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Administrator Guide
Last Updated: 2025-02-07
Override Worktags for Manual Payments

Override Worktags for Manual Payments

Create a manual payment for a worker.
By default, Workday applies worktags based on:
  • Subperiod target date.
  • Worker's primary position.
You can override the default worktag values for either:
  • The entire manual payment.
  • A pay component within the on-demand payment.
Overriding worktag values isn't supported for Payroll for Australia or France. It's an optional step for Payroll for Canada, Ireland, the UK, and the U.S.)
For more information on worktags, see Concept: Worktags.
  1. Access the
    Run Manual Payment for Worker
     task.
  2. Expand the
    Reference Worktags
     section to review the default, Workday-owned worktags.
  3. Expand the
    Override Worktags
     section and select overrides for any of the reference worktags for calculations, reporting, or journal entry costing.
    For additional payments, Workday calculates the payment for the company associated with the worker's primary position, by default. You can select a different company in the
    Company
     worktag prompt. Example: Select a
    Company
     when paying a position in a different pay group from the primary position.
    If you have set up related worktags, Workday adds the worktag you select and its related worktags. You can remove any you don't want.
    For Payroll for Canada, you can override the reference worktag for
    Province Authority (Work)
     with another province. If the worker works outside of Canada, you can select:
    • United States
    • Other
      , for any other country.
  4. In the
    Input
     section, enter worktag values for the pay component, if different from the values in the
    Override Worktags
     or
    Reference Worktags
     section.
    Option Description
    Worktags
    If the pay component has one or more calculation worktag types defined, select a value for each of the worktag types. If you have set up related worktags, Workday adds the worktag you select and its related worktags. You can remove any you don't want.
    Example (USA): If the pay component is
    State Withholding (Resident) [USA]
    , select a
    Payroll State
     in the
    Worktags
     field.
    Example (CAN): For the
    Province Income Tax (PIT) [CAN]
     pay component, select a
    Payroll Province
     in the
    Worktags
     field.
    Company
    Applies to worker-based pay components processed as part of a manual payment.
    When you load payroll input by selecting the
    Load or Refresh Input
     check box, Workday doesn't modify the
    Company
     specified on the input. However, Workday doesn't process any payroll input when the
    Company
     is different from the one specified in the
    Override Worktags
     section.
For Payroll for Canada, if the worker is Canadian and works outside of Canada or, if you override the
Province Authority (Work)
 for a Canadian worker outside of Canada, the
Payroll Results
 display
United States
 or
Other
 for the:
  • Province of Employment
     field in the
    Result Details
     section.
  • Worktags
     field for
    Province Income Tax [PIT] [CAN]
     on the
    Taxes
     section of the
    Gross-to-Net
     tab. In addition, the off-cycle amount displays for
    Subject Wages
     and
    Taxable Wages
    , but other taxes display as zero.
  • Province (Work)
     field on the
    Tax Authority - (Work)
     section of the
    Tax Elections
     tab.