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Administrator Guide
Last Updated: 2025-12-12
Setup Considerations: MyFutureFund Auto-Enrolment Pensions (IRL)

Setup Considerations: MyFutureFund Auto-Enrolment Pensions (IRL)

You can use this topic to help make decisions when planning your configuration and use of MyFutureFund Auto-Enrolment Pensions. It explains:
  • Why to set it up.
  • How it fits into the rest of Workday.
  • Downstream impacts and cross-product interactions.
  • Security requirements and business process configurations.
  • Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.

What It Is

Workday enables you to process employee and employer contributions to the national MyFutureFund auto-enrolment pensions scheme.

Business Benefits

Workday:
  • Helps you remain compliant with the auto-enrolment pension system.
  • Automates the process of receiving, matching, and submitting MyFutureFund data to the National Automatic Enrolment Retirement Savings Authority (NAERSA), reducing administrative burden and the potential for manual errors.
  • Automatically calculates contributions as part of your payroll calculation.
  • Automates notifications to workers when their enrolment status changes. Example: When a worker is enrolled or opted out of contributions.

Use Cases

Payroll administrators can:
  • Manually enter AEPN contribution details for a worker when the NAERSA endpoint isn't available and you need to run payroll.
  • Process MyFutureFund deductions for on-cycle and off-cycle payroll runs.
  • Manage arrears for workers with insufficient net pay to meet the required contribution.

Questions to Consider

Questions
Considerations
Do you want to use integrations to share AEPN data with NAERSA?
You can use the same integrations and business processes to help manage both Revenue and NAERSA notifications and submissions.
  • Configure these business processes:
    • IRL Incoming Notification
    • IRL Payroll Submission
  • Create integration systems using these integration templates:
    • IRL RPN Incoming Notification
    • IRL Revenue Payroll Submission
Workday requests Revenue and NAERSA notifications simultaneously. Don't submit payroll data to Revenue and NAERSA at the same time.
What deductions do you make in addition to MyFutureFund contributions?
When a worker has Local Property Tax (LPT) deductions through payroll, Workday deducts the employee's MyFutureFund contributions before the LPT deduction.
Do you need to process contribution arrears for workers with insufficient net pay in a previous pay period?
When a worker has insufficient net pay for Workday to deduct all or part of the employee contribution, we automatically cap the deduction at the net pay amount and report the shortfall to NAERSA using the code
INPA
.
Workday then uses the
IRL PEN AE Pay Adjustment
 deduction to recoup the shortfall automatically in a subsequent pay period. Workday only partially recoups shortfall amounts if the worker's net pay is insufficient to cover the full amount.
You can configure the Payroll Register and use the
Pay Calculation Results - Deduction Register
 report to view all workers with the
IRL PEN AE Pay Adjustment
 deduction for a selected period and pay group or pay run group. See Setup Considerations: Payroll Register.
You can report pay adjustments to NAERSA on the MyFutureFund employer portal using the code
PAADJ
.
Do you need to account for MyFutureFund contributions in retro hires and terminations?
When you retroactively hire a worker, Workday accounts for retro pay details in their current on-cycle pay and calculates the MyFutureFund employee and employer contributions based on the worker's gross income for that pay period.
When you retroactively terminate a worker, Workday doesn't recalculate any change to the contributions, but registers any differences and reports them to NAERSA.
Do you use an agent to manage your company's payroll?
Workday stores your agent's Tax Agent Identification Number (TAIN) on the
View IRL Employer Registration Number
 task. We include the TAIN when you run your company integrations with NAERSA.

Recommendations

  • Run the
    Run IRL Incoming Notifications
     task as close as possible to when you finalize payroll to ensure that the contribution rates are current and accurate.
  • To ensure your submissions send correctly, run the
    Run IRL Payroll Submission
     task separately for Revenue and NAERSA submissions. Don't select both the
    Submit to Revenue
     and
    Submit to NAERSA
     check boxes at the same time.

Requirements

To submit AEPN data, you must include the
Submit to NAERSA is true
 condition step on the
Integration
 step of the
IRL Payroll Submission
 business process.

Limitations

  • Workday doesn't support these NAERSA APIs on the integration template you use to create an integration with Revenue and NAERSA:
    • contributions/checkstatus
    • contributions/errordetails
    • contributions/recondetails
    • contributions/reconsummary
  • When you correct or delete AEPN data in Workday, we don't update the data in the submission to NAERSA.
  • When you terminate a worker in Workday, we don't update the data in the submission to NAERSA.
  • You can't report pay adjustments to NAERSA in Workday. You must log on to the MyFutureFund portal and record each pay adjustment.

Tenant Setup

No impact.

Security

Domains
Considerations
These domains in the Integration functional area:
  • Integration Build
  • Integration Configure
Enable you to create and configure integration systems using these integration templates:
  • IRL RPN Incoming Notification
  • IRL Revenue Payroll Submission
The
Worker Data: Payroll (Company Specific) - IRL
 domain in the IRL Payroll functional area.
Enables you to use the
Add Worker IRL AEPN Details
 task to add auto-enrolment pension details for a worker manually.

Business Processes

Business Processes
Considerations
IRL Incoming Notification
Enables you to receive MyFutureFund contribution data from NAERSA.
IRL Payroll Submission
Enables you to submit AEPN data to NAERSA.

Reporting

Reports
Considerations
Pay Calculation Results - Deduction Register
Select the
IRL PEN AE Pay Adjustment
 deduction to view workers with pay adjustments to their MyFutureFund contributions for a selected period and pay group or pay run group. You can use the results to update the workers' details on the MyFutureFund portal.
View IRL Incoming Notification
View matched and unmatched AEPN details for workers.
View IRL Payroll Submission
View and preview payroll data for submission to NAERSA.

Integrations

Integration Templates
Considerations
IRL Revenue Payroll Submission
Enables you to create an integration to submit MyFutureFund contribution data to NAERSA.
  • IRL Revenue Check Payroll Submission
Enables you to verify your payroll results and AEPN submissions have been processed by Revenue and NAERSA.
IRL RPN Incoming Notification
Enables you to receive matched and unmatched AEPNs for workers.

Connections and Touchpoints

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.