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Administrator Guide
Last Updated: 2023-06-23
Calculate Off-Cycle Payments in Batches

Calculate Off-Cycle Payments in Batches

  • Load batch data for off-cycle payments.
  • Security:
    Process: Off-Cycle
     domain in the Core Payroll functional area.
After batch loading off-cycle payments, you can calculate and create pay calculation results for the batch data.
  1. Access the
    Run Off-cycle Pay Calculation
     task.
  2. As you complete the task, consider:
    Option Description
    Prior Period
    Select to process payments for a prior period or subperiod.
    Next Period
    Select to process payments for the next period, while the current period is still in progress.
    Period
    Select the pay period or subperiod for which to calculate payroll.
    • Payments for the current period: Select a period or subperiod that is
      In Progress
       or
      Not Yet Started
      .
    • Payments for a prior period: Select any period or subperiod in the 6 calendar years preceding the current year.
    • Payments for the next period: Workday displays periods that follow a current
      In Progress
       period.
    Calculation Statuses
    Uploaded off-cycle payments that you haven't processed yet have a status of
    Not Yet Started
    .
    When a worker has multiple off-cycle payments for the same period or subperiod, only 1 payment can have the status of
    In Progress
     at a time. Workday sets the highest priority payment to
    In Progress
     and the other on-demand payments to
    Pending Completion of Prior
    .
    Limit Accounting Population Based on Calculation Criteria
    Select to optimize calculation times. Workday then only processes accounting results that meet your calculation criteria. When you're ready to complete payroll, you can clear the check box to include recent costing allocation changes and refresh accounting for the entire population.
Workday uses the Payment ID to link pay calculation results to the batch input file.
  • Calculate and complete other off-cycle payments in order of priority.
  • To delete an off-cycle payment batch, access the
    Delete by Batch ID
     task. Only payments with a
    Not Yet Started
     status are available for batch deletion.
  • When you use the
    Run Pay Cancel
     task to cancel an off-cycle pay calculation, Workday deletes the batch-loaded payment data.