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Administrator Guide
Last Updated: 2024-08-09
Create Minimum Weekly Hours Calculations

Create Minimum Weekly Hours Calculations

Create minimum weekly hours calculations when you need the total number of hours in a week to add up to a certain number. When a worker enters less than the minimum number of hours, the calculation creates a new calculated time block that makes up the difference.
  1. Access the
    Create Time Calculation
     task.
  2. From the
    Calculation Type
     prompt, select
    Minimum Weekly Hours Calculation
    .
  3. In the
    Criteria
     section, enter the minimum number of hours per week as a fixed value, or select a calculated field to use as the minimum.
    When using a calculated field, select from any numeric field on the Worker or Time Week business object.
  4. Select 1 or more calculation tags that identify the time blocks that are subject to the calculation.
    • When you select more than 1 tag in a row, time blocks must have all tags in that row to be included in this calculation.
    • When you select tags in separate rows, time blocks must have all tags specified in at least 1 row to be included in this calculation.
  5. In the
    Results
     section, select time calculation tags to add to the calculated time blocks.
    Workday doesn't copy calculation tags from the existing time blocks to the new calculated time block.
  6. In the
    Time Day Based On
     field select:
    • Calculated Date
       to tag calculated time blocks according to the day breaker option.
    • Shift Date
       to tag calculated time blocks with the shift date according to the
      Group Time Blocks for Shift Based on
       option on the time entry template.
  7. In the
    Groups
     tab, add time calculation group snapshots with the appropriate effective dates to specify which workers are eligible for the calculation.
Workday displays calculated time blocks generated from the minimum weekly hours calculation on the time entry calendar. These hours display on the last day of the week even if the worker's job terminates midweek.
Workday doesn't copy worktags from existing time blocks to the new calculated time blocks that are generated by minimum weekly hours calculations.
Salaried employees in your company who are located in California must report all hours worked. For these employees, payroll must be able to subtract any hours fewer than 40 in a week from the employee's salary using an unpaid earning. To define a minimum hours calculation that applies this rule:
  1. Create an eligibility rule for salaried employees located in California. Call it
    Salaried Time Reporters - California
    .
  2. Create a time code group with a worker eligibility of
    Salaried Time Reporters - California
    . Call it
    Salaried Group - California
    .
  3. Create a time entry code and call it
    Hours Worked - Salaried
    . Assign the time code group
    Salaried Group - California
    .
  4. Access the
    Create Time Calculation
     task.
  5. From the
    Calculation Type
     prompt, select
    Minimum Weekly Hours Calculation
    .
  6. Specify the
    Criteria
    :
    Field
    Value
    Minimum Hours
    40
    Time Calculation Tags
    Regular
  7. In the
    Results
     section, from the
    Add Tags
     prompt, select
    Unpaid
    .
  8. In the
    Groups
     tab, create a time calculation group with a worker eligibility of
    Salaried Employees - California
    .
Jared is a salaried employee located in California. On Monday, he enters 8 hours using the
Hours Worked - Salaried
 time entry code. On Saturday, the last day of the week, Workday displays 32 autogenerated hours on Jared's time entry calendar. Workday tags these hours as unpaid time. Each day Jared reports 8 more hours of worked time, and the total unpaid time decreases by 8 hours.
Assign time calculation priorities.