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Administrator Guide
Last Updated: 2025-12-12
Setup Considerations: MyFutureFund Auto-Enrolment Pensions (IRL)

Setup Considerations: MyFutureFund Auto-Enrolment Pensions (IRL)

You can use this topic to help make decisions when planning your configuration and use of MyFutureFund Auto-Enrolment Pensions. It explains:
  • Why to set it up.
  • How it fits into the rest of Workday.
  • Downstream impacts and cross-product interactions.
  • Security requirements and business process configurations.
  • Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.

What It Is

Workday enables you to process employee and employer contributions to the national MyFutureFund auto-enrolment pensions scheme.

Business Benefits

Workday:
  • Helps you remain compliant with the auto-enrolment pension system.
  • Automates the process of receiving, matching, and submitting MyFutureFund data to the National Automatic Enrolment Retirement Savings Authority (NAERSA), reducing administrative burden and the potential for manual errors.
  • Calculates contributions as part of your payroll calculation.
  • Sends notifications to workers when their enrolment status changes. Example: When a worker is enrolled or opted out of contributions.

Use Cases

Payroll administrators can:
  • Configure integrations to manage Automatic Enrolment Payroll Notification (AEPN) contribution submissions to NAERSA.
  • Manually enter contribution details for a worker, if necessary.
  • Process MyFutureFund deductions for on-cycle and off-cycle payroll runs.
  • Manage arrears for workers with insufficient net pay to meet the required contribution.
  • View a worker's updated and historical MyFutureFund contribution information on the tax details tab of the worker profile.
Workers can:
  • Receive notifications from Workday about enrolment status changes.
  • View their MyFutureFund contributions on their tax details tabs and payslips.

Questions to Consider

Questions
Considerations
How can I use integrations to share AEPN data with NAERSA?
Workday uses the same business processes and integrations to help you manage both Revenue and NAERSA notifications and submissions.
  • Configure these business processes:
    • IRL Incoming Notification
    • IRL Payroll Submission
  • Create integration systems using these integration templates:
    • IRL RPN Incoming Notification
    • IRL Revenue Payroll Submission
Workday requests Revenue and NAERSA notifications simultaneously. Don't submit payroll data to Revenue and NAERSA at the same time.
What deduction priority order applies to AEPN contributions?
When a worker has Local Property Tax (LPT) deductions through payroll, Workday deducts the employee's MyFutureFund contributions before the LPT deduction.
How can you process contribution arrears when a worker had insufficient net pay in a previous pay period?
When a worker has insufficient net pay for Workday to deduct all or part of the employee contribution, we automatically cap the deduction at the net pay amount and report the shortfall to NAERSA using the code
INPA
.
Workday then uses the
IRL PEN AE Pay Adjustment
 deduction to recoup the shortfall automatically in a subsequent pay period. Workday only partially recoups shortfall amounts if the worker's net pay is insufficient to cover the full amount.
You can configure the Payroll Register and use the
Pay Calculation Results - Deduction Register
 report to view all workers with the
IRL PEN AE Pay Adjustment
 deduction for a selected period and pay group or pay run group. See Setup Considerations: Payroll Register.
You can report pay adjustments to NAERSA on the MyFutureFund employer portal using the code
PAADJ
.
How does Workday handle MyFutureFund contributions for retro hires and terminations?
When you retroactively hire a worker, Workday brings the retro pay details into their current on-cycle pay and calculates the MyFutureFund employee and employer contributions based on the worker's gross income for that pay period.
When you retroactively terminate a worker, Workday doesn't recalculate any change to the contributions, but does bring forward any differences and reports them to NAERSA.
What do you need to do to submit data to NAERSA when an agent manages your company's payroll submissions?
Workday stores your agent's Tax Agent Identification Number (TAIN) on the
View IRL Employer Registration Number
 task. We include the TAIN when you run your company integrations with NAERSA.

Recommendations

  • MyFutureFund contributions are calculated based on the employee's gross pay, as defined by Revenue, using the most recent AEPN data with an effective date before or on the payment date. Run the
    Run IRL Incoming Notifications
     task as close as possible to when you finalize payroll to ensure that the contribution rates are current and accurate.
  • We recommend that you run the
    Run IRL Payroll Submission
     task separately for Revenue and NAERSA submissions. Don't select both the
    Submit to Revenue
     and
    Submit to NAERSA
     check boxes at the same time.

Requirements

To submit AEPN data, the
Integration
 step on the
IRL Payroll Submission
 business process must contain the
Submit to NAERSA is true
 condition step.

Limitations

  • Workday doesn't support these NAERSA APIs on the integration template you use to create an integration with Revenue and NAERSA:
    • contributions/checkstatus
    • contributions/errordetails
    • contributions/recondetails
    • contributions/reconsummary
  • Workday doesn't support correcting or deleting AEPN data. You must make these changes directly on the MyFutureFund employer portal.
  • Workday doesn't support removing a worker's termination date. You must do this on the MyFutureFund portal.
  • Workday doesn't report pay adjustments to NAERSA. You need to log on to the MyFutureFund portal and record each pay adjustment.

Tenant Setup

No impact.

Security

Domains
Considerations
These domains in the Integration functional area:
  • Integration Build
  • Integration Configure
Enable you to create and configure integration systems using these integration templates:
  • IRL RPN Incoming Notification
  • IRL Revenue Payroll Submission
The
Worker Data: Payroll (Company Specific) - IRL
 domain in the IRL Payroll functional area
Enables you to use the
Add Worker IRL AEPN Details
 task to add auto-enrolment pension details for a worker manually.

Business Processes

Business Processes
Considerations
IRL Incoming Notification
Enables you to receive MyFutureFund contribution data from NAERSA.
IRL Payroll Submission
Enables you to submit AEPN data to NAERSA.

Reporting

Reports
Considerations
Pay Calculation Results - Deduction Register
Use for the
IRL PEN AE Pay Adjustment
 deduction to identify workers with pay adjustments to their MyFutureFund contributions for a selected period and pay group or pay run group. You can use the results to update the workers' details on the MyFutureFund portal.
View IRL Incoming Notification
Use to view matched and unmatched AEPN details for workers.
View IRL Payroll Submission
View and preview payroll data for submission to NAERSA.

Integrations

Integration Templates
Considerations
IRL RPN Incoming Notification
Use to create an integration to receive matched and unmatched AEPNs for workers.
IRL Revenue Payroll Submission
Use to create an integration to submit MyFutureFund contribution data to NAERSA.

Connections and Touchpoints

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.