or modify off-cycle payments, but you can't use it to reverse the payments by batch.
When processing manual or on-demand payments in batch mode, you can use a single batch file for:
  • Multiple batch IDs.
  • Multiple payroll periods or subperiods, and pay groups.
  • Payments for both current and prior years.
Each payment must have a payment ID that remains unique for all off-cycle events.
Payroll for France doesn't support manual payments.
  1. Select
    Import Payroll Off-cycle Payment (Web Service)
     from the
    Template from Web Service Operation
     prompt.
    Workday recommends that you use the
    Import Payroll Off-Cycle Payment
     web service as it helps optimize bulk imports. These steps also apply to EIBs based on the
    Put Payroll Off-cycle Payment
     web service.
  2. Select
    Template Model
    Generate Spreadsheet Template
     from the related actions menu of the integration system for the upload.
    To maintain the correct spreadsheet format, don't change the file extension (.xml or .xlsx) generated for the template. However, Workday recommends you to use XLSX format over XML when generating a new spreadsheet.
    Security:
    Integrations: EIBs
    ,
    Integration Configure
    , and
    Integration Event
     domains in Integration functional area.
  3. To customize the template, edit the template model of the EIB.
  6. Access the
    Pay Calculation Off-cycle Inputs for Group of Workers
     report.
    This report includes all off-cycle pay calculation results for manual and on-demand payments. It includes data:
    • Uploaded through the EIB.
    • Created on the
      Run On Demand Payment for Worker
       or
      Run Manual Payment for Worker
       tasks.
    Security:
    Reports: Pay Calculation Results for Pay Group (Results)
     domain in Core Payroll functional area.