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Administrator Guide
Last Updated: 2025-12-12
Process AEPN Data (IRL)

Process AEPN Data (IRL)

  • Review setup considerations for MyFutureFund auto-enrolment pensions.
  • Workday recommends that you edit your run categories to add the Workday-delivered
    IRL MyFutureFund EE [IRL]
     and
    IRL MyFutureFund ER [IRL]
     deductions as
    Pay Components to Calculate
     on these tabs:
    • Nonactive (On Cycle, On Demand Replacement)
      You must also select:
      • IRL Post Tax Deduction [IRL]
         as the
        Pay Component Group to Calculate
        .
      • Terminated
         on the
        Status
         column.
    • Off Cycle (On Demand Additional, Manual)
      You must also select:
      • IRL Post Tax Deduction [IRL]
         as the
        Pay Component Group to Calculate
        .
      • Manual Payment
         and
        On Demand Payment
         for
        Type of Run
        .
      • Both
        Active
         and
        Terminated
         on the
        Status
         column.
  • Ensure you have configured the
    IRL Incoming Notification
     business process. When you previously used the integration for Revenue notifications alone, you need to update the
    IRL RPN records to apply?
     condition rule on the
    Approval
     step of the
    IRL Incoming Notification
     business process definition:
    • Change the condition for the
      IRL RPN submission event has appliable RPNs
       source external field from an
      And
       to an
      Or
       condition.
    • Add a row with an
      Or
       condition. On the
      Source External Field or Condition Rule
       field, select the
      IRL AEPN submission event has appliable AEPNs
       report field. Select a
      Relational Operator
       of
      is not empty
       and a
      Comparison Type
       of
      Value specified in this filter
      .
    If you don't configure the
    IRL Incoming Notification
     business process to exchange data with NAERSA, Workday may still receive AEPN data from NAERSA, but you won't be able to use them in off-cycle payroll or on-demand additional payment calculations.
  • Ensure you have configured the
    IRL Payroll Submission
     business process.
    • When you previously used the integration for Revenue notifications alone, you need to update the
      Submit to Revenue is true
       business process condition on the
      Integration
       step of the business process definition:
      • Change the condition for the
        Submit to Revenue
         source external field from an
        And
         to an
        Or
         condition.
      • Add a new row with an
        Or
         condition. On the
        Source External Field or Condition Rule
         field, select the
        Submit to NAERSA
         report field. Select a
        Relational Operator
         of
        is not blank
         and a
        Comparison Type
         of
        Value specified in this filter
        .
    • You must also configure the
      Integration
       step to include a
      Value Type
       of
      Determine Value at Runtime
       for these fields:
      • Submit to Revenue
      • Submit to NAERSA
  • Ensure you have created integration systems using these integration templates:
    • IRL RPN Incoming Notification
    • IRL Revenue Payroll Submission
    When you have previously implemented the
    IRL Revenue Payroll Submission
     integration to receive data from Revenue alone, you must update it to exchange data with NAERSA. From related actions on your integration system, select
    Integration System
    Configure Integration Services
    . Select the
    Enable All Services
     check box.
Workday enables you to use integrations to exchange Automatic Enrolment Payroll Notification (AEPN) data with the National Automatic Enrolment Retirement Savings Authority (NAERSA).
  1. Access the
    Run IRL Incoming Notifications
     task.
    When you access the task to initiate the
    IRL Incoming Notification
     business process, Workday requests contribution rate information from NAERSA, matches it to worker profiles, anddisplays the data on the
    Tax Details
     tab of the worker profile.
    You can view
    Matched AEPNs
     and
    Unmatched AEPNs
     on the
    View IRL Incoming Notifications
     report.
    When there are unmatched AEPNs, use the PPS number and employment identifier to match the AEPNs to workers.
  2. Run payroll calculations when you have up-to-date AEPN data from NAERSA.
  3. Access the
    Run IRL Payroll Submission
     task.
    You can view and correct any validation errors before completing your payroll submission to Revenue or NAERSA by leaving the
    Submit to Revenue
     and
    Submit to NAERSA
     check boxes clear and selecting
    OK
    .
  4. Complete payroll calculations. Access the
    Run IRL Payroll Submission
     task and select the
    Submit to NAERSA
     check box.
    Workday recommends that you run the task separately for Revenue and NAERSA submissions. Don't select both check boxes at once.
Access the NAERSA employer portal to verify the details of your contribution submission.
Workday doesn't support deletions or corrections to contribution submissions. You must access the NAERSA employer portal to edit contribution submission data for a worker.
Edit Business Processes
Concept: Integration Step