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Administrator Guide
Last Updated: 2026-03-13
Steps: Process Real Time Information Full Payment Submissions (UK)

Steps: Process Real Time Information Full Payment Submissions (UK)

  • Verify that all workers have a UK Payroll ID on the
    View UK Payroll ID History
     report.
  • Run a payroll calculation for the payments that you need to report.
  • Configure the
    RTI FPS Submission Event
     business process and security policy in the UK Payroll functional area. Workday recommends that you don't add approval steps on this business process.
  • For deceased workers, ensure that their date of death displays on their worker profile.
After each payroll calculation, you can use Workday to prepare and submit Real Time Information (RTI) Full Payment Submissions (FPS) to HMRC.
Example: After processing and completing payroll for June, Global Modern Services has:
  • 3,000 workers with results for a full pay period.
  • 25 workers with results for 2 subperiods.
  • 1 worker with results for 3 subperiods.
Ella, the payroll administrator, needs to launch 3 RTI FPS for June:
Submission Number
Submission Scope
1
Entire pay period or first subperiod for all 3,026 workers.
2
Second pay period for 26 workers.
3
Third subperiod for 1 worker.
  1. Access the
    Generate UK RTI FPS Data
     task.
    If you select one or more
    Workers
    , and select the
    Exclude Workers
     check box, Workday includes data for all workers except those you selected.
    If you’re rerunning a submission, select the
    Enable Smart RTI
     check box. This prevents Workday from creating duplicate information for unchanged results, and speeds up the collation of any changed results.
    Security:
    Set Up: Payroll (RTI) – UK
     domain in the UK Payroll functional area.
  2. Access the
    View Advanced UK RTI FPS Exceptions
     report.
    View any errors or warnings on the payroll results for the FPS and correct any critical exceptions.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
  3. Access the
    Run Pay Calculation
     task.
    Rerun the payroll calculation for the reported period.
    Security:
    Process: Run Batch Calculations (Pay Calculation)
     domain in the Core Payroll functional area.
  4. (Optional) Access the
    View Advanced UK RTI FPS Data
     report.
    To ensure you've removed their critical exceptions, preview and spot-check selected workers' submission data.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
  5. After you’ve checked that the payroll calculation results for the FPS submission are correct, access the
    Run Pay Complete
     task.
    Security:
    Process: Run Batch Calculations (Pay Complete)
     domain in the Core Payroll functional area.
  6. Access the
    Generate UK RTI FPS Data
     task again.
    Security:
    Set Up: Payroll (RTI) – UK
     domain in the UK Payroll functional area.
  7. Access the
    View Advanced UK RTI FPS Exceptions
     report again.
    View any BACS hashcode errors for workers who have missing bank details during payroll completion.
    Workday recommends that you exclude workers with BACS hashcode errors from the on-cycle RTI FPS integration. Resolve BACS hashcode errors in a separate integration.
    From the 2024/2025 tax year onwards, HMRC no longer requires notification of the BACS hashcode.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
  8. Access the
    Run UK RTI FPS
     task.
    Complete the launch parameters for your company HMRC RTI integration.
    To submit files to the HMRC Live Gateway, without updating any records, select
    Test in Live
    . This check box is selected by default in all non-production environments.
    To exclude workers with BACS hashcode errors, select the:
    • Workers from the
      Workers
       prompt.
    • Exclude Workers
       check box.
    When a worker is on leave and has multiple subperiods for a pay period, Workday generates 1 RTI FPS submission for each subperiod. Launch an integration for each submission, in ascending order. Wait for HMRC to confirm acceptance of each submission before sending the next one.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
  9. Access the
    View UK RTI Submission Responses
     report.
    View:
    • HMRC responses to submission details.
    • Success and error messages generated by HMRC.
    • The number of errors or rejections. You can drill down to display individual validation or warning messages.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
  10. (Optional) Access the
    View UK FPS Amounts Reported To HMRC
     report.
    Use the report to review amounts reported to HMRC when you reconcile your payments.
    Security:
    Process: RTI (Reports) - UK
     domain in the UK Payroll functional area.
If HMRC rejects the FPS, correct the problem and access the
Run UK RTI FPS
 task to relaunch the integration for the submission number. To view RTI endpoint error messages, access the Diagnostic Audit file in the
Reports and Other Output Files
 section of the integration event for the integration task.
Add worker RTI details for any deceased workers in your submission.