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Administrator Guide
Last Updated: 2025-05-02
Steps: Set Up Real Time Information Reporting (UK)

Steps: Set Up Real Time Information Reporting (UK)

  • Review setup considerations for Real Time Information (RTI) reporting.
  • Set up the company tax ID.
  • Ensure you use a decimal point when submitting your figures. HMRC rejects any other decimal separator, such as a comma.
    If you normally use commas as a decimal separator, you can temporarily change your locale in Workday before submitting to HMRC. To change your locale, click on your profile picture at the top right, select
    My Account
    Change Preferences
    , and select
    English (United Kingdom) - en_GB
     as your
    Preferred Locale
    .
To help you meet requirements for reporting payroll data and National Insurance contributions, you can enable Workday Payroll for the UK to prepare and submit these items to HMRC:
  • RTI Employer Payment Summary (EPS).
  • RTI Full Payment Submission (FPS).
Workday can submit RTI data directly through the HMRC RTI online service.
Payroll for the UK doesn't support RTI submissions for international assignments and pensioners payroll.
  1. Configure the HMRC integration for FPS files.
  2. Configure the HMRC integration for EPS files.
  4. Access the
    View RTI Data Item Configuration
     report.
    Click
    Maintain RTI Data Item
     to map calculations to RTI data items. Workday only displays the
    Maintain RTI Data Item
     button for data items that you must map to customer-specific calculations.
    From the
    Calculation
     prompt, select the calculations you want to report under the data item. Available calculations include:
    • Deductions.
    • Earnings.
    • Pay accumulations.
    • Pay balances.
    • Pay component groups.
    • Pay component related calculations.
    Security:
    Set Up: Payroll (RTI) - UK
     domain in the UK Payroll functional area.
  5. (Optional) Access
    Maintain HR Mapping for UK Payroll
    .
    If you have workers within a designated Freeport, enter each of the
    Workplace Locations
    .
    Workday reports the workplace postcode of any Freeport workers with an NI category of: D, E, F, I, K, L, N, or S as part of your FPS.
    Security:
    Set Up: Payroll (RTI) - UK
     and
    Set Up: Payroll UK
     domains in the UK Payroll functional area.